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Sharon Connolly tips and tricks for using MS office
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Quick Access Toolbar
Pinning Documents
Microsoft Excel
F2Edit
CTRL U
+
Use CTRLMAC OPTION
CTRL ; - Todays DateCTRL + Shift + T time
MacCTRL ; - Todays DateCMD ; Time
File Options (Adv)Edit Custom Lists
MAC: Excel Preferences
CTRL Y (F4)
CMD Y
CTRL + -
Change Cols
Alt + =
Command Shift T
=randbetween(2,100)
CTRL + CTRL ENTER
CTRL AF11
CTRL 8Outline
Microsoft Word
CTRL NCTRL B BoldCTRL I Italic
CTRL U UnderlineCTRL Space – Reset
CTRL SHFT + > - Increase
CTRL E for Centre
CTRL L for Left
CTRL R for Right
CTRL J for Justify CTRL J for Justify
Shift f3
CONVERT CASE
ALT + SHIFT + D
CTRL 1, 2, 5 (Cmd)CTRL M – CTRL SHIFT + M
Microsoft PowerPoint
Topics Covered
• Health• Nutrition• Exercise
HEALTHnutritionexercise
Next weekBODY BASICS
istockphotofolioshutterstock
Our History
• 2002– Company was incorporated
• 2004– We hired our first associate, Anne Smith
• 2007– Took over the Orchard Road premises
• 2009– Opened Shanghai office
• 2012– 36 staff in two regional offices
32 Employees
2012
Shanghai Office
2007
Orchard Road Office
2005
First Associate
2004
incorporated
2002
VIEW - SLIDE MASTER
32 Employees
2012
Shanghai Office
2007
Orchard Road Office
2005
First Associate
2004
incorporated
2002
first
second
third
Microsoft Outlook
Sending Messages
• CTRL + M to send message from anywhere• Address with short names
Removing Sending History
• Press DELETE to remove names from history
Quick Message Shortcuts
• Three dashes is a graphics line• Use a * to get bullets• CTRL + SPACE resets font• CTRL + > < changes font size• SHIFT F3 to convert case• ALT + SHIFT + D for todays date
Quick Parts
• Store frequently used text or graphics for easy access
Clean up Conversations
• Use Clean up to clear duplicated conversation threads
Search Folders
• Virtual Folders that collectdata from other folders– To and from a contact or group of contacts– Messages containing certain words
Rules
• Add rules to automatically manage emails
• Can run rules on existing emails
Ignore
• Right Click a message to ignore a conversation. All preceding and subsequent conversation will be sent to deleted items
Calendar Tips
• Use CTRL to select non-adjacent days in your calendar