ESH Sample Item 21 State Report 9.17.13

Sample Report – not real numbers

Internet Pricing Portal:

Sample Item 21 State Report

Prepared for the State of XXXX

10.1.2013

Confidential

Sample Report – not real numbers[IMPORTANT NOTES:]

• This is how we anticipate using the Item 21 attachment data in a reporting format

• There may be additional slides that we include as applicable trends and conclusions are uncovered as we codify and analyze the data

• In all cases, we will present only aggregate data and not identify specific school districts

• State reports are very malleable and based on your state’s wishes; they can include or exclude any data that can be obtained through Form 471s, Item 21 attachments and our follow-up contacts

• Comments in orange boxes are provided to help guide the reader and will not be included in the report

Note: text

Confidential

Sample Report – not real numbersTopics

• Reporting Overview

• Allotment of Funds

• Cost Variability

• Key Takeaways

EducationSuperHighway 3

Confidential

Sample Report – not real numbersReporting Overview

• 95% of state school districts have self-reported their Item 21 information

– 190 of 200 school districts

• 80% of reporting school districts have given complete Item 21 information

• This analysis represents over $300M in annual purchasing in your state*

Item 21 data collection in your state has been successful, with 95% of school districts reporting complete or partial 2013-14 Item 21 information

Statewide Reporting Numbers

80%

15%

5%

Reported - All Reported - PartialNot Reported

Note: Analysis is taken from 2013-14 Form 471, Item 21 attachments submitted to USAC and sent to ESH; some submissions change prior to funding commitment or disbursement

Confidential


Reporting Overview

Process

① Collect and organize the Item 21s as they are sent to us

② Input every line item into a protected database

③ Categorize each line item into ESH specific subcategories and service/product types and highlight those that are unclear/ambiguous

④ Check that all Item 21 attachments have been received, based on submitted Form 471 Application numbers

⑤ Clarify unclear/ambiguous line items by emailing and/or calling school district contacts so that we can code the information as accurately as possible

⑥ Analyze and report on the cleanest possible version of the data

Below are the steps that we have taken with the Item 21 attachment data from your state’s school districts

Item 21 Analysis Process

Note: text

Confidential


Reporting Overview

District Size and Locale Distribution

99% Tiny Small Medium Large Mega Total

Urban 13 6 9 15 3 46

Suburban 10 8 12 3 1 34

Town 4 15 19 - - 38

Rural 25 10 7 - - 42

Total 52 39 47 18 4 160

District Size

Locale

We obtained complete Item 21 information from 80% of school districts in your state; reporting districts are distributed as below

Note: text

Confidential





• Key Takeaways


Confidential

Sample Report – not real numbersAccording to USAC-delineated categories reported by applicants, Telecom costs are almost half of your state’s spending

55%

45%

Percent of Total Item 21 Attachment requests, by Category (USAC)

Internet AccessTelecom Services

Note: This and all subsequent data from Form 471, Item 21 data collected and analyzed as of xxx

Preliminary Analysis

Allotment of Funds – USAC Categories

[May include Priority 2 in

addition to P1]

Confidential



Allotment of Funds – ESH CategoriesESH has categorized spending data to more accurately align reporting with how services and products are actually used

58%33%

6%

3%

Percent of Total Item 21 Attachment requests, by Category (ESH)

Data NetworkTelephonyMobileOther Services

Note: Totals may not equal 100% due to rounding

[May include Priority 2 in

addition to P1]

Confidential


• POTS

• Trunk

• Voice usage

• Trunk & Voice

• Exchange system

• VoIP

• [Other tbd]

ESH has categorized spending data to more accurately align reporting with how services and products are actually used

Telephony


Allotment of Funds – Categories & Sub-Categories

• ISP services

• Upstream connectivity

• Upstream & ISP

• District WAN

• Upstream & WAN

• [Other tbd]

Data Network

• Mobile voice

• Mobile data

• [Other tbd]

Mobile

• Web hosting

• Email services

• [Other tbd]

Other Services

Confidential



Allotment of Funds – Data Network Sub-Category Visual

S

DO

S

S

InternetISP

District WAN

ISP Service only

Upstream ConnectivityUpstream & ISP

Confidential

Sample Report – not real numbersThe sub-category breakdown of Data Network costs in your state

3%

33%

6%

3%3%5%

43%

3%

Percent Breakdown of Data Network Item 21 requests, by Sub-Category (ESH)

Application ServicesTelephonyMobileData NetworkISPUpstreamUpstream & ISPUpstream & WANDistrict WANUnknown

Categories

Sub-Categories

Note: Totals may not equal 100% due to rounding; some smaller sub-category percentages are omitted due to space


Allotment of Funds – Data Network[May also be

presented as a bar graph or as a 100%

sub-category pie chart]

Confidential

Sample Report – not real numbersWAN costs are almost 80% of total data network spending in your state’s school districts


Allotment of Funds – Data Network

Upstream/ISP WAN0%

20%

40%

60%

80%

22%

78%

Percentage of Total Annual Costs for Data Networks

Confidential

Sample Report – not real numbersThe sub-category breakdown of Telephony costs in your state

3%

58%

6%

3%

6%

14%

5%4%

1%

Percent Breakdown of Telephony Item 21 requests, by Sub-Category (ESH)

Application ServicesData NetworkMobileTelephonyPOTSTrunkVoice UsageTrunk & VoicePBX/CentrexVoIPOther

Categories

Sub-Categories


Allotment of Funds – Telephony

Note: Totals may not equal 100% due to rounding; some smaller sub-category percentages are omitted due to space

[May also be presented as a bar graph or as a 100%

sub-category pie chart]

Confidential





• Key Takeaways


Confidential

Sample Report – not real numbersYour state’s school districts’ upstream & ISP Mbps per month costs vary dramatically, as do their bandwidths

Minimum Median Maximum$0

$50

$100

$150

$200

$250

$0.64$40

$222

Cost per Mbps per month

Note: Includes total upstream connectivity and/or ISP costs reported on Item 21s; graph on the left does not correlate to graph on the right


Cost Variability – Upstream / ISP Service

Minimum Median Maximum -

200

400

600

800

1,000

1.5 50

1,000

Bandwidth in Mbps

Confidential

Sample Report – not real numbersBest practice pricing in your state tends to be under $2 per Mbps per month

1 100 10000$0

$5

$250

$2.33

$15

$36

$4

$1.25

$8.00

$47.00

$222.00

$0.64

$24.00

$100.00

$33.00

$1.80

Upstream & ISP Cost per Mbps relative to Bandwidth

Speed (Mbps)

Cost

per

Mbp

s per

Mon

th

Note: Log-log, graph; includes total upstream connectivity and/or ISP costs reported on Item 21s


Cost Variability – Upstream Cost vs Bandwidth

Best Practice

[May also be presented as a non-log graph]

Confidential

Sample Report – not real numbersCost per Mbps and WAN speed vary dramatically within your state, as do the WAN bandwidths

Minimum Median Maximum$0

$50

$100

$150

$200

$250

$0 $15

$248

Cost per Mbps per month


Cost Variability – District WAN

Minimum Median Maximum -

200

400

600

800

1,000

1.5 50

1,000

Bandwidth in Mbps

Note: Includes total WAN costs, including those bundled with upstream (non-ISP) costs; graph on the left does not correlate to graph on the right

Confidential

Sample Report – not real numbersBest practice school districts in your state that have 1+ Gbps WAN connections are paying less than $1 per Mbps

1 10 100 1,000 10,000 $0.10

$5.00

$250.00

1.3

$4

0.86

0.280.16

0.52

2

0.33

207

14

$5

182

$5

District WAN Cost per Mbps relative to Bandwidth

Speed (Mbps)

Cost

per

Mbp

s per

Mon

th

Note: Log-log graph; includes total WAN costs, including those bundled with upstream and ISP costs; Cost per Mbps is divided by the number of sites within each WAN


Cost Variability – WAN Cost vs Bandwidth

Best Practice

[May also be presented as a non-log graph]

Confidential

Sample Report – not real numbers1 Gbps Internet connections via Managed Ethernet are 3-6x times more expensive per month than owned or leased dark fiber in your state


Cost Variability – WAN Cost vs Bandwidth

Dark Owned Dark Leased Managed$0

$600

$1,200

$1,800

$2,400

$3,000

$490

$1,500

$3,000

Cost per Site for 1 Gbps WAN

Cost

per

Site

per

Mon

th

Confidential





• Key Takeaways


Confidential

Sample Report – not real numbersKey Takeaways

• Text• Text• text

Overview & Trends


Allotment of Funds


Cost Variability


Best Practice Pricing

Confidential

Sample Report – not real numbersAppendix

Confidential

Sample Report – not real numbers• [Can include, if desired]

• Text

• Text

Glossary

Technology

ESH Sample Item 21 State Report 9.17.13