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DTEK TALENT MANAGEMENT SYSTEM
DTEK is the largest privately-owned vertically-integrated energy company in Ukraine, with efficient enterprises that mine and prepare coal as well as operate on electrical power generation and supply markets. More about DTEK here http://dtek.com/library/file/2pager-dtek-en.pdf
System description
• LMS WebTutor • HTML+CSS3 • JavaScript, jQuery, jQuery UI • Ajax • Using OOP for Frontend development • Databases MS SQL (before 2013 - XML) • Integration with SAP and Active Directory
Technology for portal development
• Adobe Captivate 5 • CourseLab • HTML+CSS3+JavaScript • Adobe Flash • Action Script 3
Technology for e-courses development
Talent management system factsheet
In the beginning of 2010 in DTEK was started e-learning. The LMS had several courses and annual staff performance assessment module with 300-500 users at all. One of the strategy goals of Company is Talent Development. That’s because we during next 4 years extended system capabilities significantly. We combine all developed modules into the Talent Management System. Talent management process consists of next steps: For today in DTEK works more than 140 000 employees. We strive to give all of them access to our system and ability to develop with its help.
• Year of implementation - 2010 • Implementation period - 4 month • Number of registered users – 15 000 • Number of active users – 7000 • Daily portal traffic - 400-700 unique users • DAU/MAU – 0,1-0,16 • Number of completed e-courses - 40 000 • In 2012-2013 more than 30 000 e-courses was completed • Number of subsidiaries in system - 70 (from all over
Ukraine)
Search Development Assessment Promotion
Main page of Corporate learning portal
Users profiles
Talent Management Systems modules
Assessment
Talents of DTEK
Data aggregation tools
All HR information about every person who works in DTEK stored in their profile. That’s data are basics for searching and promotion of talent. Therefore we need to have more accurate and full information as possible.
T&D
Additional tools
Staff performance assessment
Staff testing
Assessment centers
Individual development plans
Onboarding
Trainings
Corporate MBA
e-Learning
Trainings for trainers
Promotion & Career opportunities
ТОП-50 and Personnel reserve
Talent search system
Career paths
Reports
“Subordinates development” category for managers
Users dashboard and ToDo list
Talent search system
Test-expert system
Booking auditoriums at Corporate University
Create/edit of learning events
Integration with external systems, authentication, forums, library etc.
E-Learning
• Self developed e-course SCORM player HTML5+CSS3+JS; • Evaluate e-courses quality system based on feedbacks from users
and internal clients; • Reports.
• Free courses which opens for all users; • Courses included in users development plans; • Onboarding courses for new employees; • Courses for blended learning; • E-courses for working specialties.
e-Learning courses categories
Courses to learn business-processes at DTEK (16) Software simulations (6) Soft skills courses(8)
Number of completed e-courses by year
Self developed Bought with LMS
Developed
2700 5200
20000
38000 43000
2010 2011 2012 2013 now
Self-created e-courses example Introduction of coal-mining Basics of energy
I wasn’t a designer of this courses. It’s only example of our teamwork result. See detailed http://dtek.com/ru/jobs-and-careers/e-courses
Annual staff performance assessment
• One of the basics HR process • More than 5000 participants in 2014 and 15 000 forms • More than 100 HR managers
Module description
• Assessment procedures list; • Competence assessment form; • Performance assessment form; • KPI planning form; • Individual development plan form; • Personnel reserve nomination tool; • KPI delegating for subordinates; • Multilevel access for different roles; • Reports; • Notifications; • Admin panel for HR managers.
Developed
Competence assessment form
One of reports
Performance assessment form
KPI delegating
Onboarding
Onboarding include: • Excursions to coal mine or power plant; • Meeting with Company Top-management; • 6 e-courses that teach about DTEK Company and internal
business processes
Module description
• Onboarding automated appointment; • Booking place on excursion; • Manage onboarding events admin panel; • Reports; • Notifications and alerts; • Feedbacks from employees.
Developed
Onboarding module new employees personal page
Excursion booking pop-up window
Report
Trainings
DTEK T&D department has different types of training: • Competence learning; • Professional skills learning; • Trainings for trainers; • Special learning projects. For every type of training we create admin panel. They are all created by using the same template.
Module description
• Users page for booking places on training; • Manage trainings page; • Automated schedule for trainers; • Trainings planning section. Trainings count based
on IDP information; • Notifications and alerts for employees, their
bosses and HR managers; • Reports.
Developed
Trainings planning section
Users page for booking places on training
Manage trainings page
ТОP-50 program and Career plans development
Main goal of program is developing of successors for key positions in Company.
Module description
• Manage successors section; • Manage mentors and curators section; • Manage key positions section; • Manage assessment center section; • Different access for curators, mentors and successors; • Career map section; • Reports.
Developed
Career map section
TOP-50 main page
Career map edit pop-up window
Individual development plans (IDP)
• IDP is basis for personnel development for current year
• IDP creates during annual staff performance assessment period
• TOP-50 program participants creates additional extended IDPs.
Module description
• IDP form; • Extended IDP form; • Reports.
Developed
Report
Schedule of meetings with mentor on page of extended IDP
Extended IDP
Corporate MBA
Corporate MBA program includes 7 modules. All participants learns during 2 years. In this program can take a part only managers from TOP-50 program or Personnel reserve
Module description
• Personal page for home task; • Participant personal page with assessments; • Доступ к сводной ведомости для кураторов • Section for trainers; • Additional sections with schedule, module
materials, list of peers, forum; • Notifications and alerts.
Developed
MBA program main page
Program participant personal page with modules assessment
Module assessment
Search of internal candidates for open vacancies system
One of the key Talent Management System goal is timely promotion of talent employees for open vacancies. To realize this goal was developed section that help to find candidates among participants of TOP-50 and personal reserve programs for open vacancies. Search algorithm analyze personal data (e.g. key skills, professional experience, education, assessment etc.) and generates list of candidates. For today we use beta version of this module.
Module description
• Section of manage requests on candidates on open positions;
• Request form; • Candidates search engine; • Candidates approval workflow ; • Notifications and alerts.
Developed
List of open vacancies
Search results with approval fields
Staff testing
For testing we’ve created Test-expert system. It is include: • Question categories creating tool; • Manage of category moderators; • Question creating/editing tool;
In the near future we expect that system become main testing tool for working specialties.
Module description
• Self created player for quizzes; • Questions create/edit/approve admin section; • Categories manage section; • Experts dashboard (now developing)
Developed
Question creating form
Quiz player window
Categories manage section
Section for managers “Subordinates development”
Every manager in DTEK have access to section “Subordinates development”. In this section aggregate information about all subordinates. This information includes data of assessment, learning and testing. Managers can make notes about subordinates behavior and development in Competence Diary. Also section includes links to reports, books and other additional information needed for quality development of subordinates.
Section description
• List of subordinates; • Competence diary. • Pop-up window with personal full information
Developed
Competence Diary
Links to reports and additional information
List of subordinates
Users profile and ToDo list
Every user have personal profile that includes such sections as CV, assessment information, learning activity, requests etc. Also profile includes ToDo list that consists all tasks which user need to complete: • New home tasks; • Trainings; • Not filled assessment forms; • Active courses and tests.
Module description
• Personal profile page; • Manage CV section; • Manage key skills section like in LinkedIn; • New ToDo list tasks indicators on web page header.
Developed
Links to reports and additional information
ToDo list
Manage key skills section
Additional sections
• Employees development map; • Booking auditoriums in corporate university; • Section of create/edit learning events; • Events calendar; • Books and documents library; • Internal trainers forum.
Developed
