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Skills© Paradigm Publishing, Inc. 1
Marquee Series Microsoft PowerPoint 2016
Skills© Paradigm Publishing, Inc. 2
2.1Increase and Decrease Indent
2.1 Cut, Copy, and Paste Text
2.2 Font Formatting and Font Effects
2.3Format with the Font Dialog Box
2.3 Replace Fonts
2.4 Format with Format Painter
CHECKPOINT 1
2.5 Change Alignment
2.5 Change Line and Paragraph Spacing
2.6 Change Slide Size and Design Themes
2.6 Format Slide Background
CHECKPOINT 2
2.7 Insert, Size, Move, and Format Images
2.8Insert and Format Screen Clippings
2.9 Insert SmartArt
2.9 Format SmartArt
2.10 Apply Animation to Objects and Text
CHECKPOINT 3
SECTION 2 SKILLSEditing and Enhancing Slides
Skills© Paradigm Publishing, Inc. 3
Increase and Decrease IndentTo increase the text level indent: 1. Click the Increase List Level
button in the Paragraph group on the Home tab.
OR2. Press the Tab key.
Increase List Level button
Skills© Paradigm Publishing, Inc. 4
Increase and Decrease Indent…continuedTo decrease the text level indent: 1. Click the Decrease List Level
button in the Paragraph group on the Home tab.
OR2. Press Shift + Tab.
Decrease List Level button
Skills© Paradigm Publishing, Inc. 5
Cut, Copy, and Paste Text
To select Perform this actionentire word Double-click in word.entire paragraph Triple-click anywhere in paragraph.text mouse pointer passes through Click and drag with mouse.all text in selected object box Click Select button in Editing group and
then click Select All; or press Ctrl + A.
Skills© Paradigm Publishing, Inc. 6
Cut, Copy, and Paste Text…continuedTo cut and paste text:1. Select the text.2. Click the Cut button in the
Clipboard group on the Home tab.3. Position the insertion point.4. Click the Paste button.To copy and paste text:5. Select the text.6. Click the Copy button in the
Clipboard group on the Home tab.7. Position the insertion point.8. Click the Paste button.
Cut button
Copy button
Paste button
Skills© Paradigm Publishing, Inc. 7
Font Formatting and Font EffectsTo apply a font:1. Select the text.2. Click the Font option box arrow in
the Font group on the Home tab.3. Scroll down the drop-down gallery
and click font.To apply a font size:4. Select the text.5. Click the Font Size option box
arrow in the Font group on the Home tab.
6. Scroll down the drop-down gallery and click size.
Font option box arrow
Font Size option box arrow
Skills© Paradigm Publishing, Inc. 8
Font Formatting and Font Effects…continuedTo apply font effects with the Font group:1. Select the text.2. Click button in the Font
group on the Home tab.
Font group
Skills© Paradigm Publishing, Inc. 9
Format with the Font Dialog BoxTo change the font at the Font dialog box: 1. Select the text.2. Click the Font group
dialog box launcher.3. Click options at the Font
dialog box.4. Click OK.
Font dialog box
Skills© Paradigm Publishing, Inc. 10
Replace FontsTo replace fonts: 1. Click the Replace button arrow in
the Editing group on the Home tab.2. Click Replace Fonts.3. At the Replace Font dialog box,
make sure font displays in the Replace text box.
4. Press the Tab key.5. Click the With option box arrow and
then click font.6. Click the Replace button.7. Click the Close button.
Replace Font dialog box
Skills© Paradigm Publishing, Inc. 11
Format with Format PainterTo format with Format Painter:1. Position the insertion point on the text containing the desired
formatting.2. Double-click the Format Painter button.3. Select the text to which you want to apply formatting.4. Click the Format Painter button to deactivate it.
Format Painter button
Skills© Paradigm Publishing, Inc. 12
Format with Format Painter…continuedTo choose a custom font color:1. Click the Font color button at
the Font dialog box.2. Click the More Colors option.3. Click the Custom tab.4. Click color in the palette or
enter the values for the color in the measurement boxes.
5. Click OK.
Colors dialog box
Skills© Paradigm Publishing, Inc. 13
CHECKPOINT 11) Use options at this backstage area
to save an existing presentation with a new name.a. Openb. Newc. Saved. Save As
3) Use this feature to move text from one location and paste into another.a. Cut & Pasteb. Copy & Pastec. Cut & Copyd. Move & Paste
2) This is the keyboard shortcut to decrease the text level indent.a. Shift + Tabb. Alt + Tabc. Ctrl + Tabd. Tab
4) Use this feature to apply the same formatting in more than one location in a slide or slides.a. Format Fontb. Copy Format c. Format Painterd. Font Painter
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Skills© Paradigm Publishing, Inc. 14
Change AlignmentTo change the horizontal text alignment: 1. Select the text or click in the
paragraph.2. Click alignment button in the
bottom row of the Paragraph group on the Home tab.
alignment buttons
Skills© Paradigm Publishing, Inc. 15
Change Alignment…continued
Alignment Keyboard Shortcut
left-align Ctrl + L
center-align Ctrl + E
right-align Ctrl + R
justify-align Ctrl + J
Skills© Paradigm Publishing, Inc. 16
Change Alignment…continuedTo change the vertical text alignment: 1. Click the Align Text button
in the Paragraph group on the Home tab.
2. Click alignment option at the drop-down list.
Align Text button
Skills© Paradigm Publishing, Inc. 17
Change Line and Paragraph SpacingTo change line and paragraph spacing:1. Click the Line Spacing
button in the Paragraph group on the Home tab.
2. Click Line Spacing Options at the drop-down list.
3. At the Paragraph dialog box, specify line and paragraph spacing.
4. Click OK.Paragraph dialog box
Skills© Paradigm Publishing, Inc. 18
Change Slide Size and Design ThemesTo change the Slide Size:1. Click the Slide Size button in the
Customize group on the Design tab.2. Click slide size.3. Make additional changes by clicking
the Custom Slide Size option.4. Apply changes using the Slide Size
dialog box and then click Ok.To change Design Themes:5. Click Design tab.6. Click the More Themes button.7. Click theme.
More button
Skills© Paradigm Publishing, Inc. 19
Change Slide Size and Design Themes…continuedTo change the theme colors:1. Click the Design tab.2. Click the More button
in the Variants group.3. Point to Colors.4. Click option at the
side menu. Colors option
Skills© Paradigm Publishing, Inc. 20
Change Slide Size and Design Themes…continuedTo change the theme fonts:1. Click the Design tab.2. Click the More button in the Variants group.3. Point to Fonts.4. Click option at the side menu.
Fonts option
Skills© Paradigm Publishing, Inc. 21
Format Slide BackgroundTo format the slide background:1. Click the Design tab.2. Click the Format Background
button in the Customize group.3. Make changes in the Format
Background task pane.4. Click the Apply to All button.5. Close the task pane by clicking the
close button in the upper right corner.
Format Background task pane
Skills© Paradigm Publishing, Inc. 22
CHECKPOINT 21) Change the alignment of text
using buttons on this tab.a. Homeb. Insertc. Designd. View
3) Use options at this dialog box to change line and paragraph spacing.a. Lineb. Paragraphc. Formatd. Edit
2) Click this button to change the vertical alignment for text.a. Format Textb. Vertical Textc. Align Textd. Edit Text
4) These styles display in slides in a presentation, but do not print.a. Backgroundb. Masterc. Textd. Placeholder
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Skills© Paradigm Publishing, Inc. 23
Insert, Size, Move, and Format ImagesTo insert an image:1. Click the Insert tab.2. Click the Pictures button in the
Images group.3. At the Insert Picture dialog box,
navigate to folder.4. Double-click picture file.OR5. Click the Pictures button in the
content placeholder to open the Insert Picture dialog box.
Pictures button
Skills© Paradigm Publishing, Inc. 24
Insert, Size, Move, and Format Images…continuedTo change the color of an image:1. Click the image to select it.2. Click the Picture Tools Format tab.3. Click the Color button in the Adjust
group.4. Click color.To adjust an image:5. Click the image to select it.6. Click the Picture Tools Format tab.7. Click the Corrections button in the
Adjust group.8. Click option.
Color button
Corrections button
Skills© Paradigm Publishing, Inc. 25
Insert, Size, Move, and Format Images…continuedTo add a frame to an image:1. Click the image to select it.2. Click the Picture Tools
Format tab.3. Click option in
the Picture Styles group.To change the color of a frame:4. Click the image to select it.5. Click the Picture Tools Format tab.6. Click the Picture Border button
arrow in the Picture Styles group.7. Click color. Picture Border button
Picture Styles group
Skills© Paradigm Publishing, Inc. 26
Insert, Size, Move, and Format Images…continuedTo apply picture effects:1. Click the image to select it.2. Click the Picture Tools
Format tab.3. Click the Picture Effects
button in the Picture Styles group.
4. Click effect.
Picture Effects button
Skills© Paradigm Publishing, Inc. 27
Insert, Size, Move, and Format Images…continuedTo align an image on a slide:1. Click the image to select it.2. Click the Picture Tools
Format tab.3. Click the Align button in the
Arrange group.4. Click alignment.
Align button
Skills© Paradigm Publishing, Inc. 28
Insert, Size, Move, and Format Images…continuedTo change the size of the image:1. Click the image to select it.2. Click the Picture Tools Format tab.3. Click in the Shape Height or Shape
Width measurement box in the Size group.
4. Type measurement.5. Press the Enter key.
Shape Height measurement box
Shape Width measurement box
Skills© Paradigm Publishing, Inc. 29
Insert and Format Screen ClippingsTo insert a screen clipping:1. Click the Insert tab.2. Click the Screenshot button
in the Images group.3. Click Screen Clipping.4. Select image or text.
Screenshot button
Skills© Paradigm Publishing, Inc. 30
Insert SmartArtTo insert a SmartArt graphic: 1. Click the Insert tab.2. Click the SmartArt button
in the Illustrations group.3. Click category in the left
panel of the Choose a SmartArt Graphic dialog box.
4. Double-click graphic.
Choose a SmartArt Graphic dialog box
Skills© Paradigm Publishing, Inc. 31
Format SmartArtTo apply a WordArt style: 1. Click the SmartArt Tools
Format tab.2. Click the More button in the
WordArt Styles group.3. Click option.To align text: 4. Click the Align button in the
Arrange group.5. Click alignment option at the
drop-down list.
SmartArt Tools Format tab
Align button
Skills© Paradigm Publishing, Inc. 32
Apply Animation to Objects and TextTo apply animation:1. Select the object or text.2. Click the Animations tab.3. Click animation thumbnail in the Animation group.
Animations tab
Skills© Paradigm Publishing, Inc. 33
Apply Animation to Objects and Text…continuedTo apply effects and timings to an animation:1. Select the object or text.2. Click the Animations tab.3. Click the Effect Options button in
the Animation group.4. Select effect option.5. If desired, type a number in the
Duration measurement box in the Timing group.
Effect Options button
Duration measurement box
Skills© Paradigm Publishing, Inc. 34
CHECKPOINT 31) The Color button is in this group
on the Picture Tools Format tab.a. Picture Stylesb. Adjustc. Arranged. Size
3) Use this feature to create a variety of graphic diagrams.a. SmartArtb. WordArtc. Clip Artd. Pictures
2) This button can be used to insert a picture of any program that is not minimized to the taskbar.a. Screencaptureb. Screenshotc. Screenscened. Screencopy
4) Use features on this tab to control how text and objects enter a slide.a. Homeb. Insertc. Designd. Animations
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