SAP ECC 6.0 FINANCIALS/CONTROLLING NEW GENERAL LEDGER CONFIGURATION STEP-BY-STEP Prepared By: Ms.Pramila Nagaraj First Class MBA Finance Graduate (2009-10) Global Academy of Technology, Bangalore (VTU- Belgaum) Trained up in SAP FICO @ SAPTAC Bangalore (FRESHER)

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SAP ECC 6.0 FICO: New GL Configuration Steps 1. Define Field Status Variants Use In this activity you create a field status variant with the corresponding field status groups

IMG Menu Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Ledgers > Fields > Define Field Status Variants

2. Assign Company Code to Field Status Variants Use

In this activity you assign the company code to the field status variant.

IMG Menu Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Ledgers > Fields > Assign Company Code to Field Status Variants

3. Define Currencies of Leading Ledger Use In this IMG activity, you specify the currencies to be applied in the leading ledger. You can make the following settings for each company code: The local currency (as company code currency) is specified in the company code settings. You can define one or two additional local currencies that you store per company code parallel to the first local currency.

IMG Menu Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Ledgers > Ledger > Define Currencies of Leading Ledger

4. Assign scenarios and customer fields to ledgers Use In this activity, you assign the following to your ledgers: Scenarios: determines what fields in a ledger are updated when it receives posting from

other application components.

Custom Fields: you can add custom fields (that you have already defined) to the ledger. Versions: this enables you to make general version settings for the ledger that depend on

the fiscal year. In the versions, you specify whether actual data is recorded, whether manual planning is

allowed, and whether planning integration with Controlling is activated.

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IMG Menu Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Ledgers > Ledger > Assign scenarios and customer fields to ledgers

Scenario for General Ledger Accounting

Long Text

FIN_PCA Profit Centre Update

FIN_SEGM Segmentation

5. Assign Posting PeriodsVariants to Company Code Use In this activity, you make the specification that is necessary to be able to work in several company codes with the same variant for open posting periods.

IMG Menu Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Ledgers > Fiscal Year and Posting Periods > Posting Periods > Assign Variants to Company Code

6. Define Accounting Principles Use In this activity, you define your accounting principles. Then you can assign the desired ledger group to the accounting principles. For performance reasons, you can combine several different accounting principles in one entry; for example, you create one accounting principle for IAS/US-GAAP.

IMG Menu Financial Accounting (New) > Financial Accounting Global Settings (New) > Ledgers > Parallel Accounting > Define Accounting Principles

Accounting Principles Name

HGB Local GAAP Germany

7. Assign Accounting Principle to Ledger Groups Use In this IMG activity, you assign the desired ledger group to your accounting principles.

IMG Menu Financial Accounting(New) > Financial Accounting Global Settings (New) > Ledgers > Parallel Accounting > Assign Accounting Principle to Ledger Groups

Accounting Principles Target Ledger Group

HGB 0L

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8. Assign Variants for Real-Time Integration to Company Codes Use In this IMG activity, you assign the variants to one or more company codes in which you have combined customizing settings for the real-time integration of Controlling with Financial Accounting. If you assign no variant to a company code, no real-time integration is activated for that company code.

IMG Menu Financial Accounting(New) > Financial Accounting Global Settings (New) > Ledgers > Real-Time Integration of Controlling with Financial Accounting > Assign Variants for Real-Time Integration to Company Codes

9. Define Foreign VAT Registration Numbers Use In this activity, you define the VAT registration number which you received in another EC member state for every company code which has its headquarter in an EC country and maintains business transactions with other EC member states.

IMG Menu Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Global Parameters for Company Code > Tax > VAT Registration Numbers (VAT Reg. No.) > Define Foreign VAT Registration Numbers

10. Define Document Number Ranges for Entry View Use Only one document number interval can be defined for each document type in a company code. The document number intervals in a company code must not overlap. In this activity you define the number ranges which are to be used for the document types.

IMG Menu Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Document > Document Number Ranges > Documents in Entry View > Define Document Number Ranges for Entry View

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11. Define Document Number Ranges for General Ledger View Use Only one document number interval can be defined for each document type in a company code.The document number intervals in a company code must not overlap. In this activity you define the number ranges which are to be used for the document types.

IMG Menu Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Document > Document Number Ranges > Documents in General Ledger View > Define Document Number Ranges for General Ledger View

12. Define Document Types for Entry View Use In this IMG activity, you have to define for your leading ledger the document types for the documents. You do this in the entry view and assign at the same time a number range interval to the document types.

IMG Menu Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Document > Document Types > Define Document Types for Entry View

13. Change Message Control for Document Processing Use In this activity, you can configure the appearance of system messages according to requirements.

IMG Menu Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Document > Default Values > Change Message Control for Document Processing

Work Area Message Online Batch Input

F5 671 W W

F2 145 I I

F2 144 I I

14. Classify Document Types for Document Splitting Use Every business transaction that is entered is analyzed during the document splitting process. In this process, the system determines which splitting rule is applied to the document. In order that the system can determine the splitting rule, you have to assign a business transaction variant to each document type.

To ensure that a splitting rule is used appropriately, the relevant documents have to meet certain requirements. These requirements relate in particular to certain

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item categories that either must or must not be available. This information is specified for each business transaction variant and is checked against the current document during posting. If the document does not meet these requirements, the system rejects the posting.

IMG Menu Financial Accounting (NEW) > General Ledger Accounting (New) > Business Transactions > Document Splitting > Classify Document Types for Document Splitting

Document Type Transaction Type Variant

DV 0200 0001

KZ 0000 0001

15. Define Document Splitting Characteristics for General Ledger Accounting Use In this step, you specify an input tax indicator per company code. Then the system uses this indicator when you post acquisitions that are not subject to tax.

IMG Menu Financial Accounting (NEW) > General ledger accounting (NEW) > Business transactions > Document splitting > Define Document Splitting Characteristics for General Ledger Accounting

Field Zero Balance Partner Field Mandatory

SEGMENT Segment √ PSEGMENT Partner Segment

√

16. Define Document Splitting Characteristics for Controlling Use In this IMG activity, you specify which additional characteristics you intend to apply for document splitting. The additional characteristics are not relevant for General Ledger Accounting. Instead, they are relevant for other application components (such as subcomponents in CO) that use documents transferred from General Ledger Accounting.

IMG Menu Financial Accounting (NEW) > General ledger accounting (NEW) > Business transactions > Document splitting > Define Document Splitting Characteristics for Controlling

Field

AUFNR Order

KOSTL Cost Center

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17. Activate Document Splitting Use In this IMG activity, you have to activate document splitting. The splitting method used is the SAP standard one, which contains the splitting rules for the different business transactions. If this splitting method does not meet your requirements, you can first define and then select your own method in Customizing for document splitting. You can do this choosing Extended Document Splitting > Assign Splitting method. The activation then applies for the entire client. You can explicitly exclude individual company codes from document splitting. This means, however, that you are then no longer able to create any cross-company-code transactions containing company codes that have divergent settings for document splitting.

IMG Menu Financial Accounting (NEW) > General ledger accounting (NEW) > Business transactions > Document splitting > Activate Document Splitting

Field name User action and values

Document Splitting √

Inheritance √

Standard A/CAssgnmnt

√

Constant ZBP01

18. Define Tolerance Groups for G/L Accounting Use When G/L accounts are cleared, tolerance groups are used to define limits which differences are accepted and posted automatically to predefined accounts. The groups which are defined here are assigned in the G/L account master record.

IMG Menu Financial Accounting(NEW) > General Ledger Accounting (NEW) > Business Transactions > Open Item Clearing > Clearing Differences > Define Tolerance Groups for G/L Accounting

19. Define Posting Key for Incoming Invoices/Credit Memos Use When you enter incoming invoices and credit memos, the posting keys for the open items and G/L account items are generated automatically by the system. You cannot change these keys when entering invoices and credit memos.

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IMG Menu Financial Accounting (NEW) > Accounts Receivable/Accounts Payable > Business Transactions > Incoming Invoices/Credit Memos > Incoming Invoices/Credit Memo – Enjoy > Define Posting Key for Incoming Invoices/Credit Memos

Make the following entries for transaction EGX (Vendor item with special G/L indicator):

Post. Key Debit Posting Key Credit

29 39

20. Set country-specific check Use For all countries, which maintain business relationships with your company, you have to include rules for checking the following data.

IMG Menu SAP Net Weaver > General Settings > Set Countries > Set country-specific check

Country Bank Key Length of Bank Key

Checking rule (VAT registration no.)

Other Data

FR 4 11 3 X

US 4 11 3 X

21. Create Dummy Profit Center Use The dummy profit center receives postings concerning objects for which no profit center assignment exists. This ensures that your data will be complete in Profit Center Accounting. To create the master record for the dummy profit center use this special transaction. To change or display it, use the normal profit center maintenance functions. The name of the dummy profit center is displayed in the controlling area settings for Profit Center Accounting. Choose the function Extras > Set controlling area first to make sure that the correct controlling area is set.

Transaction Code

KE59

IMG Menu Financial Accounting (NEW) > General Ledger Accounting (NEW) > Master Data > Profit Center > Create Dummy Profit Center