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Audrey Trout and Shanya Dean, Edvance Research Texas ACE conference 2013 Austin, Texas
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Texas 21st Century Community Learning Centers Effective Use of TX21st Tracking Reports
August 08, 2013
Introductions
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TX 21st Reports There are 105 reports available in TX21st
Divided into 6 Levels
Frequently Run
Grantee Level
Center Level
Student Reports
Exception Reports
Archive Reports
New Feature – Frequently
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Goals for Today • Be able to locate reports in TX21st
• Determine which report provides the required data
• Use reports to monitor and manage daily program operations to remain in compliance with grant requirements
• Use reports to promote the ACE program to stakeholders, school boards and community
• Learn “quick tips” for EXCEL
Import/Export
• Export – Opportunity to retrieve data from the TX 21st database
• Import – Opportunity to give data to the TX 21st database
• Divided into 2 levels (Note: verify with participant exactly which level they are viewing)
– Grantee Data
– Center Data
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Import/Export
• Information is presented as an excel document
• Special formatting required to import document back to Tx21st (i.e. grade import)
• Once data is exported, it can be manipulated in excel
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Frequently Run Reports
6 Reports at this level
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Grantee Reports 18 Reports at this level
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Center Reports 30 Reports at this level
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Student Reports
19 Reports at this level
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Exception Reports
14 Reports at this level
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Archived Reports
18 Reports at this level
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Report Search Activity
Center Reports
Archived Reports
Exception Reports
Student Reports
Grantee Reports
Frequently Run
Reports
TX21st
EXCEL “Quick TIPS” • Use the Search and Replace feature in Excel
• Excel deletes zeros if they are at the start of a string of numbers. SSNs beginning with zero, you will need to place an apostrophe prior to the string of numbers
• Ctrl C = Copy Ctrl V = Paste
• Drag Feature – Copy Down
• Reformatting of CSV File
• When uploading student data, if the cell is left blank, the system keeps the current data
Format Cells & Save File • Select the cells from ALL Columns/Rows with data (even with blank cells),
right click in selected area & go to Format Cells.
•Select Border tab & Select Outline option.
Format Cells & Save File, cont…
•Save file as a .csv file
TIP: Refer to Grade Import Instructions for more details.
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Q & A
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Contact Us!!
• Shanya Dean – 281-686-6068
• Audrey Trout – 979-388-3277
