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Presented by:
Kerry Stebbins - Manager, Global Accounts
HelmsBriscoe was founded in 1992 by Roger Helms with a very simple premise – by representing our clients we can create the best match between the needs of the meeting planner and the right hotel. Because we work on behalf of our clients and not as a hotel representative, we diligently research hotels all over the world to find the best location and price based on the criteria you provide.
HelmsBriscoe Global Headquarters, Scottsdale, AZ
HelmsBriscoe is the highest volume purchaser in the meetings and event industry and boasts the most expansive and experienced network of associates in the market.
HB InSite is the largest collective database of anecdotal information and knowledge. Information is derived from our associates and clients to provide “inside” information on hotels, destinations and other issues. The feedback and advice posted helps clients make the right decisions in their site selection process. (Sample screens follow.)
• HelmsBriscoe is compensated with a placement fee paid by the hotel that you select for your program.
• Since hotels view HB as an “extension” of their own sales force, rates are consistently competitive
• Your organization increases efficiencies without increasing your budgeted expenditures
• This allows us to work for our clients at no cost to them.
• TIMETIME: Industry research shows that 40% of a meeting planner’s time is spent on site selection. HelmsBriscoe can save you that time.
• INDUSTRY PRESENCEINDUSTRY PRESENCE: HelmsBriscoe is the largest site selection company in the world with over 900 international associates booking 21,000 meetings annually.
• BUYING POWERBUYING POWER: HelmsBriscoe has tremendous buying power that translates into savings for our clients. In 2008 alone, we booked over 3.5 million room nights. Hotels recognize and value our business and work with us to ensure that our clients receive special consideration and very competitive rates.
• INDUSTRY KNOWLEDGEINDUSTRY KNOWLEDGE: Our extensive database includes not just the number of rooms and square footage of meeting space, but condition and service information along with past rates received by our clients. This knowledge is very useful when selecting and negotiating with hotels.
• EXPERIENCEEXPERIENCE: HelmsBriscoe associates are seasoned professionals with an average of twelve years of industry experience. The HB team is comprised of former Hotel/Resort Directors of Sales and Sales Managers, in addition to Meeting and Event Planners. With this wealth of experience HB offers the client invaluable insight into the site selection process.• NO COSTNO COST: There is absolutely no cost to you, the client! HelmsBriscoe is paid a placement fee from the hotel, and since we are the #1 in group room nights booked for the hotels, they are more than happy to do this.
“Having worked closely with HelmsBriscoe at InterContinental Hotels, I find that they always strive to achieve the best for their clients. Their associates frequently go above and beyond to insure that client’s
needs are met. HelmsBriscoe is a dedicated group of professionals!” Michael Joseph
Global Sales InterContinental Hotels and Resorts
“HelmsBriscoe is made of sales professionals that understand the hotel business. They have proven to us that they have some outstanding relationships with customers – customers who see tremendous value in
working with HelmsBriscoe. Because of that we see tremendous value in working with them also.” Kim Napolitano
Hilton National Sales Hilton Hotels Corporation
“Marriott has enjoyed an incredible journey with HelmsBriscoe since we became partners and discovered the mutual benefits of working together. We have developed many innovations in the industry and set
standards that achieve success. We appreciate the focus that HelmsBriscoe puts on their associates, from the training and development to the structure of their teams. Marriott finds the growth and success of
HelmsBriscoe a reflection on the leadership, and our hotels depend on the relationships that they have with their associates.” Gigi Wells, CMP
Global Account Executive Marriott International
Is there any cost to use your services? There is never any cost or fee to use the HelmsBriscoe (HB) site-selection service. We receive a
placement fee from the hotel (similar to the way a real estate agent works). We also never require a contract for you to work with us. Therefore, you are under no obligation to use our services. We are confident you will see first-hand all the benefits we can bring to your group.
Doesn't the hotel mark up the rate to cover your placement fee?
If the rates we get are higher than yours, you won't use our services! And since we don't require a contract, you'd thank us for our time and walk away. Therefore, our goal is to get the same or better rates without any markup.
We act like a large external sales force for the hotels. The placement fee is planned part of We act like a large external sales force for the hotels. The placement fee is planned part of their marketing budget. Rather than hire additional people with salaries and benefits, they their marketing budget. Rather than hire additional people with salaries and benefits, they outsource to external associations like HelmsBriscoe. Hotels also prefer to work with HB outsource to external associations like HelmsBriscoe. Hotels also prefer to work with HB because they have one organization to go to that brings them a significant portion of their because they have one organization to go to that brings them a significant portion of their business. It's easier to work with one company than to solicit out to hundreds of individual business. It's easier to work with one company than to solicit out to hundreds of individual companies and organizations like yours. Many times rates are lower than what an individual companies and organizations like yours. Many times rates are lower than what an individual organization can get BECAUSE HelmsBriscoe has brought the hotel the business.organization can get BECAUSE HelmsBriscoe has brought the hotel the business.
Do you only work with certain hotel chains? NO! We can work with any hotel in the world, and our hotel selection is driven by your needs,
you may need a more budget-oriented hotel for sales meetings while you may want to wow your clients with a luxury hotel for incentive trips. This allows us to be CLIENT driven and find the best fit for your needs.
What are some of the benefits of using HelmsBriscoe for hotel site search?
Our sheer purchasing power. Our 22,000 clients place over a million dollars in hotel revenue EACH DAY--the largest procurer of hotel space. We rely on our network of associates for feedback on hotels and destinations in order to recommend the perfect hotels for your needs. We utilize our internal intranet database of client experiences and our own personal site visits. We can also invite you to exclusive HB events and familiarization trips. This will greatly reduce your cost to learn about new destinations because you can remove a lot of travel expense from your budget. Because we take the hours of research off your shoulders, you can use that time to do what you do best--work on the conference program and strategy. We also have the ear of the senior sales level of all the hotel chains, that may be able to provide you with assistance in case of any disputes or issues that arrive. If one of our clients face an attrition problem, we will email our 900 associates to see if another HB client can help fill that space, thereby reducing or eliminating any attrition charges you may face.
Do you have a geographic area to search? We can do a search anywhere in the world utilizing our international HB associates which
provides us with inside information local to your intended destination.
