INFORMATIONCOMMUNICATIONTECHNOLOGY

Term 2 ~ Week 3.1Specific Objective ~ 1.4.1

OBJECTIVES

Insert Tables in Word Processing Document

Apply basic formatting to a table.

RPK

create, save and edit a Word Processor Document.
formatting tools within a Word Processor.

Inserting Tables Into A Word Processing Document

REVIEW

WHAT ARE SOME COMMON FORMATTING TOOLS WITHIN A WORD PROCESSOR

WHAT IS A
TABLE?

A Table Is . . .

A table can be filled with text and/or graphics. Tables are often used to organize and present information.

A table is a group of columns and rows that are brought together to make a grid like structure.

Tables can range in size from very small just a single column and row to many columns and cells.

Examples ~ Tables

Parts Of A Table . . . Cell

A cell is an individual box within a table, a cell only has four (4) sides.

A cell is the smallest part of a table and therefor is also part of a column and a row.

Parts Of A Table . . . Column

A column is all the cells in a table that are stacked vertically in the same plane.

Parts Of A Table . . . Row

A row is all the cells in a table that are adjacent to each other horizontally in the same plane.

DISCUSSION

WHY DO WE USE TABLES?

TABLES WITHIN
MS WORD 2003

By The Numbers ~ Insert A Table
Using The Table Menu (Method A)

Place the insertion cursor where you want your new table to appear.

Click on TABLE, on the MENU BAR.

Select INSERT and then select TABLE.

By The Numbers ~ Insert A Table
Using The Table Menu(Method A)

This opens a dialog box where you can specify the number of rows and columns required for the table. Ensure the Fixed column width radio button is selected.

Click OK.

By The Numbers ~ Insert A Table
Standard Toolbar (Method B)

Place your mouse pointer on the INSERT TABLE Icon on the STANDARD Toolbar.

Place the insertion cursor where you want your new table to appear.

By The Numbers ~ Insert A Table
Standard Toolbar (Method B)

SLC on the INSERT TABLE Icon, a drop down menu will appear showing a sample table.

Place the mouse pointer on a cell to define the size of the table you wish to insert. SLC when the size of your table is reflected by the coloured cells.

By The Numbers ~ Insert A Table
Standard Toolbar (Method B)

The new Table will be inserted in your document.

PRACTICAL WORK

CREATE A
2 x 2 TABLE

FORMATTING A TABLE

Formatting A Table

Available table formatting includes:

Horizontal Alignment

Vertical Alignment

Borders / Shading

Cell Background Colour

By The Numbers ~ Selecting Text

Place the Insertion Pointer at the end of the text you wish to select.

Click & Hold the LEFT mouse button.

Highlight the text you wish to select.

To do this you must move the mouse without letting go of the LEFT mouse button.

After all the text you want to work on is highlighted and only then, do you Let Go of the LEFT mouse button.

By The Numbers ~
Basic Table Formatting

First Select the Text (i.e. Cell, Row, Column or Entire Table)

Select the appropriate formatting item from the Formatting Toolbar.

Including Bold, Italics, Underline, Font Colour, Highlighting Colour, etc.

ALIGNMENT
OF A TABLE

Alignment Of A Table
Vertically and Horizontally

When working with Tables you have the traditional horizontal alignment and also the ability to align you text vertically within a cell.

By The Numbers ~ Menu Bar
Method A ~ Alignment Of A Cell

Select the Cell you want to format the alignment.

Click on TABLE, on the MENU BAR.

Select TABLE PROPERTIES and goto the CELL TAB.

Select the appropriate alignment.

By The Numbers ~ Menu Bar
Method A ~ Alignment Of A Cell

By The Numbers ~ Menu Bar
Method A ~ Alignment Of A Cell

By The Numbers ~ Right Click
Method B ~ Alignment Of A Cell

Select the Cell in which you want to format the alignment.

Right Click on the selected cell.

Goto CELL ALIGNMENT.

Select the appropriate alignment.

BORDERS

By The Numbers ~
Showing and Hiding Toolbars

SLC on the VIEW Menu.

Select TOOLBARS.

If there is a check next to the name that means that Toolbar is currently on i.e. being displayed.

If there is NOT a check and you wish to see the Toolbar just SLC it.

Tables and Borders Toolbar

This Toolbar has many icons that will allow you to control more then just the Table's Borders.

Tables and Border Toolbar (Partial)

Table and Border Toolbar (Partial)

Border Toolbar (Partial)

By The Numbers ~ Method A
Tables and Borders Toolbar

As always fist select the Table, Row, Column or cell you are working on first.

Then select the LINE STYLE and LINE WEIGHT from the corresponding drop-down menu.

Then select the NAME/STYLE of line you wish to apply from the BORDERS TOOLBAR.

By The Numbers ~ Method B
Right Click To Format Borders

Select the Table, Row, Column or Cells.

Right Click and Choose BORDERS AND SHADING.

The BORDERS AND SHADING Dialogue Box will open.

By The Numbers ~ Method B
Right Click To Format Borders

Make the appropriate changes and click okay.

By The Numbers ~
Cell Background Colour

Changing the background colour of a single cell, group of cells, columns, etc can be changed using the same tools as formatting the Borders of a table:

Right Click to access the Borders and Shading Dialogue Box.

The Borders and Shading Toolbar.

QUESTIONS

ButtonNameDescription

Outside BorderAdds or removes the outline around the selected or current table or cells, paragraph, element, or image

All BordersAdds or removes the border around the selected or current element (if the selected element is text, horizontal and vertical lines are added to outline each paragraph; if the selected element is a table, cells are outlined)

Top BorderAdds or removes the border at the top of the selected or current table or cells, paragraph, element, or graphic

Left BorderAdds or removes the border along the left edge of the selected or current element

Inside Horizontal BorderAdds or removes the horizontal line or lines between the selected paragraphs, table cells, or other elements

Horizontal LineAdds a graphical horizontal line at the cursor position (to insert a line above the current line of text, position the cursor at the beginning of the text; to insert a line below the current line of text, position the cursor at the end of the text or press Enter and insert it on a separate line); you can add horizontal lines in text as well as in table cells and adjust which graphic to use for the horizontal lines

Inside BorderAdds or removes the border between rows and columns in a table but excludes the outside border; in text, horizontal lines are placed between each paragraph

No BorderApplies no borders and clears all existing borders

Bottom BorderAdds or removes the border along the bottom edge of the selected table or cells, paragraph, or element

Right BorderAdds or removes the border along the right edge of the selected table or cells, paragraph, or element

Inside Vertical BorderAdds or removes a vertical line in a table or through selected cells

Click to edit the title text format

Click to edit the outline text format

Second Outline Level

Third Outline Level

Fourth Outline Level

Fifth Outline Level

Sixth Outline Level

Seventh Outline Level

Eighth Outline Level

Ninth Outline Level

TOPLEFTTOPCENTERTOP RIGHT

LEFT MIDDLECENTERMIDDLERIGHTMIDDLE

BOTTOMLEFTBOTTOMCENTERBOTTOMRIGHT

Small Table(1 x 1)

Medium Table(2 x 2)

Large Table(4 x 8)

ButtonNameDescription

2EraserYou can remove parts of your table by using the eraser to click and drag on lines, rows and columns.

3Line StyleClick on the small triangle to show the drop down menu. From here, you can choose a line style for your borders, such as solid, dotted, dashed, and more.

4Line WeightClick on the small triangle to show the drop down menu. Using this, you can choose a line thickness for your table line borders. The bigger the line weight, the thicker the line.

5Border ColorBy clicking on this button, you can access the color template that will allow you to apply a color to your line borders.

6BordersTo apply a certain border style to the borders of specific cells, or to remove the borders from specific cells completely, use your mouse to select the desired cells. Then, use the Borders menu to apply or remove borders from those selected cells. You can identify the cells that have borders by the border type icons that are a light shade of gray in the Borders menu.

7Shading ColorYou can apply a background color to cells, rows, and columns by accessing the color palette that appears when you click on the small triangle next to the paint bucket.