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Presentation on Knowledge Base+ to the Ex Libris User Group for UK and Ireland. Spring 2012
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The Knowledge Base+ Project
Liam Earney
• The story so far…• Issues with ERM• Vision and Objectives• Approach• Deliverables of Phase 1• KB+ at Day 1 and the first year• Sustainability• Conclusions
The story so far…• 2009 December - SCONUL Shared Services study prioritises electronic
resource licensing and management in its report to HEFCE• 2010 December - Sixteen universities collaborate with JISC and SCONUL
in developing detailed business requirements, published May 2011 • 2011 February - HEFCE agree to invest UMF funds to Summer 2012
towards the creation of a shared UK academic knowledge base service • 2011 July - JISC Collections appointed by HEFCE and JISC to take this
forward with the community, drawing on SCONUL’s work and its own knowledge and experience
• 2011 October – An independent Project Board is established chaired by Richard Parsons of the University of Dundee with subgroups covering Technical and Community aspects
• 2012 August – KB+ made available as a beta service
ISSUES WITH ELECTRONIC RESOURCE MANAGEMENT
• Data– Accuracy and availability– Contextualisation
• Interoperability– Data silos and flows– Implementation of standards
• Workflows– “the workflow support problem” (NISO, 2012)
• Duplication of effort – Maintaining numerous KBs WITHIN an institution– Maintaining numerous KBs ACROSS institutions
VISION & OBJECTIVES
Vision
To transform the practice of e-resource management through the
creation of a shared service providing institutions and the services they use
with timely, accurate, verified and structured ERM information.
Objectives
Provide an accurate and relevant knowledge base
Support data sharing between library systems
Minimise the duplication of staff effort
Improve return on investment from systems
Increase productivity through shared activity
APPROACH
Leverage investment • Improve quality of data for all
Openness• Technology• Data• Relationships – UK, international, suppliers
Standards and Best Practice • Structured and accurate data• Promote interoperability and exchange of data
Prioritise existing issues• Save time and money from the outset
Cohesive activity, tools and services• JISC services• Commercial and non-commercial suppliers• Academic institutions
PHASE ONE DELIVERABLES
Quality
KB+Verification
Title lists
Holdings
Licences
Usage statistics
Alerts
Workflow
Phase One Deliverables
Data
Standards
Interoperability
Shared Activity
Business Model
Legal Model
Principles Participants
JISC Services
Publishers
Systems Vendors
Subscription Agents
Registration Agencies
Academic Institutions
KB+ AT DAY ONE AND BEYOND
What data will be there?
Functionality JISC Collections End User
Title, package, platform and coverage for the current NESLi2, SHEDL, WHEEL and JISC eCollections agreements - in excess of 12,000 titles
● ●
Wherever possible institutional entitlements to the above ● ● ●
Licence information covering key values such as authorised user, remote access, ILL, use in course packs, post-cancellation access
● ●
Subscriptions not offered by JISC Collections ● ●
What services will be available? Functionality JISC Collections End Users
Additions and changes will be made centrally by JISC Collections in the initial phase, based on information sourced from the community
● ●
Monthly usage statistics will be automatically visible as they are collected by JUSP
● ●
New licence information will be added as agreements are made available in elcat
● ●
What can a library team do? Functionality JISC
Collections End Users
Add records of institutional licences and entitlements through data entry and/or upload
● ●
Access and compare key licence terms and related notes ● ●
Enter and access alerts, notes and documents. E.g. status of negotiations, issues and guidance with licences, service availability. Including display of current alerts.
● ● ●
Share intelligence (issues, queries, knowledge and responses) across the community.
● ●
Set privacy levels for your data and documents ● ●
Produce reports such as A-Z lists, licence information, renewal dates etc ● ●
What can Suppliers do?Functionality JISC Collections End Users
Provide feeds of new records and updates by arrangement with JISC Collections
●
Receive feeds of accurate contextualised deal information on publications and associated licences
●
The First 12 Months…• Improving and the data
– Aggregated full text, e-books, Open access– Historical entitlement information– Evidence
• Workflow support– Rollover of subscription information– Co-ordination, allocation and tracking of activities– Export of data to suppliers– Refinement of alerts
• Embedding, integration and engagement– Improving bulk upload of local institutional data– Engagement with systems vendors and other suppliers
• Services to institutions– Helpdesk– Data management?
Sustainability
• Impact of JISC transition– KB+ one of many JISC services – Stand alone or part of wider package?
• Subscriptions?– Another cost?– Institutions contributing to KB+ already
• Fees from suppliers?– KB+ populating knowledge bases
• Freely available at launch until September 2013
CONCLUSIONS
Is KB+ going to help me?
• Driven by UK academic community• UK context• Service not just ‘another’ system• Do once and share• Putting institutions in control of their
data
THANK YOU
[email protected]@liamearney@jisckbplushttp://www.jisc-collections.ac.uk/KnowledgeBasePlus/