Functional Flow Document

E-CommerceLogistics System

DEPS Management in TMS

DEPS Management

WebXpress TMS comes with DEPS management, i.e, Damage, Excess, Pilferage, and Shortage. DEPS also takes care of your misroute case packages.

After vehical arrival when the unloader unloads the shipments the user has an option to declare the 'Not in good condition' shipments as under DEPS update. Not just declare of DEPS, this module also helps in taking action and user can easily manage the shipments reach the customer and avoid unnecessary losses.

DEPS System Flow

DEPS View & Track Reports

DEPS Pre-Requisite DEPS Declaration DEPS Update

Stock Update- DEPS Pre-Requisite

After vehicle arrival stock update is done where-in the DEPS is declared, if any.

Finding it on the menu

Step-Stock Update

Selection Filter Option for easy selection of THC

Selection of THC

If Stock Arrived in good condition, system allows the user to do stock update.

Step-Stock Update

Option Available: Stock Update

If Stock Arrived is not as expected, system does not allows the user to do DEPS update.

Option Available: DEPS Update

Step- DEPS Update

DEPS DeclarationDEPS Declaration

Once the user selects option of Arrival Condition as ‘NOT OK’ then DEPS Declaration is been done.

DEPS System Flow

DEPS View & Track Reports

DEPS Pre-Requisite DEPS Declaration DEPS Update

DEPS Update- Validation

Special case validations are kept to ensure less errors

Exceptional: Copy of Manifest and THC

DEPS- Types

Types of DEPS:User can select according to the case.

DEPS

Reporting: Short Received Within one case, user has option to add more

With Add option user can manage more cases within same LR No.

Invoice Value and Loss Value calculated

DEPS Declaration

Different Cases: With respect to respective scenario

DEPS- Misroute

Click on checkbox to initiate Misroute options

DEPS- Misroute Types

Different Cases of Misroute:1. LR. No. available and is entered in system (Full Consignment)2. LR. No. available and is entered in system but Part Consignment3. LR. No. available but no entry found in the system4. LR. No. not mentioned (Blank Box)

DEPS- Misroute Types

Validation for cases which does not match the respective reason for the same.

Case:A

Case:B

DEPS- Misroute Types

LR No. entered against which the DEPS has to be declared

Affected Packages mentioned and Reason for DEPS declared

Loss Value and Remarks can be mentioned

DEPS Declared: View

DEPS declared and View option available

DEPS System Flow

DEPS View & Track Reports

View

This options helps the user view and check the documents and helps in tracking the operation status

View Documents

This options helps the user view and check the documents and helps in tracking the operation status

Finding it on the menu

DEPS ticket generation

Click on DEPS to generate Ticket

List of Documents, User can select the DEPS related cases.

Other operations details.

DEPS ticket generation

DEPS ticket generated. User can go to next step following this.

User can check the Type, Value and All Updates related to the case.

Details of Loading and Unloading Supervisor captured.

DEPS- Auto Alerts

Auto-email is sent to respective user(manager) once the ticket is generated.

DEPS- Auto Alerts

Auto-email is sent to respective user(manager) once the ticket is generated.

DEPS System Flow

DEPS View & Track Reports

DEPS Pre-Requisite DEPS Declaration DEPS Update

Update

DEPS-Update

After DEPS is declared, user can do DEPS update.

DEPS Update

Status: DEPS Ticket

Click here to update/close ticket

Easy Selection of Declared DEPS list

List of LR No, DEPS No, DEPS date, and Type

Status Selection Option: Update/Close

Updating Status of Ticket

Details of selected LR ticket

Employee and Branch Code

Document Upload Details

Click Submit for further Action

DEPS Update

Select the ticket & Change the Status to Close once updated

Here last status is shown updated as we have done in earlier stage

DEPS Update

Select the reason for closure and Submit

Proof Of Updated DEPS

Closing of DEPS ticket

Closing of DEPS ticket

As per the reason Package found or not, action is taken and well stated with COF

DEPS Update: Damage Case

Select the ticket & Status to update it in case of Damage

After selection of LR and user can proceed for further step of DEPS update/closure

Select the Respective LR No. as per the case for DEPS

DEPS Closure: Damage Case

Select the ticket & Status to Close it(here last status is changed once updated) in case of Damage

DEPS Closure

Selection Option: Predefined Reasons for DEPS Update

Case 1: Closing of DEPS ticket

If one selects Deps Sub type as Amount Recovered then enter the recovered amount and it will be taken from insurance

Click to Submit

Tracking of Operations

DEPS View & Track Reports

Document Tracking

View Documents

This options helps the user view and check the documents and helps in tracking the operation status

Finding it on the menu

Tracking of Operations

Click on View: Proof of document can be seen

Reports

Reports

This options gives detail information about DEPS ticket

DEPS Register Report

According to Type of DEPS reports can be searched for specified date

Select type of DEPS of which reports are to be shown

Select Status of which report to be Shown (Updated/Closed/Both)

Reports of given Criteria

Reports

All the updates/actions within DEPS closure period are shown against single ticket in reports to avoid duplication of data

Thank You

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