Office 365 & Google Docs free for non-profit ministries

©2014 Th i rd Co lumn M in i s t r i es

The ForumEngaging Culture for Christ


Free software and services for non-profits

Office 365 and Google Apps


Today’s Discussion Leads

Donald E. Hester

• Third Column Ministries• Cybersecurity Professional• Certified Trainer• Graduate student at Biola

Enrique Lima

• Independent Consultant• Cloud SME• Certified Trainer


Non-profit needs

• All non-profits need productivity software• Word processing, spreadsheets, communications, databases,

etc…

• Most non-profits need basic marketing• Websites, social media integration, etc…

• Most non-profits need collaborative platforms• Websites and communications services

• Most non-profits are cost conscience• More financial resource applied to mission and less to

administrative overhead


The proper use of technology

• Technology should advance your mission• Technology should not be a hindrance to you mission• Key requirements for technology• Reliability• Accessibility• Compatibility• Integrity• Dynamic• Secure• Available


IT Debates (The elephant in the room)• Open sourced verses closed source• The debate, which is better? It depends on the situation• The cost, it depends on TCO, upfront costs verses support

costs

• Microsoft vs. Mac or Microsoft vs. Google• The debate, which is better? It depends on what you want to

accomplish• Availability of line of business applications• Manageability• Both have a place

• Don’t get caught up in the debate.


Cloud, On Prem, Hybrid

• Cloud• Primarily everything (services, apps, and data) in the

cloud• Internet connectivity can be an issue

• On Prem (On-site)• Primarily everything in-house, your business location• Single point of failure, back-up

• Hybrid• Using both cloud and on prem services, apps, and

data• Best of both worlds


Free software and services

• Microsoft and Google offer free office productivity apps for non-profits• Microsoft Office 365• Google Apps


Productivity and more

• Microsoft and Google offer more than free office productivity apps, they offer collaboration, communication, and web services. • Such as• Cloud storage• Online document shares• Service and support• Websites• Additional YouTube features• Ad Grants


Sign-up for Office 365


Google Apps sign-up


Google, enroll in other services


Features

• Features are constantly changing, so these features might change soon


Features: Storage

Google Apps

• Google Drive and Mail • 30 GB per user• 100 GB per user/month

$1.99• 1 TB per user/mouth

$9.99

Office 365

• Email = 50 GB• Personal Storage One

Drive for Business = 1 TB per user• SharePoint = 500 MB per

user


Google Drive


Office 365 Storage


Features

Google Apps

• Single plan• Google Docs• Google Sheets• Google Slides• Google Forms• Google Drawings

Office 365• Different plans• Online versions of Word,

Excel, PowerPoint, Excel forms, OneNote, Lync, SharePoint Designer• Downloadable versions for

$2 or $4.50 /user / month• Plus Outlook, Publisher,

Access, Infopath



Office for Mac


Collaboration Features

• Real time collaboration• Both Google and Microsoft support working on

documents simultaneously• Both allow for chat, audio/video collaboration• Office 365 gives users integrated instant messaging,

audio/video conferencing with whiteboard capabilities combined with real-time presence indicators that make it easy to see when others are online and available.


Security Features

• Both have world class data centers• Office 365 HIPAA compliant• Google Apps need to turn of certain services to obtain

HIPAA compliance• Google Apps no tiered Admin access (all or none),

limited group security• Office 365 tiered admin access, Active Directory

integration, roles based security model


Browser Compatibility

Google Apps• Google Chrome – as

expected• Internet Explorer – some

functionality loss• Mozilla Firefox – spotty,

often need to clear browser’s history and cache• Safari

Office 365

• Google Chrome – as expected• Internet Explorer –

seamless• Mozilla Firefox – works

well• Safari – some issues with

versions before 3


Familiarity

Google Apps

• Proprietary applications• Not as many people are

familiar with them• Training may be needed

for users

Office 365

• Build on the default industry standard office applications• Easy transition• Office has over 1 billion

users worldwide


Fidelity

Google Apps

• Formatting is often unexpectedly altered when users switch between Microsoft Office and Google Apps

Office 365

• Formatting remains consistent when users switch between Microsoft Office and Microsoft Office 365





Is there a winner? Yes and No


Google has some other features


Live Streaming for YouTube


Google Forms vs Excel Forms





Summary

• Both have free software and services for non-profits• Both have productivity applications• Both have websites• Both have collaboration communications• Both have email• Both have cloud storage• Recommendation sign up for both,

• use Office 365 for the apps, mail, storage, and lync • use Google apps for forms, certain websites, etc.


Thank you for participating!

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Next MonthWhat Christians don’t know and Jehovah’s Witnesses do. Coming out of the shadow of the watchtower. Guest Don Nelson28 October 2014 (2 pm 14:00 Pacific)

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