GUEST LECTURE FOR MLIS 7440VALDOSTA STATE UNIVERSITY

07/21 /2010

TESSA MINCHEWSYSTEMS/CATALOG LIBRARIANGEORGIA PERIMETER COLLEGE

Electronic Resources Cataloging in a Nutshell

There’s No Turning Back

The Georgia Perimeter College Environment

Libraries @ 4 campuses, 5th on the way

Total enrollment: 24,549 (3rd largest in the USG)

Total FY11 collections budget: $476,466.00

FY11 e-resources: $96,450.00FY10 e-resources: $112,568.35 FY09 e-resources: $82,696.80

Just What Are We Dealing With Here?

AACR2 (Soon to be RDA) approach

MARC-based records

“Material (data and/or program(s)) encoded for manipulation by a computerized device.  This material may require the use of a peripheral directly connected to a computerized device (e.g., CD-ROM drive) or a connection to a computer network (e.g., the Internet). ” – AACR2 Appendix D

Just What Are We Dealing With Here?

Databases, websites, e-books & serials, software, podcasts, streaming media, playaways, etc. etc.

NOT music CDs, videos on DVD, etc. (Only things that require the use of a computer. Remember AACR2 Appendix D.)

Where Does It All Come From?

OCLC WorldCat

Vendor-provided (includes e-resource vendors and cataloging vendors)

You! (Original records)

Single Record or Separate Record?

Single record = All manifestations on one record

Separate records = One record for each manifestation

Your choice will depend on local needs, but separate records is emerging as the national standard.

Other Considerations

What/how much are you going to catalog?Who’s responsible for link checking and

weeding?To classify or not to classify?

Pros Aids in collection assessment Provides access through a call number browse

Cons Added time and effort for an item that rarely requires a

shelving device May be confusing to patrons who might look for the resource

on the shelf (A prefix or suffix can alleviate this confusion)

Standardized local genre headings?

Provider-Neutral Records

Provider-Neutral E-Monograph MARC Record Guide http://www.loc.gov/catdir/pcc/bibco/PN-Guide.pdf

Program for Cooperative Cataloging released this policy in late 2009.

Required for PCC-member WorldCat cataloging. Optional, but encouraged, for non-PCC members on WorldCat. Records not in compliance will be upgraded or merged. (Starting in January 2010.)

Separate record approach.

Provider-Neutral Records

Only information applicable to all manifestations. Intended to represent all existing and future manifestations.

Omit information specific to any one provider (i.e., aggregator).

Reduces the number of essentially duplicate records.

Does not affect offline resources, like CD-ROMs.

Doesn’t affect single record approach to print. Can still add details about online resources to the corresponding print record.

What You Don’t Need in P-N Records

No notes and/or added entries regarding providers, file formats, or access restrictions.

Do not include (with certain exceptions): MARC fields: 256, 500/550, 506, 516, 530, 533, 534,

538, 540, 583, 700-730, 773, & 800-830

Eek! (Provider-Neutral Record)

006 m d 007 c ǂb r ǂd m ǂe n040 CUS ǂc CUS ǂd CUS ǂd OCL ǂd CUS ǂd ZYF ǂd CUS020 ǂz 1595933549 (pbk)020 ǂz 9781595933546 (pbk)050 4ZA4080 ǂb .J65 2006eb090 ǂb 049 GCDA1112 ACM/IEEE-CS Joint Conference on Digital Libraries ǂn (6th : ǂd 2006 : ǂc Chapel Hill, N.C.)245 10 Opening information horizons ǂh [electronic resource] : ǂb 6th ACM/IEEE-CS Joint Conference on

Digital Libraries 2006 : June 11-15, 2006, Chapel Hill, NC, USA : JCDL 2006 / ǂc sponsored by ACM SIG on Information Retrieval, ACM SIG on Hypertext, Hypermedia, and the Web, IEEE Technical Committee for Digital Libraries].

246 30 6th ACM/IEEE-CS Joint Conference on Digital Libraries 2006246 3 JCDL 2006246 1 ǂi Variant title from online version: ǂa Digital Libraries, 2006, JCDL '06, Proceedings of the 6th

ACM/IEEE-CS Joint Conference on246 1 ǂi Some versions have title: ǂa Proceedings of the 6th ACM/IEEE-CS Joint Conference on Digital

Libraries246 3 Proceedings of the 6th ACM/IEEE-CS Joint Conference on Digital Libraries260 New York : ǂb ACM, ǂc 2006.300 1 online resource (xvi, 386 p.) : ǂb ill.500 Title from PDF title page (ACM Digital Library, viewed on Sept. 2, 2008).

Eek, Pt. 2!

500 "IEEE catalog number 06TH88898"--T.p. verso.500 "ACM Order Number 606062"--T.p. verso.504 Includes bibliographical references and author index.650 0 Digital libraries ǂv Congresses.730 0 Provider Neutral Task Force (PCC) example records.776 08 ǂi Print version: ǂa ACM/IEEE-CS Joint Conference on Digital Libraries (6th : 2006 : Chapel Hill,

N.C.). ǂt Opening information horizons. ǂd New York : ACM, 2006 ǂz 1595933549 ǂw (DLC) 2006297059 ǂw (OCoLC)76967397

710 2 Association for Computing Machinery. ǂb Special Interest Group on Information Retrieval.710 2 Association for Computing Machinery. ǂb Special Interest Group on Hypertext, Hypermedia and

Web.710 2 IEEE Computer Society. ǂb Technical Committee on Digital Libraries.856 40 ǂu http://portal.acm.org/toc.cfm?

id=1141753&coll=portal&dl=ACM&type=proceeding&idx=SERIES492&part=series&WantType=Proceedings&title=JCDL%2FDL

856 40 ǂu http://www.ieeexplore.ieee.org/xpl/RecentCon.jsp?punumber=4119089936 Example 1. Source record: #85836157 the resource as reflected in the ACM digital library file has

title page; secondary source record: #227148496 the resource in the IEEE Explore file does not have title Simultaneous print/electronic editions (with two electronic sources); third source record: #76967397 (print)

Some Fixed Fields You’ll Encounter

Leader/06 (Type - Type of Record)Code for the most significant aspect of the resource. Code

"m" is currently used only for computer software (including programs, games, fonts), numeric data, computer-oriented multimedia, online systems or services.

a - Language materialt - Manuscript language materialg - Projected mediumk - Two-dimensional nonprojected graphicr - Three-dimensional nonprojected graphico - Kits

p - Mixed materiale - Cartographic materialf - Manuscript cartographic materialc - Printed musicd - Manuscript musici - Nonmusical sound recordingj - Musical sound recordingm - Computer files

More Fixed Fields You’ll Encounter

Leader/07 (BLvl - Bibliographic Level) This depends on the e-resource. Some examples:

i - Integrating resource (updating website) m - Monograph/Item (e-book) s – Serial (e-journal)

Leader/18 (Desc - Descriptive Cataloging Form) a - AACR2

006 (Additional Material Characteristics) Include field 006 for computer file, if Leader/6 (Type) is

not coded as "m“.

Yes, There Are Even More Fixed Fields

007 (Physical Description Fixed Field - Electronic Resource) http://www.oclc.org/bibformats/en/0xx/007comp.shtm

008/21 (SrTp - Type of Continuing Resource) Left blank for anything other than continuing

resources. Use “w” for updating websites that do not fit one of the other codes.

008/23 or 008/29 (Form of Item - Form) s - Electronic

AACR2 Chapter 9 (Electronic Resources)

AACR2 9.0B1 Chief source of information

The resource itself (e.g. title screen(s), main menus, initial displays of information, home pages, and encoded metadata (e.g. TEI headers, HTML/XML meta tags)

If the information in these sources varies, prefer the most complete

AACR2 9.0B2 Prescribed sources of information (Enclose information taken

from outside the prescribed source(s) in square brackets.) Title and statement of responsibility (Chief source of information,

information issued by the publisher, creator, etc.) Edition (Chief source of information, information issued by the

publisher, creator, etc.)

AACR2 Chapter 9 (Electronic Resources)

AACR2 9.0B2 (conti.) Prescribed sources of information (Enclose

information taken from outside the prescribed source(s) in square brackets.) Type and extent of resource (Any source) Publication, distribution, etc. (Chief source of

information, information issued by the publisher, creator, etc.)

Physical description (Any source)

And On to the Variable Fields!

1XX / 7XX (Name or Uniform Title Added Entries) Due to diffuse or corporate responsibility on websites,

assigning a 1XX to them can be tricky. For websites, 100 should only be assigned for listed

authors/webmasters if the site being cataloged is personal in nature.

110 can be assigned for the official site for a corporate body or government agency.

Personal names and corporate bodies found in the item, and not receiving a 1XX can be traced in a 7XX.

More Variable Fields

245/246 (Title Statement/ Varying Form of Title) 245 usually taken from home page screen for websites, title

page for e-books and journals. GMD (General Material Designation)

$h [electronic resource] Variant titles can be taken from any place in the resource or

cataloger supplied (in square brackets).260 (Publication, Distribution, Etc.)

With websites, the 260 is taken from any available contact and date information.

300 (Physical Description) Not used for websites, as they are considered non-physical

resources.

More Variable Fields

500 (General Note) “Always give the source of the title proper.” – AACR2 9.7B3

500 Title from title screen. “For remote access resources, always give the date on which

the resource was viewed for description.” -- AACR2 9.7B22 500 Description based on contents viewed Oct. 3, 2009.

Or you can combine them. Title from title screen (viewed on Oct. 3, 2009).

538 (System Details Note) Remember, you won’t have these for provider-neutral

records, but if you aren’t taking that approach, they are required if applicable.

More Variable Fields

856 (Electronic Location and Access) Stop and think about the 2nd indicator (the relationship

between the item the 856 links to and the item described by the record). Blank No information provided 0 Resource (e.g. a website) 1 Version of resource (e.g. record=print book, 856 =

e-book) 2 Related resource (e.g. finding aid for archival

collection) 8 No display constant generated

At the very least, an 856 has to have $u (Uniform Resource Identifier).

Questions?

678 .891 .3671 TESSA.MINCHEW@GPC.EDU

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Tessa Minchew