Maseno university year iii project proposal school management system

MASENO UNIVERSITYSCHOOL OF COMPUTING AND INFORMATICS

PRESENTERSFRANKLIN OKETCH – CI/00102/2013

DENIS AGUTU – CI/00108/2013EDAAN L. MICHAEL- CI/00076/2013

PROJECT TITLE:SCHOOL MANAGEMENT SYSTEM

Background Information• School management system is used for

managing resources.• School management was initially manual

in Kenya.• Technological advancements necessitated

change.• Notable changes has been realized

Problem Statement

• Difficulty in retrieving of records.• Manual files require large storage

space.• Security is limited to physical controls.• Standalone systems ignores vital

modules.

Objectives

• To develop and test school management system (General)

• To find out SMS currently used in Kisumu.• To determine flaw in current SMS.• To design an integrated SMS.• To develop and test the SMS.

Significance

• Alignment towards realization of Vision 2030.

• Promotes efficient school management.• Enhances information security.• Increases accessibility to information• It cuts down the management costs.

Scope• Designed for Kenya secondary schools• It has the following modules

– Administration and admission module– Finance and examination module– Staff management and bulk SMS module

Limitation• Cannot be adopted by other countries• Does not include library management

CONCEPT OF MANGEMENT

• Management is the art of getting things done Through people• Coordinates efforts of people through organization’s

goal• School management entails decision making processes• Technology is key in effecting good management • It strengthens position of schools

LITERATURE REVIEW

SCHOOL MANAGEMNT IN DEVELOPED COUNTRIES

• Developed countries set high priority for schools US Department of Education(2004)• Modern systems have been introduced• Internet access is available in most public schools. US Department of Education(2004)• Workload has reduced greatly due to IT• Enforcement of policies is key to their success

LITERATURE REVIEW CONT

SCHOOL MANAGEMNT IN DEVELOPINGCOUNTRIES

• Most third world countries lag behind• Few schools use computers in accounting Aguyo (2004)• Inadequate power and manpower attributes

this• Despite challenges, Kenya has made steps• It adopted IT policy in 2004 MOE(2004)• Malaysia IT policy has equally evolved Zain et all(2004)

LITERATURE REVIEW CONT

RESEARCH PROCESS

• Visit Kisumu county MOE for systems information

• Visit sampled secondary schools to find out challenges

• Use UML to aid design• Use OOP to develop a prototype• Use unit, integrated and full test

METHODOLOGY

RESEARCH DESIGN

• Administer interview to strategic managers• Administer questionnaire to staff and students• on-site observation for first hand information

METHODOLOGY cont

DATA COLLECTION

RESEARCH DESIGN cont

• Translate business requirements into ERD• Model functional requirements using USE CASE• Establish relationship between subsystems

using context diagrams• Model data flow using DFD• Model activities flow using Activity diagram

METHODOLOGY cont

SYSTEM ANALYSIS AND DESIGN


• School administration for managing daily routines

• Admission for enhancing admission process• Finance for managing school fees• Attendance for tracking and taking attendance• Examination for evaluating student performance• Bulk SMS/email for communication purposes

METHODOLOGY cont

Modules


• Coding languages include php,javascript,sql,css and html

• XAMPP server to provide web services• Tests shall include unit, integrated and full• Final showcase of prototype in live

environment

METHODOLOGY cont

Development


• Verification processes to ensure specification are met

• Validation process to ensure user requirement are met

• Inconsistencies shall be reviewed and corrected• Corrective, adaptive, perfective maintenance

practices follows

METHODOLOGY cont

Review and Maintenance