SAP Master Data Workshop 2013 - Master Data Governance customer case

SAP MDG? It is so obvious!

About implementing SAP MDG

Maarten van Breemen

2 Copyright © Capgemini 2013. All Rights Reserved

Group Presentation | May 2013

SAP MDG Client Case

1. Trends that make MDG obvious

2. Why MDG came in scope for this client

3. Why Capgemini advised MDG

4. Implementation of MDG

5. Implementation results

6. Important notes for implementation

7. Capgemini and MDG

8. Q&A



Trends that make MDG obvious

Good quality of increasing amount of master data is seen as a key asset that drives profitability

Increase process effectiveness and speed

Assure Data is Compliant with regulations

Ability to use data for business decisions

Global SAP System consolidations (cloud hosting) or just more systems involved for Master Data

Increasing data maintenance costs

What made you join this MDG workshop?



Why MDG came in scope for the client

Client introduction

Global producer of food and agricultural products

Has done quite some acquisitions

Acts in the field of many product related regulations

Data management is being consolidated into 1 global SAP system

Problems identified with their master data management

Corporate Audit has indicated issue of lack of governance

• Risk to negatively impact business processes

• Risk of not adhering to data standards and regulations

• Inefficiency in master data management process (costs)

Actual incidents in production made the issue very clear!



Why Capgemini advised MDG

With SAP MDG the customer supports their new master data processes and governance model

Implementation of SAP MDG will be done with a short lead time

SAP MDG is the foundation layer for the SAP ERP transactional layer

Supporting new centralized data management processes

Best practice MDM processes can be easily configured

Web based configurable user interface to allow intuitive use

SAP ERP data models and business rules are reused

Especially when SAP ERP is in use the benefits are clear !



Implementation approach

Start small with 1 data domain for few departments

Have a fixed integral team with technical and functional domain experts

Broad SAP knowledge at solution architecture level is paramount

Have SAP Basis involved early to ensure a smooth technical configuration

A quick multi domain ramp-up is possible with a cascaded planning



Pilot Implementation architecture

ECC instance 1 (MDG)

MDG Application

Staging Area

Active Area

MARA

MAKT MARM MEAN

ECC instance 2 (ERP)

MARA

MAKT MARM MEAN

ALE/data replication

Staging of master data

Business rule/reference data integration

Release of master data

Customizing



Pilot Implementation plan

Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Week 9 Week 10 Week 11

Inventory transports/changes

Gather requirements for workflows

Write RICEF

Write blueprint

Create workflows (6x)

Create user interfaces (30x)

Configure rules (BRF+)

Configure MDG system

Configure System landscape, including transports

Setup ALE for material master data

Map global material master data attributes

Setup ALE for classification

Setup initial load

Setup data model

Transports to MDG

Write training material

Prepare training (train the trainer)

Train trainer

Setup authorizations in both instances

Prepare transports

Transport

Load meta & master data

Go-live

Handover to maintenance

Post Go-Live support

Blueprint

Implement

Deploy



Client implementation results

Requesters : 20 Approvers : 10 (BPO) Requests per month: 1900 Initial data load: 20000 materials in first phase

Implementation done within time & budget including

additional scope Supports new governance for global Material master

data to mitigate data quality and integrity risks Solution integrated to existing global SAP backend

system Extended email notifications upon approval to

dynamically determined user groups via BRF+ decision table

Communication

Change Impacts (fit gap and UAT

Support of business convergence

Training strategy

Volume Geographical scope

Process

MDG implemented

1 central MDG system

1 SAP global system, additional systems on roadmap

UI form depends on material type selected at request creation

Change request is processed in a 2 step workflow before creation of the data in SAP backend

Initiate Validate Review Replicate



Important notes when implementing MDG

Business wise

MDG solution can only be effective if the business has aligned on data, process and governance model

Think about phased roll-out strategy: will MDG govern data management for all at once?

Validate the MDG configurations with key users as soon as possible

Technical wise

Think good about initial architecture to be ready for future growth of your organization

Clarify what MDG should re-use from existing ERP setups and how this is best done.



Capgemini and MDG

Capgemini is in the forefront of SAP MDG Developments

• 20+ experienced MDM Consultants trained on SAP MDG in the Netherlands and many more globally.

• First projects for MDG domains are in implementation phase

We have a long and proven track record in SAP consultancy, implementation, maintenance and support services

Capgemini has extensive experience in Master Data Management programs in all different aspects, ranging from strategic advise, improvement and implementation of governance processes to operational and IT implementation and support



Q&A

What are your questions?

Technology

SAP Master Data Workshop 2013 - Master Data Governance customer case