- 1. 2013TALLY.ERP 9 VOLUME I BY RITESH KHETAN KHETAN INSTITUTE
OF COMPUTER EDUCATION AND TALLY ACADEMYRITESH KHETAN KIET- A-5/3,
SECTOR-1, SHANKAR NAGAR, RAIPUR MOB- 8349 333 666 10-Jun-13 ow
2. TALLY.ERP 9 VOLUME I- BY RITESH KHETANContents COMPANY
INFO........................................................................................................................................7
COMPANY FEATURES
.............................................................................................................................9
GATEWAY OF TALLY
............................................................................................................................14
ACCOUNTS
INFO....................................................................................................................................15
ACCOUNTING MASTERS
......................................................................................................................15
Groups
............................................................................................................................15
Ledgers
..........................................................................................................................25
Voucher Types
..............................................................................................................29
INVENTORY
MASTERS..........................................................................................................................32
Stock
Groups...................................................................................................................32
Stock Category
...............................................................................................................33
Unit of Measurement
......................................................................................................33
Godowns
..........................................................................................................................34
Stock Items
.....................................................................................................................35
Practical Session
...........................................................................................................362
| KHETAN I N S T I T U T E O F C O M P U T E R E D U C A T I O N
& T A L L Y A C A D E M Y - 8 3 4 9 3 3 3 6 6 6 3. TALLY.ERP 9
VOLUME I- BY RITESH KHETANWelcome to the world of Tally. The most
using accounting software 1. HISTORY OF TALLY Tally Solutions Pvt
Ltd . , , 100 . , , . . 1986 . Accounting Software . user freindly
. . . , , , , , . / versions 4.5 - M. S. DOS . - 5.0 - 4.5 version
. windows . inventory . , , inventory , , . 5 4 - 5.0 . Import of
Data Facility . 6.3: ODBC ( ) . - , . 7.2 : - , TDS TCS Service Tax
. 8.1: . . 9.0 - 8.1 . 13 ( ) . Payroll . t . ERP (Enterprise
Resource Planning ) . Multiuser version , Tally .Net ID internet .
upgrade . , A 3 | KHETAN I N S T I T U T E O F C O M P U T E R E D
U C A T I O N & T A L L Y A C A D E M Y - 8 3 4 9 3 3 3 6 6 6
4. TALLY.ERP 9 VOLUME I- BY RITESH KHETANGETTING FUNCTIONAL WITH
TALLY.ERP 9 Download Tally in Your Computer install , download :
www.tallysolutions.com> Downloads> Download Centre>[ 32
Bit] - Tally.ERP 9 LITE Installer Or
http://experts.tallysolutions.com/tallyweb/modules/operation/extranet/CXERPDownloadViewMgr.phpJust
click on the link and then on first option-[32 Bit] - Tally ERP 9
LITE Installer- 27.4MB . Tally.ERP 9 Folder save . icon desktop
create . IIcon c click screen : -4 | KHETAN I N S T I T U T E O F C
O M P U T E R E D U C A T I O N & T A L L Y A C A D E M Y - 8 3
4 9 3 3 3 6 6 6 5. TALLY.ERP 9 VOLUME I- BY RITESH KHETAN Startup
Screen - Licensed Tally ERP use screen . Educational Tally,
Tally.Net user, First time after installation etc . the regular
screen (Gateway of Tally GOT) .Activate License- valid license .
valid tally license Key (given in pack provided by tally) .
installation feed valid E-mail Id . offline installation
.Re-activate license- activate . Configure existing license-
configure license installation problem Login as Remote Tally.Net
User - Remote computer login . Work in educational Mode- Education
restrictions commercial use . 1 , 2 31 . Quit- . (Tip: Letter in
Red works as shortcut to direct reach at option related or use the
same with ALT to go in directly if single straw below and Ctrl if
double straw below)5 | KHETAN I N S T I T U T E O F C O M P U T E R
E D U C A T I O N & T A L L Y A C A D E M Y - 8 3 4 9 3 3 3 6 6
6 6. TALLY.ERP 9 VOLUME I- BY RITESH KHETAN Install option use
Tally Open : Start (on Desktop) > Programs > Tally.ERP 9 >
Tally.ERP 9 icon Or Double Click on Tally.ERP 9 Icons on Desktop
Title Bar Button ToolbarTask Bar : Horizontal Button BarGateway of
TallyInfo panelCloseCalculatorButtonTime & Date Gateway of
Tally (GOT) . Select Company: Create Company: Company Backup: -
Data backup Restore: -Data Restore 6 | KHETAN I N S T I T U T E O F
C O M P U T E R E D U C A T I O N & T A L L Y A C A D E M Y - 8
3 4 9 3 3 3 6 6 6 7. TALLY.ERP 9 VOLUME I- BY RITESH KHETANCOMPANY
INFO By using this option you can Create A New Company To use: -
GOT > Alt + F3: Company Info > Create Company Practical
Session Create a company with following details:-Organization Name:
AMRI Electronics Address: A-6/8, Sector-48, Sharda Nagar, Khanpura
State- Sikkim, Pin Code- 11111111, Mobile No- 77777 77777, Tel:
1111-111111 E-mail Id- [email protected] Enable auto back
up- Yes, Maintain- Accounts Only Books beginning from- 17.05.13,
Financial year from: 01.04.13 Rest details- As per your
convenience7 | KHETAN I N S T I T U T E O F C O M P U T E R E D U C
A T I O N & T A L L Y A C A D E M Y - 8 3 4 9 3 3 3 6 6 6 8.
TALLY.ERP 9 VOLUME I- BY RITESH KHETAN Some Important tips for
filling of Company Creation form:Maintain- - first- Accounts only-
. Option . - restaurants, , Accounts with inventory- / accounts
.Option . - , . Financial Year from- financial year/ accounts (i.e.
-01.04.11 for FY-2011-12) Books beginning from- Inter Press Ctrl +
A create . Remember that Tally Vault and User passwords are non
recoverable. So, be careful and note it somewhere as it cannot be
retrieved. Practical Session: Create a company having following
details: Name- Arjun Traders Address: Shop no-603/604, Alka market,
Sahid marg, Raipur, Chhattisgarh, Pin- 492001 Tel: 0771-2430041,
Mob- 9771525665 Email- [email protected] The organization
was inaugurated on 02.05.2013Select Company: . To Select a Company-
Gateway of Tally > Alt+ F3: Company Info > Select Company
(from list) double click arrow click 8 | KHETAN I N S T I T U T E O
F C O M P U T E R E D U C A T I O N & T A L L Y A C A D E M Y -
8 3 4 9 3 3 3 6 6 6 9. TALLY.ERP 9 VOLUME I- BY RITESH KHETAN Alter
Company: company detail change . To Alter a Company- Gateway of
Tally > Alt+ F3: Company Info > Alter Select the company from
list which you wanna alter company creation/ alteration form .
details change/add . Alteration save . Shut Company: active company
close . To Shut a Company- Gateway of Tally > Alt+ F3: Company
Info > Shut Company Or Gateway of Tally > Alt+F1 Delete
Company: Company delete . To Delete a Company- Gateway of Tally
> Alt+ F3: Company Info > Alter > Alt +DF11: COMPANY
FEATURES Company Features additional options . tally . Tally F11
Press It is divided into 5 major categories: F1: Accounting
FeaturesF2: Inventory FeaturesF3: Statutory & TaxationTally.Net
FeaturesF6: Add- On Features9 | KHETAN I N S T I T U T E O F C O M
P U T E R E D U C A T I O N & T A L L Y A C A D E M Y - 8 3 4 9
3 3 3 6 6 6 10. TALLY.ERP 9 VOLUME I- BY RITESH KHETAN F1:
Accounting features features accounting transactions and reportsI.
. Accounting features 6 sections : General Outstanding Management
Cost/ Profit Centers Management Invoicing Budgets/ Scenario
ManagementOther FeaturesGateway to Tally > F11: Features >
Accounting Features/F1. The screen is shown as below: options
select enter press . Options detailed knowledge use .F2: Inventory
Features: features Inventory transactions and reports II. .
Inventory features 7 sections : General Storage &
Classification Order Processing Invoicing Purchase Management Sales
ManagementAdditional Inventory Vouchers10 | KHETAN I N S T I T U T
E O F C O M P U T E R E D U C A T I O N & T A L L Y A C A D E M
Y - 8 3 4 9 3 3 3 6 6 6 11. TALLY.ERP 9 VOLUME I- BY RITESH KHETAN
Gateway to Tally > F11: Features > Inventory Features/F2. The
screen is shown as below: options select enter press . Options
detailed knowledge use .The F2: Inventory Features menu will be
available only when Accounts with Inventory option is selected in
company creation form (company masters)F3: Statutory &
Taxation: Statutory & Taxation configuration . contury
specificIII. company creation selct country . statutory options
country India select . Options here in : Excise Value Added
Tax(VAT) Service Tax Tax Deducted at Source (TDS) Tax Collected at
Source (TCS)PayrollIncome TaxGateway to Tally > F11: Features
> Statutory/F3. The screen is shown as below11 | KHETAN I N S T
I T U T E O F C O M P U T E R E D U C A T I O N & T A L L Y A C
A D E M Y - 8 3 4 9 3 3 3 6 6 6 12. TALLY.ERP 9 VOLUME I- BY RITESH
KHETANStatutory features Payroll options F1:Accounting Features
Maintain Payroll enable . Excise options Company Masters Accounts
with Inventory enable IV.F4: Tally.Net Features: Connection
Details, Remote Access, SMS Access etc optionns Tally.Net features
use . Gateway to Tally > F11: Features > Tally.Net Features/
F4 Tally.Net options Company Masters Use Security Control enable
V.F6: Add-Ons: addtional softwares . other companies tally support
additonal features 12 | KHETAN I N S T I T U T E O F C O M P U T E
R E D U C A T I O N & T A L L Y A C A D E M Y - 8 3 4 9 3 3 3 6
6 6 13. TALLY.ERP 9 VOLUME I- BY RITESH KHETANF12: Configuration
Tally.ERP 9 F12: Configuration Accounting, Inventory, Payroll,
E-mailing, Date, Printing, TDL, Numeric symbol, Voucher entry
options availabble . User- definabble Gateway of Tally > F12
access Tally press configuration options . options entries . The
general screen of Configuration when pressed at Gateway of
Tally:The main difference between F11: Features and F12:
Configuration is. That configuration effects only the company for
which it is used. While features affect all companies.Practical
Session: Create a company Complete Infra Care Solutions Pvt.ltd.
Rest details as per you Practice the following with the company 1.
Select the company from list 2. Alter the details and change name-
Complete Info care Pvt. Ltd. 3. Shut the Company 4. Delete the
Company13 | KHETAN I N S T I T U T E O F C O M P U T E R E D U C A
T I O N & T A L L Y A C A D E M Y - 8 3 4 9 3 3 3 6 6 6 14.
TALLY.ERP 9 VOLUME I- BY RITESH KHETANGATEWAY OF TALLY Alt + F2:
PeriodButton BarF2: DateList of opened companiesCtrl+ N:
CalculatorDate & Time Gateway of Tally (GOT) . , , , . . . F3:
Company Info: (Alt+F3): . - Alteration, Security Control, Shut
company F11: Features: To open feature screen. F12: Configure: To
Open Company configuration screen. F2: To change current date Alt+
F2: To Change current period14 | KHETAN I N S T I T U T E O F C O M
P U T E R E D U C A T I O N & T A L L Y A C A D E M Y - 8 3 4 9
3 3 3 6 6 6 15. TALLY.ERP 9 VOLUME I- BY RITESH KHETANMASTERS
/Masters Ledgers,
groups,Stockitem,StockGroup,Godowns,UnitofMeasurement, Vouchers
Create, Display .ACCOUNTS INFO Groups, Ledgers & Vouchers ,
GROUPS Group accounting nature ledger . Tally Ledgers . Ledgers .
.. 28 Pre- defined groups . 15 main groups 13 sub groups Sl.
No.Primary GroupsSub Groups1Branch / DivisionsBank OD A/c or Bank
OCC A/c2Capital AccountsBank Accounts3Current AssetsCash in
hand4Current LiabilitiesDeposits (Assets)5Direct IncomesDuties
& Taxes6Direct ExpensesLoan & Advances (Assets)7Fixed
AssetsProvisions8Indirect Expenses9Indirect IncomesReserves and
Surplus or Retained Earnings Secured Loans10InvestmentsStock in
hand11Loans ( Liabilities)Sundry Creditors12 13Misc. Expenses
Sundry Debtors (ASSETS) Purchase Accounts Unsecured Loans14Sales
Accounts15Suspense A/c15 | KHETAN I N S T I T U T E O F C O M P U T
E R E D U C A T I O N & T A L L Y A C A D E M Y - 8 3 4 9 3 3 3
6 6 6 16. TALLY.ERP 9 VOLUME I- BY RITESH KHETAN Groups
classification revenue nature Profit and Loss Account effect
capital nature Balance Sheet . Reserved Groups : -Non Revenue
(Group Displayed and effect in Balance Sheet):Capital Account: -
company Capital and Reserves Share Capital, Partners' Capital A/c,
and Proprietors Capital Account Capital Accounts . Balance Sheet
(B/S) left side Reserves and Surplus [Retained Earnings]:- Capital
Reserve, General Reserve, and Reserve for Depreciation ledgers .
Last FY forwarded income Reserves and Surplus under . Balance Sheet
(B/S) Capital Account Current Liabilities: - liability related
accounts under create like Outstanding, payable, Advance,
Liabilities, Statutory Liabilities and other minor liabilities.
Current Liabilities Sub-groups - Duties and Taxes, Provisions and
Sundry Creditors. Balance Sheet .Duties and Taxes: -Duties and
Taxes tax accounts . VAT, Excise, Sales and other trade taxes and
the total liability. indirect expenses or purchase account (as per
accounting policy) .. Provisions: -Accounts like Provision for
Taxation, Provision for Depreciation Provisions .Sundry Creditors:
- . / suppliers . Loans (Liability): -Loans company , typically
long-terms loans Balance Sheet . Sub-groups - Bank OD a/c, Bank OCC
A/c, secured loans & unsecured loans. Bank OD Accounts [Bank
OCC Accounts]: -Tally Bank Accounts -Bank Overdraft accounts and
Bank over Cash Credit Accounts. loan accounts . Secured Loans: -
(Term loans) / , security against security . -Debentures, Term
Loans, and so on. Ex- gold loans, loans against property etc.
Unsecured Loans: -Loans security against . Example: Loans
fromDirectors/partners or outside parties.16 | KHETAN I N S T I T U
T E O F C O M P U T E R E D U C A T I O N & T A L L Y A C A D E
M Y - 8 3 4 9 3 3 3 6 6 6 17. TALLY.ERP 9 VOLUME I- BY RITESH
KHETAN Branch/Divisions: - company branches, divisions, affiliates,
sister concerns, subsidiaries and so on ledger accounts maintain
Tally Sales and Purchase transactions . , accounts books of
accounts . . branch/division , . Tally . Suspense Account: -Modern
accounting corporation nature track Suspense Ledger use . Traveling
Advance detail Travelling Allowance bill bank source parties or
bank account verification . companies accounts suspense account .
Fixed Assets: - car, building, furniture under group Current
Assets:-Current Assets assets fixed assets . -Closing stock,
Deposit (Assets), Loans & Advances (Assets), Sundry Debtors,
Cash-in hand, Stock in hand, Bank a/c . B/s -left side
independently. Words having suffix with Prepaid suffix as
Receivbale generally have nature of Current assets. Closing Stock:
end of the period as on date stock balance amount sub-group ,
Current assets . Deposits (Asset): -Deposits Fixed Deposits,
Security Deposits companydepartment party, supplier ( , )
governmentLoans & Advances (Asset): - company non-trading
nature (example: advance against salaries) loans/oradvances .
Supplier advances account group . Sundry Debtors: - . Ex: - Ram
A/c, Shyam A/c etc. Cash-in hand: - Tally group Cash A/c
automatically create . , Cash A/c Like- Petty cash etc. Effect-
under Current Assets.Stock-in-hand: - stock accounts -Raw
Materials, Work-in-Progress and Finished Goods. Balance control
depend Integrated Account-cum-Inventory . : Integrated
Accounts-cum-Inventory option Balance Sheet and Profit & Loss
Account . Yes set stock/inventory value inventory records means
actual closing balance directly change . Inventory records
transactions Balance Sheet Closing Stock value actual inventory
books figures Non-integrated Accounts-cum-Inventory Integrated
Account-cum-Inventory option No set closing stock inventory
booksfigures manually entered balances pick. accounts inventory
separately maintain .Bank Accounts: - bank account current account,
savings account, short term deposit accounts group .. Ex- HDFC
Bank, UCO bank etc17 | KHETAN I N S T I T U T E O F C O M P U T E R
E D U C A T I O N & T A L L Y A C A D E M Y - 8 3 4 9 3 3 3 6 6
6 18. TALLY.ERP 9 VOLUME I- BY RITESH KHETAN Investments: -
Investment accounts Investment in Shares, Bonds, Govt. securities,
long term Bank deposit accounts . . Miscellaneous Expenses (Asset):
- group use Indian Companies Act 1956 Schedule VI legal disclosure
requirements incorporation ( ) pre-operative expenses ( ) . write
off written off . Revenue (Group displayed and effect Profit and
Loss account) Sales Account: - sales accounts abs . tax returns .
Examples: o Domestic Sales o Export Sales Domestic Sales ledgers :
o Sales (10%) o Sales (5%) o Sales (exempt) Sales Returns net sales
after returns figure Note: Customer accounts group Purchase
Account: - sales accounts , Direct Income [Income Direct]: -
Non-trade income account Gross Profit . : Discount received on
purchase etc. trade income Sales Accounts under . Indirect Income
[Income Indirect]: - non-sale income . (company ) : Rent Received
,Interest Received Direct Expenses [Expenses Direct]: -
manufacturing direct trading expenses account company Gross Profit
Example- Wages and salary, Godown rent, freight (Inward) .Indirect
Expenses [Expenses Indirect]: - administrative, selling or
non-direct expenses. bank charges, depreciation, salary, freight
(outward), office rent .Common and Possible Errors in Grouping and
Account Classification Debtor/Creditor classification Parties
groups ( sub-groups under): Sundry Debtors/ Sundry Creditors/
Branch/Divisions18 | KHETAN I N S T I T U T E O F C O M P U T E R E
D U C A T I O N & T A L L Y A C A D E M Y - 8 3 4 9 3 3 3 6 6 6
19. TALLY.ERP 9 VOLUME I- BY RITESH KHETAN Sales and Purchase
account revenue accounts Profit & Loss Account . party accounts
under sales or purchase voucher entry Opening two accounts of the
same party tally debtors, creditors and branch/divisions display
and analysis . , Sundry Debtors under party sales and purchase
entries . Party frequent business nature classification . For
example, parties /Sundry Creditors under , business transaction
party . party tally restriction ( ). accounting transaction Sundry
Debtor balance credit . , party - Sundry Debtors Sundry Creditors
under. Tally ledger accounts . Duties and Taxes group Tax payable
credit . tax statutory expenses or rates and taxes indirect
expenses reserved groups use . , Tally groups, either as sub-groups
or primary groups create . Groups sub-classified unlimited level ,
accounting tree . At the lowest level, , ledger account .View list
of default groups in Tally.ERP 9- GOT- Accounts Info- Groups-
Display (Multiple Groups)19 | KHETAN I N S T I T U T E O F C O M P
U T E R E D U C A T I O N & T A L L Y A C A D E M Y - 8 3 4 9 3
3 3 6 6 6 20. TALLY.ERP 9 VOLUME I- BY RITESH KHETANPractical
Session:Assign accounting groups for the following account heads:
Investment with HDFC bankConsultancy feeLoan from UCO
bankDepreciationBills receivableStationary and TelephoneOffice
salaryPrepaid ExpensesGodown RentOutstanding PaymentPre receive
SalaryLand & BuildingLoan from ProprietorFreight (Inward)Salary
of factory staff-Freight (Outward)Manish reddyInterest PaidKamakhya
soniInterest from Investment20 | KHETAN I N S T I T U T E O F C O M
P U T E R E D U C A T I O N & T A L L Y A C A D E M Y - 8 3 4 9
3 3 3 6 6 6 21. TALLY.ERP 9 VOLUME I- BY RITESH KHETANGroups in
Tally.ERP 9: Gateway of Tally > Accounts Info > Groups In
Tally.ERP 9 groups can be created through two options: Single
Group- To Create groups particularly Multiple Groups- To Create
more than one group at single screen.SINGLE GROUP: Create, Display
and AlterGateway of Tally > Accounts Info > Groups >
Create (Single Group).Name: Group .Alias: Accounts / groups / Stock
Items . Accounts / groups / Stock Items . .Group behaves like a
Sub- ledger: option Ledgers . . - Sundry debtors, Sundry creditors
etc. . Nett Debit/Credit Balances for Reporting: yes set group
balance net debit and credit - .Used for Calculation- ( - , )
automatiocaly . .21 | KHETAN I N S T I T U T E O F C O M P U T E R
E D U C A T I O N & T A L L Y A C A D E M Y - 8 3 4 9 3 3 3 6 6
6 22. TALLY.ERP 9 VOLUME I- BY RITESH KHETAN Creating a Secondary
Group. Create group for following in Tally.ERP
9-NameUnderDetailsMethod to Allocate.BuildingFixed AssetsNoNot
ApplicableOffice ExpensesIndirect ExpensesNoNot ApplicableOffice
SalaryOffice Expenses Selling & Distribution O/hNoNot
ApplicableNoNot ApplicableTravelling ExpensesF12: Configuration (at
Group Creation Screen)-Allow ALIASES along: To keep or remove
alias. Allow Language ALIASES along with Names: English language
use . name column available languages list . Allow ADVANCED entries
in Masters: To keep or remove options below Under.22 | KHETAN I N S
T I T U T E O F C O M P U T E R E D U C A T I O N & T A L L Y A
C A D E M Y - 8 3 4 9 3 3 3 6 6 6 23. TALLY.ERP 9 VOLUME I- BY
RITESH KHETAN Creating Primary Group: You can create primary groups
also in Tally:Does it affect Gross ProfitsDetailsMethod to
Allocate.NameUnderNature of GroupInterest FactoryPrimary
PrimaryExpenses ExpensesNo YesNo NoNot Applicable Not
ApplicableTangible RentPrimary PrimaryAssets IncomeNo NoNo NoNot
Applicable Not ApplicableExample of creating a Single Group: -Name
of the GroupKeep always under PrimarySelect Nature as affect in
accounts. Means revenue or non-revenue etc. Means that whether the
group is a part of Trading account or Profit & Loss a/c or
not.Display a Single Group: At display screen you can see the pre-
created Groups. Gateway of Tally > Accounts Info > Group >
Display (Single Group) Alter a Single Group: At Alter Screen you
can see the pre-created groups as well as make any changes in
filled information. Gateway of Tally > Accounts Info > Group
> Alter (Single Group) Delete a Single Group: To Delete any
pre-created group. Gateway of Tally > Accounts Info> Group
> Alter (Single Group) > Select group > Open > Alt +D
> Enter or Y.23 | KHETAN I N S T I T U T E O F C O M P U T E R E
D U C A T I O N & T A L L Y A C A D E M Y - 8 3 4 9 3 3 3 6 6 6
24. TALLY.ERP 9 VOLUME I- BY RITESH KHETAN MULTIPLE GROUP: Create,
Display and Alter Multiple Groups groups . group . groups create
accept . additional options . Primary Groups .Creating a Multiple
Group: To Create a Multiple Group: Gateway of Tally > Accounts
Info > Group > Create (Multiple Group) > Create 1. Select
the Group ( If groups to be created under any single group, later
you can change them) Or Select All Items (If groups under more than
one groups to be created)2. Enter Group name and Select desired
group (if used second option above)Display and Alter a Multiple
Group: Multiple groups option groups single groups options alter .
Multiple groups option Alter . Deleting a Ledger/ Group: Gateway of
Tally > Accounts Info > Group/ Ledgers > Alteration >
Alt + D (delete) > Enter This option (Alt + D) can be broadly
used for deleting any information 24 | KHETAN I N S T I T U T E O F
C O M P U T E R E D U C A T I O N & T A L L Y A C A D E M Y - 8
3 4 9 3 3 3 6 6 6 25. TALLY.ERP 9 VOLUME I- BY RITESH KHETANLEDGERS
Tally.ERP 9 Ledgers , Alter . Groups Ledgers :1. Single Ledger :
Creating/Display/Alter single ledger on a screen. 2. Multiple
Ledger: Creating/Display/Alter more than one ledger on a screen.
Multiple creation additional options (F12) . Multiple Ledgers
creation . Creating a Single Ledger: To Create a Single Ledger:
Gateway of Tally > Accounts Info > Ledgers > Create
(Single Ledger) Example: Create a ledger of Ankush Traders Under
Sundry Debtors with Opening Balance of Rs- 26,000.00 Steps: Fill
the name of Ledger in Name field and Skip the alias field. Select
Group from list opened in right. Skip rest and Fill address at
Address field and than other details as demanded. Fill Opening
Balance 26,000.00 and Select Dr. The Screen will appear as below:21
43 6 5725 | KHETAN I N S T I T U T E O F C O M P U T E R E D U C A
T I O N & T A L L Y A C A D E M Y - 8 3 4 9 3 3 3 6 6 6 26.
TALLY.ERP 9 VOLUME I- BY RITESH KHETANF12: Configuration at Ledger
Creation Screen (as per numbering above): 1. Allow ALIASES along
with Names: To keep or remove alias below ledger name 2. Allow
Language ALIASES along with Names: To keep or remove multilingual
facility above ledger name. 3. Allow ADVANCED entries in Masters:
To Keep or remove advance options like-Inventory values are
affected from screen. 4. Add NOTES for Ledger Accounts : Enable it
to get a additional space above Under option to add some notes
about the particular ledger. It doesnt affect ledger or any entry
in anyway. Its just of remembering 5. Use ADDRESSES for ledger
Accounts: If the option is enabled you can add address details for
the Ledger. 6. Use Contact Details: To use additional contact
detail apart of the address detail 7. Use Other Information for
Ledger Accounts: To fill additional statutory details for the
particular ledger.Creating a Multiple Ledger: To Create a Multiple
Ledger: Gateway of Tally > Accounts Info > Ledgers >
Create (Multiple Ledger) Ledger NameUnder (Group)Ramesh KhanSundry
CreditorsAmeer KhannaOpening BalanceDr/Cr.2,100.00Cr.Sundry
Debtors2,50,250.00Dr.Kisan MalhotraLoans
(Liability)15,000.00Cr.DepreciationIndirect Expenses0.0026 | KHETAN
I N S T I T U T E O F C O M P U T E R E D U C A T I O N & T A L
L Y A C A D E M Y - 8 3 4 9 3 3 3 6 6 6 27. TALLY.ERP 9 VOLUME I-
BY RITESH KHETANPractical Session: Given below is Trail Balance of
one Rock & Brick Infotech Ltd. As on March 31, 2013. Create the
below in the books as on April 01, 2013 as opening at Single
Ledgers: Sl.No. Name of Ledger 1. Bank AccountGroup Bank
Accounts2.Bank InterestIndirect Incomes3.BuildingsFixed
Assets4.Local Sales @14%Sales Accounts5.Rahul Agrotech
Ltd.6.Horizon Securities.7. 8.Security DepositDepartment
Salary9.Sales TaxDuties & Taxes10Tax Deducted at SourceDuties
& Taxes11.Entry TaxPurchase Account12.Office Cash13.Op. Balance
15,000.00Dr/ Cr. Dr.75,000.00Dr.Sundry Debtors1,25,512.00Dr.Sundry
Creditors-28,252.00Cr.Tax Deposit
(Assets)25,000.00Dr.Cash-in-hand78,912.00Dr.HDFC BankBank
Account8,12,777.00Dr.14.UCO CC accountBank OD
A/c25,00,000.00Cr.15.WagesDirect Expenses16.Office rentIndirect
Expenses17.Printer PurhcasePurchase accounts18.Mr. Rocks Capital
A/cCapital A/c50,00,000.00Cr.19.Freight ExpensesDirect
Expenses20.DepreciationIndirect Expenses21.Profit & Loss
A/cPrimary22.Vicky LoanLoans (liability)90,000.00Cr.23.Suspense
A/cSuspense A/c24.Aligarh BranchBranch/
Division13,258.00Dr.SalesIndirect Expenses27 | KHETAN I N S T I T U
T E O F C O M P U T E R E D U C A T I O N & T A L L Y A C A D E
M Y - 8 3 4 9 3 3 3 6 6 6 28. TALLY.ERP 9 VOLUME I- BY RITESH
KHETANCreate below ledgers in Tally.ERP 9 through Multiple Ledger
Creation: Ledger NameUnder (fill it here)Opening BalanceDr./ Cr.
28,000.00 Cr.Rahul's Capital A/c150,000.00 Dr.Land &
Building2,000.00 Dr.Vibhisha Sales & Service157,888.00 Cr.
98,781.00 Dr.Elite Service Centre Kotak Mahindra Bank Conveyance-.
.Interest on InvestmentCreate the following Groups in Tally.ERP 9
Through Single Groups Creation: (Create from the lowest level using
Alt+ C) Create below Groups in Tally.ERP 9 through Single Group
Creation: Group NameUnderUP Debtors Furniture & Fixtures Salary
Field Staff Salary Chhattisgarh F.S. Salary Office equipment
Outstate LoanSundry Debtors Fixed Assets Indirect Expenses Salary
Field Staff Salary Fixed Assets Loans (Liability)South Indian
DebtorsSouth- West DebtorsKerala DebtorsGoa DebtorsNorth Indian
DebtorsSouth East DebtorsMaharastra DebtorsA.P. DebtorsNorth East
DebtorsT.Nadu debtorsMeghalaya DebtorsNorth West DebtorsRajashthan
Debtors28 | KHETAN I N S T I T U T E O F C O M P U T E R E D U C A
T I O N & T A L L Y A C A D E M Y - 8 3 4 9 3 3 3 6 6 6 29.
TALLY.ERP 9 VOLUME I- BY RITESH KHETANVOUCHER TYPES 1. What is
Voucher? Voucher transaction . . transaction mainly 8 Voucher use ,
Which are Sales, Purchase, Receipt, Payment, Contra, Journal
entries, Credit and Debit Notesetc. voucher tally, reference
purpose, Audit, Statutory details, statement etc. . legally
importance . Tally entry transaction detail properly entry 2. List
of Vouchers 1. Contra : F4 2. Payment Voucher : F5 3. Receipt
Voucher : F6 4. Journal Voucher: F7 5. Sales : F8 6. Purchase : F9
7. Debit Note: Ctrl+ F9 8. Credit Note : Ctrl + F8 9. Other
Vouchers: Purchase Order, Sales Order, Rejection Out, Rejection In,
Stock Journal, Delivery Note, Receip Note & Physical Stock Sr.
no.Vouchers1ContraUse For Contra Entry i.e. transaction between 1.
Cash- cash 2. Cash- Bank 3. Bank Bank2Credit NoteSales
Return(Inventory, Non Inventory)(Cash/Credit)entry i.e. to issue
various discount or receive debit note3Debit NotePurchase
Return(Inventory, Non Inventory)(Cash/Credit) -vice versa of Credit
note i.e. to receive any discount or to debit any party Journal
Entry, for any transaction between two parties. It may be used for
all types of transactions. For booking of bills etc. Payment
Voucher, for entry of any cash or instrumental payment to any
party.4Journal5Payment6Purchase7ReceiptPurchase(Inventory,
Non-Inventory)(Cash/Credit) Receipt Voucher, for entry of receiving
of any cash or instrumental payment8SalesSales (Inventory, Non
Inventory)(Cash/Credit) primary vouchers entries .GOT > Accounts
Info/Inventory Info > Voucher Types additional options . new
vouchers . MIS and Entry . Primary Vouchers cant be created.29 |
KHETAN I N S T I T U T E O F C O M P U T E R E D U C A T I O N
& T A L L Y A C A D E M Y - 8 3 4 9 3 3 3 6 6 6 30. TALLY.ERP 9
VOLUME I- BY RITESH KHETAN Creating a Voucher (Secondary):
pre-created voucher types sub-groups . GOT > Accounts Info/
Inventory Info > Voucher Types > Create Example: Create a
Voucher- CG Sales under SalesGuide to fill the form: Name: -
voucher Type of Voucher: - 8 default vouchers voucher under create
. Method of Voucher Numbering: - Tally voucher numbering .
Automatic: Automatic Numbering , advance settings . Manual : Number
manually None: number use , not recommended at all. Use EFFECTIVE
Dates for Vouchers: - Actual entry date date option . during entry
date change date .Make Optional as default: - voucher default
optional thanbutton bar non-optional regular Print after Saving
Voucher: - option use voucher save system print command
Declaration: particular voucher printing declaration .Name of
Class: - We will study it later.30 | KHETAN I N S T I T U T E O F C
O M P U T E R E D U C A T I O N & T A L L Y A C A D E M Y - 8 3
4 9 3 3 3 6 6 6 31. TALLY.ERP 9 VOLUME I- BY RITESH KHETAN
AUTOMATIC VOUCHER NUMBERING GOT > Accounts/ Inventory Info >
Voucher Types > Create > Method of Voucher Numbering >
Automatic voucher numbering . voucher numbering simple numbers 1,
2, 3, 4, . advance configuration option .Use Advance Configuration:
select below form Prefill with Zero: - Numerical part width 4 3
zero . Ex- 0003 Width of Numerical Part: - Automatic numbering
enables use . numerical part fix .Ex- 0003 (total numbers are 4)
Prefix Details: Voucher numerical part Suffix Details: Voucher
numerical part detail. detailEx: - Desired no. in Voucher is
CG/INV/ 1/2011-12 Width of numerical part- 3 Prefill with Zero - No
Prefix Details- CG/INV/ Suffix Details- /2011-12Practical Session:
Create Vouchers with following advanced numbering: Sales
VoucherUP/SV/0005/11-12LPK/TIV/2011-12/00001Purchase
VoucherBH/PUR/001/AP_ _ _2/2011-12AKS/_ _ _1/2SP/1213 OD/2/11-1231
| KHETAN I N S T I T U T E O F C O M P U T E R E D U C A T I O N
& T A L L Y A C A D E M Y - 8 3 4 9 3 3 3 6 6 6 32. TALLY.ERP 9
VOLUME I- BY RITESH KHETANINVENTORY MASTERS Medical Shop, Daily
Need Shop, Elecctronic Shop Stock item , . accounting Tally.ERP 9
Inventory use . Tally.ERP 9 Inventory Info Options Stock
GroupsStock Categories (Use F11 > F2 to enable)Stock itemsUnit
of measures (UOM),Godown (Use F11 > F2 to enable) etc , Alter .
Tally.ERP 9 Inventory options Company Creation Accounts with
Inventory . Tally.ERP 9 Inventory Info Screen : Stock Groups: Stock
groups Nature Stock Items grouping . Inventory & Cost Control .
Tally.ERP 9 default Group . Groups . Stock Item Primary under . As
Per Group and Ledger Stock Groups are also of Two Types:-1. Single
Stock Group : To Create one group at Single Screen 2. Multiple
Stock Group: To Create more than one Group at Single Screen.
Creating a Stock Group: GOT > Inventory Info > Stock Group
> Create Example : Create a Stock Group Bio Pesticides Under
Primary Name : Fill the name of desired group Under : Name of
another group, which will be parent group for the new group. You
can also choose Primary to keep the group independent. Can Quantity
of Items be ADDED: Enabling the option the total quantity of stock
items under the group will be summarized. 32 | KHETAN I N S T I T U
T E O F C O M P U T E R E D U C A T I O N & T A L L Y A C A D E
M Y - 8 3 4 9 3 3 3 6 6 6 33. TALLY.ERP 9 VOLUME I- BY RITESH
KHETANStock Category Stock Category goods Specific nature type
brand customized inventory reports generate . Stock Categorization
functionality, behavior, brand based third dimensional report .
Stock Category Activate : F11: Features > F2: Inventory Features
> Maintain Stock Categories > Yes > Accept Creating a
Stock Category: GOT > Inventory Info > Stock Categories >
CreateDisplay a Stock Category: GOT > Inventory Info > Stock
Categories > DisplayAltering a Stock Category: GOT >
Inventory Info > Stock Categories > AlterDelete a Stock
Category: GOT > Inventory Info > Stock Categories > Alter
> Enter > Alt+ DUnit of Measurement UOM . (I.e. piece,
kilogram, liter, quintal, metric ton, meter etc). entry tally UOM .
option create/display/alter . Tally UOM : 1. Simple Unit: UOM UOM .
Ex- Kg, Mtrs, Ltrs etc. 2. Compound Unit: Compound unit Simple
Units combination . Ex- 1ltr of 1000 ml, Hour of 60 mins
etc.Creating a Simple Units: GOT > Inventory Info > Unit of
Measure > Create Example: Create a UOM- Kgs Steps: Type: Select
Simple Symbol: Kgs (Name of UOM) Formal Name: Full name of above
UOM Number of Decimal Places: 333 | KHETAN I N S T I T U T E O F C
O M P U T E R E D U C A T I O N & T A L L Y A C A D E M Y - 8 3
4 9 3 3 3 6 6 6 34. TALLY.ERP 9 VOLUME I- BY RITESH KHETAN -*
Decimal places means numbers after point in any measurement. For
Example: Kilogram & Litre can be measured in 3 decimal places-
1.001 kg/ ltr, while meter in 2 decimal places- 2.55 meter.
Likewise Pcs cannot be measured in decimal- 1.22 pcs (have you ever
heard about pieces) Creating a Compound Units: GOT > Inventory
Info > Unit of Measure > Create Example: At a godown weight
of per box is 200gm while the same is sold in kgs. That means 1 kg
= 5 box. Create a compound unit with this combination. Step: Type:
Compound First Unit: Kgs (its a simple unit and also first unit)
Conversion: 5 (Relation of First unit with second) Second Unit: nos
Simple unit, Compound unit, Stock group, Stock item, Ledger, Group,
Godown etc delete lower level related entries delete .Godowns
organizations , , . godown/warehouse/ stock point . sale, Purchase,
Transfer etc stock movement entry Actual godown multiple godown
option use movement godown . Activating Godown features in
Tally.ERP 9: F11: Features > F2: Inventory Features >
Maintain Multiple Godowns > Yes There are two options for
creating Godowns in Tally.ERP 9 1. Single Godowns 2. Multiple
Godowns (Ensure that in F12:Configure, Allow ADVANCED entries in
Masters (Inventory) is set to Yes) Creating a Single Godowns: GOT
> Inventory Info > Godowns > Create Example : Create a
Godown- Bhanpuri warehouse Under- Primary By using F12: Configure
you can enable address filling option for Godowns. Enable it and
fill. In Godowns Main Location godown is default. You can use it
further or change it name as per your requirements.34 | KHETAN I N
S T I T U T E O F C O M P U T E R E D U C A T I O N & T A L L Y
A C A D E M Y - 8 3 4 9 3 3 3 6 6 6 35. TALLY.ERP 9 VOLUME I- BY
RITESH KHETANStock Items Stock item business . Tally Stock Items .
. Default use Options . Options F 12 press .In Tally.ERP 9 you can
create stock item in two following ways : Simple: Stock item create
Stock group, Stock categories, Unit of measurement & Tax
information Advanced: options advanced options Costing, description
configuration options . F12: Configuration activate . Apart from
above there are two options for creating Stock Items in Tally.ERP
9: Single Stock Item Multiple Stock Item Creating a Single Stock
Item: GOT > Inventory Info > Stock Item > Create SIMPLE
MODE Example: Create a Stock item with following description: Name:
KT Phos Group: Bio Pesticides Category: B Category Rate of Duty: 5%
Opening Stock: 25 kgs @2500/kg Godown: Main Location- 24kgs
Bhanpuri warehouse- 1kgs ADVANCED MODE35 | KHETAN I N S T I T U T E
O F C O M P U T E R E D U C A T I O N & T A L L Y A C A D E M Y
- 8 3 4 9 3 3 3 6 6 6 36. TALLY.ERP 9 VOLUME I- BY RITESH KHETAN To
use advance mode for stock item creation. Go to F12: Configuration
from Stock item Creation Screen & enable options as per
requirement: Explanation of Behaviour (Advanced Entries options)
Costing Method: Stock valuation method . value books value .
Purchase cost consider .Market Valuation Method: valuation Sale
price consider . Standard reporting Ignore Diff. due to Physical
Counting? Tally Stock difference accounts appropriate entry pass
?Ignore Negative Balances? Enable Tally balance negative
automatically warn . Treat all Sales as New Manufacture? Sales
voucher entry Stock item automatically manufactured stock .Treat
all Purchases as Consumed? Purchase voucher entry Stock Item
automatically consumed stock issue . Stock Item Display Alter .
Display pre created Alter . Stock item delete . Alter Alt+ D >
Enter . Stock item delete entries delete . entries se ngs . Unit of
Measurement. entries delete .Practical Session 1. Create Stock
Groups using single creation:Stock Group Bulb Fan Fixtures Plastic
Pipe Steel Pipe MCVsUnder Primary Primary Primary Fixtures Fixtures
FixturesCan Quantities of Item be ADDED ? Yes No No No Yes Yes36 |
KHETAN I N S T I T U T E O F C O M P U T E R E D U C A T I O N
& T A L L Y A C A D E M Y - 8 3 4 9 3 3 3 6 6 6 37. TALLY.ERP 9
VOLUME I- BY RITESH KHETAN2. Create Stock Groups Using Multiple
Creation: Stock GroupCan Quantities of Item be ADDED ? Yes No
NoUnderCFL Electric Board WireBulb Fixtures Primary3. Create Stock
Categories: Name Khetan Philips Orient Omega VoltasUnder Primary
Primary Primary Primary Primary4. Create Unit of Measurements:
TypeSymbolSimple Simple Simple Simple Simple 5. Create Unit of
Measurements: Type Compound Compound Compound 6. Create Godowns:
GodownNos Kgs Gms Pcs C/sFirst Unit Kgs Kgs C/sUnderFormal Name
Number Kilograms Grams Pieces CaseSecond Unit Gms Nos PcsOur Stock
With ThirdNumber of Decimal Places 0 3 0 0 0Conversion 1000 25
10Third Party Stock With37 | KHETAN I N S T I T U T E O F C O M P U
T E R E D U C A T I O N & T A L L Y A C A D E M Y - 8 3 4 9 3 3
3 6 6 6 38. TALLY.ERP 9 VOLUME I- BY RITESH KHETANChhattisgarh
Raipur Mahasamund Bhanpuri Odisha CuttackParty No No No No No
NoPrimary Chhattisgarh Chhattisgarh Raipur Primary OdishaUs No No
No No No No7. Create Multiple Godowns with following Tree:
PrimaryNorthU.PradeshSouthN.EastKarnatakaAndhra Pradesh
RajasthanW.U.Pradesh E.U.PradeshStock ParticularsMeghalayaPart
No.Cost (in Rs.)JodhpurAssamJaipurWarehouse (Qty)Bhanpuri
(Qty)Rajnandgaon (Qty)Total QtyTotal value (in Rs.)Retail Price (in
Rs.)Group: Bulb , UOM- Pcs
106607.002500025000500055000385,000.0010.00Philips Bulb 100
W15210.00800005200060000600,000.0015.00Philips Bulb 200
W006511.00100005000015000165,000.0017.00231,000.00310.00Surya
BulbGroup: CFL, UOM- Pcs GE CFL 30 W30003220.005001004501050GE CFL
45 W125295.001010426218,290.00395.00Group- Fan, UOM- Pcs Orient
PSPO22221,200.00100501151181,200.001,550.00Khetan
FOL36361,890.00205113668,040.002,500.00Keshri Ceeling
Cycle1110999.00150110161160,839.002,050.0011000200166712867Group-
Plastic Pipe, UOM- mtrs 50 MM5038 | KHETAN I N S T I T U T E O F C
O M P U T E R E D U C A T I O N & T A L L Y A C A D E M Y - 8 3
4 9 3 3 3 6 6 6 39. TALLY.ERP 9 VOLUME I- BY RITESH KHETAN 25.00 75
MM7528.00321,675.0032.005000120006200173,600.0035.0016,380.00145.003,656,074.00151.00Group-
Steel Pipe, UOM- mtrs Jindal Steel 6"JS689105.00503769156Goyenka
Steel 6"GS688142.00172752550025747Price list: Price list Tally.ERP
9 advanced features . customers, quantity area rate . material rate
fix . Voucher entry rate . Activating Price list in Tally.ERP 9:
F11: Features > F2: Inventory Features > Use Multiple Price
levels > Yes > Create a List with any name > accept
Example: Ram Traders has fixed rate of Air Conditioner as following
Qty 0 to 99 pcs 100- 199 pcs200- 500 pcs Bihar 25000.00 25000.00
22000.00JharkhandChhattisgarhDisc- 5%26000.00Disc- 0%22000.00Disc-
5%Disc- 10% Disc- 2%27500.00 Disc- 5% 25000.00 Disc- 5%20000.00
20000.00Disc- 0% Disc- 10%OUR FIRST PART OF TALLY- MASTERS ENDS
HERE. NOW REVISE THE WHOLE STUDY YOURSELF.39 | KHETAN I N S T I T U
T E O F C O M P U T E R E D U C A T I O N & T A L L Y A C A D E
M Y - 8 3 4 9 3 3 3 6 6 6 40. TALLY.ERP 9 VOLUME I- BY RITESH
KHETAN Tally volume I ends here. Now you are aware of all basic
uses, settings and utilities of tally.erp 9. So, before going ahead
i must say that revise that again your self at home of class and
take 2-3 days for that. And write down your feed back and
experience yet.1.Was the Volume as a hard rock book or soft and
interesting like harry porter series2.You completed it as a crispy
breakfast at Dominoz or it was like a glass full of turmeric
milk?3.Your teacher and his teaching skill is a friend telling u a
new story or it was just as another horror movie by Ram Gopal
Verma?4. The time you spend to complete it was just as passed
watching a maha episode of your favourite daily soap with a new
twist by Ekta Kapoor or the unended serial like saas bhi kabhi bahu
thi ?5. After the experience of the Volume how another 4 you think
will be. As 4 more atom bomb on Hirosima or as another treat at
KFC?OH! HAVE YOU WRITTEN YOUR VALUABLE FEED BACK? IF BELIEVE YOU
HAVE IF NOT THAN PLEASE DO IT NOW. SORRY FOR DOUBT LET ME CHECK
HAVE YOU DONE IT.40 | KHETAN I N S T I T U T E O F C O M P U T E R
E D U C A T I O N & T A L L Y A C A D E M Y - 8 3 4 9 3 3 3 6 6
6 41. TALLY.ERP 9 VOLUME I- BY RITESH KHETANKIET IS RANKED 2 TALLY
ACADEMY OF RAIPUR (CHHATTISGARH) AND 6TH OF THE STATE
(CHHATTISGARH)TO GET COMPLETE NOTES ON Tally.ERP 9 NOTES PLEASE
CONTACT TO MAIL [email protected] or Call- 0771-401726541 |
KHETAN I N S T I T U T E O F C O M P U T E R E D U C A T I O N
& T A L L Y A C A D E M Y - 8 3 4 9 3 3 3 6 6 6
