DAVID HUBBARDMRS. CLINE

ENG. 102MAY 5 , 2012

Power Point for the NoviceHow to make a powerful and professional

impact.

Benefits

Why use Power Point “Visual aids help you reach your objectives by

providing emphasis to whatever is being said. Clear pictures multiply the audience's level of understanding of the material presented, and they should be used to reinforce your message, clarify points, and create excitement” (OSHA.gov).

“PowerPoint presentation creates a more persuasive & intimate scenography” (Negroni, par 1).

“Presentations with extraordinary visuals help audiences to understand and comprehend your message.  Comprehension leads to connection…which leads to success” (Learner, par 1).

Professional Personal

College Classes Demonstrate knowledge in an

area College Portfolio College Applications

Career Professional Development Introduce a new

product/service Instructional manual Sell services/products Reference page

Electronic Scrapbooking Diary/ Journal Personal Narrative Cook Book Baby Book Karaoke Family History/Family Tree Emergency Contacts Info./

Direction for care Greeting Cards Planning Vacations Resume/vita Comic book/story

Applications

Getting Started

Step 1- Setting Up Open Microsoft Power Point 2010 Save Select “Design Tab” (at top)

Slide 1 will appear on the screen. This is your introduction slide. Enter your title and any additional information (name, date, etc.).

Chose a design that appeals to your audience. Click to select.

Your design options

Slides

Step 2- Adding a slide Select Home Tab (at top)

Click the image of a slide on the “New Slide” button to get an identical slide.

Click the words “New Slide” with an arrow to get a drop down menu of alternative slide designs.

Input text To change font, color or size of text use the “Font” box

(similar to Microsoft Word). Text will shrink to fit in most slide designs.

Outline Most designs will have a built in bullet outline that helps to

create a more organized and fluid look. This may be turned off, by selecting the bullet icon in the Home Tab.

Images

Step 3- Images Insert Clip Art

Select “Insert Tab” (at top) Select “Clip Art Icon” (at top)

• A search engine will appear to the right of the screen.• Enter a word or a phrase (Ex: Cat or black cat).• Images will appear, click the image that appeals to you.• Image will appear in the center of the slide.

To Rotate the Image Select the image

At the top of the image a green circle will appear.

Put cursor on green circle.

Left click, hold, and move the image left to right, by moving mouse left to right.

To Move the Image Select the image

Left click the image and hold, drag and drop it.

To resize the Image Select the image, a

box will appear around the image. Left click and hold one

of the squares that outlines the image.

Move your mouse in the direction that correlates to the size you wan to adjust the image (outward to increase or inward to decrease).

Step 2- Images (continues) Insert a Photo

Select “Insert Tab” (at top) Select “Picture Icon”

• Your personal picture library will openSelect a photoPhoto will automatically fit the entire slide.Adjust image as you would clip art (see previous slide)Change font color as needed, so text is visible.

Step 2- Images (continued) Graph

Select Insert Tab Select “Chart” icon

• A variety of graphs/charts will be displayed, select the one that most closely fits your data.

• An excel spreadsheet will open, this will allow you to enter data thus adjusting your graph/chart.

• You may change the color of your chart by selecting a design in the “Chart Tools,” which will automatically appear when working with a chart.

• You can change the layout of the graph/chart using the “Chart Layout” option (at top).

012345

Step 2- Images (continued) To add flair to an image or photo

Click on image or photo already inserted into a slide. “Picture Tools” will appear under the format tab.

Use the “Color” icon to change the color of the entire image (see above clip art).

The “Artistic Effects” icon allows for a wide variety of dramatic alterations.

The send the image behind the text, select the “Send Backwards” icon.

To create a border use the “Picture Style” icon.

Transitions

Step 3- Transitions Select Transition Tab (at top)

To create movement from one slide to the next. Select introduction slide (1st slide), it will become highlighted on left column. Select desired transition.

• Change time of transition by using “Duration Timer” in upper right hand corner.

• Repeat for all following slides or hit “Apply to All” icon in upper right corner.

Animation

Step 3- Animations Create movement in words or images.

Select the Animation Tab (top). Select the image or highlight the text you wish to have

animation. Chose an animation that appeals to you and select it.

• Additional “Effect Options” (if available) will be shown next to animation icons.

Select the “Preview” icon to view animations on current slide.

Viewing

Step 4- To View Select Slide Show Tab (at top)

To view your slides at any time, select the “From Beginning” icon.

At this stage you will have to use the arrow keys to go from one slide to the next.

To have automatic transitions, select the “Record Slide Show” and hit Start recording. Your first slide will appear with a time at the top left.

Leave the slide on the screen for as long as you want it to be shown in the power point. Then go to next slide and repeat. For slides with more information you may want to have a longer time.

Once done, all slides will appear with time on screen at bottom of each.

Hints:Save frequently.

Don’t be afraid to make mistakes, you have an undo button in the top left corner (next to save).

Power Points has many features, play around …have fun.

There is a learning curve, but don’t fret it gets easier.

There is more than one way to skin a cat, meaning many tasks can be accomplished in multiple ways.

L E R N E R , K E V I N . “ T H E VA L U E O F E X T R A O R D I N A R Y V I S U A L S I N

P R E S E N TAT I O N S / ” T H E P R E S E N TAT I O N T E A M . W E B . 5 M AY 2 0 1 2 .

< H T T P : / / W W W. P R E S E N TAT I O N T E A M . C O M / P R E S E N TAT I O N - T I P S /P O W E R P O I N T- T I P S / T H E - VA L U E - O F - E X T R A O R D I N A R Y- V I S U A L S - I N -P R E S E N TAT I O N S >

N E G R O N I , G A R C I A , E T A L . " H A N D O U T, P O W E R P O I N T A N D A C A D E M I C

E T H O S : O N E P I T E X T S I N S C I E N T I F I C C O M M U N I C A T I O N . " R E V I S TA I N T E R N A C I O N A L D E L I N G U I S T I C A I B E R O A M E R I C A N A 6 . 2 ( 2 0 0 8 ) : 3 3 - 4 9 . L I N G U I S T I C S A N D L A N G U A G E B E H A V I O R A B S T R A C T S ( L L B A ) . W E B . 5 M AY 2 0 1 2 .

P O W E R P O I N T. M I C R O S O F T. 2 0 1 0 E D .

U N I T E D S TAT E S . D E P T. O F L A B O R . “ P R E S E N T I N G E F F E C T I V E P R E S E N TAT I O N S W I T H V I S U A L A I D S . ” O H S A . G O V. U S . D E P T. O F O C C U PAT I O N A L H E A LT H A N D S A F E T Y A D M I N I S T R AT I O N . W E B . 5 M AY 2 0 1 2 .

< H T T P : / / W W W. O S H A . G O V / D O C / O U T R E A C H T R A I N I N G / H T M L F I L E S / T R A I N TE C . H T M L >

Works Cited