Paperless Productivity: Your Web 2.0

Academic WorkflowMonica D.T. Rysavy, Ed.D.

The Pennsylvania State University

AECT 2013

Today you’re going to learn…

• How easy it is to organize your digital articles using Mendeley Desktop

• How to share content with multiple devices using SkyDrive and Dropbox

• Which apps are great to use for highlighting or annotating your articles, with tips for using each!

What does your current workflow look like?

Before this system

• Files were downloaded on multiple devices

• It was difficult to remember what files were downloaded where

• Highlights and/or annotations were only saved on the device where they were made

• I had to remember which device had not only which files, but which highlighted or annotated files

Original Workflow

Paperless Workflow Step #1Select a Cloud Service

• Decide which cloud service you would like to use to store your files

• Recommendations:

• SkyDrive

• Dropbox

• Important Considerations

• Does the cloud service provide enough storage for free or at a price you are willing to pay?

• Do the apps you want to use sync with the cloud service you’ve selected?

Microsoft SkyDrive

• http://skydrive.live.com

• 7 GB free storage

• Files in Skydrive folder on your PC or Mac sync to the Skydrive cloud

• Access your files from your computer, Skydrive website, or mobile device

• Free apps available for Windows Phone, iOS, and Android devices

Dropbox

• http://www.dropbox.com

• 2 GB free storage

• Files in Dropbox folder on your PC or Mac sync to the Dropbox cloud

• Access your files from your computer, Dropbox website, or mobile device

• Free apps available for Android, iOS, Blackberry, and Kindle Fire devices

Select a Cloud Service

• Sign up for your chosen service on the website

• Download the app or software needed for your desktop or laptop

Paperless Workflow Step #2:Install Citation Software -

Mendeley

• Create an account, download, and install Mendeley on your desktop or laptop

• http://www.mendeley.com

• 2 GB Free Storage (web)

Mendeley Demo

Mendeley Demo:Import research automatically!Tip!

Make sure to click

“Apply”!

Mendeley Demo:Creating Folders

Mendeley Demo:Additional Organization with

SubfoldersTip!

Create folders

that match your

classes or

projects!

Mendeley Demo:Article Details

Mendeley Demo:Copying Citations

Paperless Workflow Step #3:Selecting Apps for your

Mobile Device(s)

• Decide what you want to do with your articles:

• Just read?

• Read and highlight and take notes?

• Read, highlight, take notes, and export notes?

• Functionality needs should drive app selection

Paperless Workflow Step #3:Simple Functionality:

Mendeley App

• Download for free from the App Store for iOS

• Available for iPad and iPhone

iPhone

iPad

Paperless Workflow Step #3:Mendeley App

View the same folder structure as your

Desktop / laptop to easily find files

Paperless Workflow Step #3:Mendeley App

Download only the

articles you need to save

space

Paperless Workflow Step #3:Mendeley App

Add tags to help organize content

& view notes made on your

desktop or laptop

Paperless Workflow Step #3:Mendeley App

Highlight or add notes to specific

lines of text within the article

Paperless Workflow Step #3:Mendeley App + Desktop/Laptop

Once the Mendeley app syncs with it’s cloud service,

you will be able to see your highlights or

notes on your Desktop/laptop

as well

Paperless Workflow Step #3:Advanced Functionality:

iAnnotate App

• Available for iOS (Full Version) and Android (Lite Version)

• Price:

Paperless Workflow Step #3:iAnnotate App

• Connect your Cloud Storage Service by selecting the + sign

Paperless Workflow Step #3:iAnnotate App

• Name your Cloud Service and enter your credentials to log in

• You can add multiple services to iAnnotate (i.e. SkyDrive, Dropbox, etc…)

Paperless Workflow Step #3:iAnnotate App

• Give iAnnotate permission to access your CloudService

Paperless Workflow Step #3:iAnnotate App

• Once your service is connected, select which folders you would like to download files from

Paperless Workflow Step #3:iAnnotate App

Paperless Workflow Step #3:iAnnotate App

Email just the highlighted

text to yourself or to

Notebook software like

Evernote

Paperless Workflow Step #3:iAnnotate App

Once iAnnotate syncs with your cloud

service, you will see the highlights in

your Desktop/Laptop Mendeley

software.

Resource Links

• SkyDrive: http://skydrive.live.com

• Dropbox: http://www.dropbox.com

• Mendeley: http://www.mendeley.com

• Mendeley App: https://itunes.apple.com/us/app/mendeley-reference-manager/id380669300?mt=8

• iAnnotate App: http://www.branchfire.com/iannotate/

Contact Information

Please feel free to contact me for tips or more information!

Monica Rysavy

monica@monicarysavy.com