External Collaboration with SharePoint Online and Yammer

Jasper OosterveldSharePoint Consultant

Sparked, the Netherlands

Introduction

Introduction

Contact details

www.jasperoosterveld.com

www.facebook.com/sharepointjasper

@SharePTJasper

www.linkedin.com/in/jasperoosterveld

jasperoosterveld@hotmail.com

+JasperOosterveld

Questions? Of course but at the end please

Sharing & collaboration with personal documents

Current situation is frustrating!

Mobile support E-mail

OneDrive for Business can help

1 TB

Mobile Apps Yammer integration

Standalone subscription Office Online

Sharing documents

OneDrive for Business challenges

AuditingCentral

deployment sync tool

Offline storageManual migration

Coming soon

Smart Search

Yammer discussions

Friendly URL

http://contoso.onedrive.com

https://contoso-my.sharepoint.com/personal/garthf_contoso_onmicrosoft_com

Not so friendly…

Very friendly

Project collaboration

Current situation leads to frustrations

E-mail…loads of it Document collaboration?

The solution for project collaboration

Why SharePoint Online?

Quick deployment

No license for external users Lower costs

Project site

Yammer feed Document libraries

CalendarTasks & Timeline Notebook

Share & Collaborate

Why use Yammer?

Easy to use Mobile Apps Invite external users

Yammer features

External network

Invite within private

conversationReply by e-mail

Stop! Wait a minute, don’t start yet!

Fine line between success and failure…

What is Governance?

“Governance is the set of policies, roles, responsibilities, and processes that control how an organization's business divisions and IT teams work together to achieve its goals.” TechNet

Governance in our daily lives

Traffic rules is Governance

Learning and training are the key!

No Governance? Chaos!

Governance topics

Information architecture Security

Information Architecture: Site structure

Fabrikam Project Portal

Mobile Xperience Sales & Marketing Collaboration Sites Intranet Portal 2014

Information Architecture: Document Management

Folders Metadata

Taxonomy Document Sets

Security: External sharing

Security: Offline content

Security: SharePoint Groups

Fabrikam Project Portal Site Collections Owners

Mobile Xperience Owners

Mobile Xperience Members

Mobile Xperience External Members

Fabrikam Project Portal Visitors

IT

Project leader

Internal project members

External project members

All employees

Security: Mobile devices

Demo time!

There is more!

Connect calendar to Outlook

Open tasks in MS Project Site policies

Bit of an issue

Connect e-mail to Live ID

Current issues Yammer integration

Yammer Web Part

Documents in Yammer

Two profiles SharePoint Search integration

Thanks for listening in and please share your feedback

Resources

Sites and site collections

1 site collection

2000 sub sites

20 site collections

2000 sub sites per site collection

10.000 site collection

2000 sub sites per site collection

Small business Midsize business Enterprise / Education / Government

Amount of external users

500 10.000 10.000

Small business Midsize business Enterprise / Education / Government

Yammer App comparison table

External network Share pictures Share documents People view Administrator tasks

Tags Polls Event Praise

Windows phone

Surface RT

iPhone

iPad

Galaxy Tab 2

Galaxy S2

Useful linksSharePoint Online: software boundaries and limitsWhat is Windows Azure Rights Management?Manage external sharing for your SharePoint online environmentShare sites or documents with people outside your organizationOffice 365 DemoRequest permission as external userYammer - Release scheduleYammer Plans & PricingOneDrive Management by MetaVisSync OneDrive for Business or SharePoint site libraries to your computer

Useful linksYammer and Office 365Office 365 Yammer supportYammer success centerYammer articlesYammer TVDrag and drop requirements & limitationsOne place for all your work files — introducing OneDrive for BusinessOne-Way Outbound Hybrid Search Step-by-Step and OneDrive for BusinessYammer - Release scheduleAutomatic replacement of site feed to Yammer feed with SharePoint sites