IATA Cargo Business Process © International Air Transport Association 2009

IATA Recommendations on new XML

Standard Electronic MessagesCARGO XML Task Force

June 2009

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AgendaBackground

Recommendation on electronic standardsStrategy for new XML standardsApproach to new XML standardsScope of documents for 2009

Task ForceObjectives, Scope of messages, MembersDeliverables, CommunicationGovernance, High Level Planning

Options for DiscussionMessagesOptions

AOB & Next Steps

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Background

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IATA – Recommendation on electronic standardsIATA recommends the use of electronic standards to reduce the cost of managing diversity in systems integration

IATA publishes electronic standards:Cargo Interchange Message Procedures, i.e. CIMP focused on communications with airlines regarding transportationXML focused on communications of trade information mainly for Customs purposes

IATA recommends the use of WCO electronic standards for Customs interface

WCO is developing XML equivalents of their existing EDIFACT standards

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IATA – Strategy for new XML standardsThe industry bodies (CBPP & CPCMG & CDITF) reviewed and endorsedthe IATA position paper on XML and agreed that:

Where no standards existed to meet the industry requirements, IATA and supply chain stakeholders created task forces to develop XML standards (e.g. Invoice, Packing List)

For existing CIMP messages that should have an XML equivalent, IATA and supply chain stakeholders created this task force to develop XML standards

The Cargo Committee endorsed “ambitious” target dates to develop the following messages in XML

House Waybill June 09Air Waybill August 09Shipper’s Letter of Instruction October 09House Manifest December 09

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IATA – Approach to new XML standardsUNECE

United Nations Economic Commission for Europe

ISOInternational Organisation for

Standardisation / Technical Committee

WCO Revised Kyoto Convention &WCO Data ModelUNTDED

United Nation Trade Data Element Directory

UN/CEFACT CCLUN/CEFACT Core Component Library

CCTS UN/CEFACT Core

Component Technical Specification

UN/CEFACT UNeDocs Data Model

Cross Border Supply Chain Data

ModelUN Layout Key

(Recommendation n°1)

IATA Data Model

XML Packing

List

XML Certificate of Origin

Cooperation with Standardization bodies

TBG1, 2, 3, 4, 17Task Force & Vendors Input

XML Dangerous

Goods

UN/CEFACT NDRs

XML Naming and Design Rules

UNECE UN/EDIFACT UN/CEFACT

List of Trade Facilitation Recommendations

XML of CIMP

Messages

XML Invoice

XML

…

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IATA – Scope of documents for 2009Shippers

Export Customs

Import Customs

Origin Freight Forwarders/ GHA

Carrier

Consignees

1. Invoice (XML)2. Packing List (XML)3. Certificate of Origin (XML)4. Dangerous Goods Decl. (XML)5. Letter of Instruction (XML)

6. Air Waybill (CIMP+XML)7. House Waybill (CIMP+XML)8. House Manifest (CIMP+XML)9. Export Goods Declaration10. Customs Release Export

Destination Freight Forwarders / GHA

15. Import Goods Declaration16. Customs Release Import

11. Flight Manifest (CIMP)12. Transfer Manifest (CIMP)13. Export Cargo Declaration14. Import Cargo Declaration

Note: Messages in red to be developed in XML in 2009

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Standard Electronic MessagesDOCUMENT TYPE ORGANISATION STANDARD (2009) MESSAGE01 - Invoice IATA

IATA

IATA4 - Dangerous Goods Decl. IATA CIMP & UN/CEFACT XML FDD & SDDG

09 - Flight Manifest IATA CIMP FFM

05 - Letter of Instruction IATA UN/CEFACT XML Work In Progress

IATA

IATA

IATAIATA

IATA

WCO

WCO

WCO

WCO

WCO

WCO

UN/CEFACT XML Invoice02 - Packing List UN/CEFACT XML Packing List03 - Certificate of Origin UN/CEFACT XML Certificate of Origin

06 - House Waybill CIMP & UN/CEFACT XML FZB & Work In Progress07 - House Manifest CIMP & UN/CEFACT XML FHL & Work In Progress08 - Air Waybill

Status UpdateCIMP & UN/CEFACT XML

CIMPFWB & Work In Progress

FSU

10 - Transfer Manifest CIMP Work In Progress11 - Export Goods Declaration EDIFACT & UN/CEFACT XML WCODEC12 - Customs Release Export EDIFACT & UN/CEFACT XML CUSRES13 - Export Cargo Declaration EDIFACT & UN/CEFACT XML WCOCAR14 - Import Cargo Declaration EDIFACT & UN/CEFACT XML WCOCAR15 - Import Goods Declaration EDIFACT & UN/CEFACT XML WCODEC16 - Customs Release Import EDIFACT & UN/CEFACT XML CUSRES

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Task Force

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Task Force – ObjectivesProvide recommendations concerning XML requirements for new message (LoI) and existing core CIMP messages

Identify appropriate business data elements based on UN/CEFACT Standards with a view to enable flexible exchanges such as:

Cross-borderMulti-modalCross-industry

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Task Force – Scope of messages Shippers’ Letter of Instruction

House Waybill

House Manifest

Air Waybill

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Task Force – MembersIn order to ensure that the required data elements are included in the standard messages the membership of the task force shall comprise:

1. Shippers2. Freight Forwards 3. Carriers4. Ground Handling Agents5. Customs Brokers/Agent6. International and National Organizations7. IT Service Providers (as Observers)

Membership of the Task Force shall include a maximum of 25 Members and reflect as much as possible a fair representation from the regions of the world

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Standard electronic message specifications that will list the data elements included in the standard messages.

Use where feasible international standard code lists for each of the fields that require a code e.g. country code listXML schema definition based on the message specifications as well as samples (technical experts will support this deliverable)IATA will provide some example of existing standard form (layout) that allows to display/print the electronic messages in a readable format

Task Force – Deliverables

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Task Force – CommunicationMEANS

Web Conference (weekly depending on availability)Face to face meeting (1 or 2 if necessary)Extranet (available for members only)

PROCEDUREInvitation and supporting materials (e.g. specifications) will be provided prior to the web conferenceDuring the web conferences the Task Force will review the supporting materials (e.g. specifications) & agree on changesAfter the conference call minutes will be made available to the Task Force members for their review and endorsement at the next web conferenceDuring the face to face meeting the the Task Force will agree on the final recommendations An extranet would be available to share information such as supporting materials, minutes and allow for discussions (forums)

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Task Force – GovernanceTask Force members provide recommended specifications based on XML requirements

The recommended XML specifications are being shared with IATA e-freight Central Action Group (e-CAG) & IATA FIATA Consultative Council (IFCC) for comments

Cargo Business Processes Panel (CBPP) review and endorse the XML specifications

Cargo Business Processes Panel (CBPP) advises the Cargo ServicesConferences (CSC) and the Cargo Committee (CC)

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Task Force – High Level PlanningNew Cargo XML standard electronic message

Approach 04.06.2009Specifications review 04.06.2009 31.12.2009

House Waybill 04.06.2009 15.07.2009Air Waybill 15.07.2009 31.08.2009Letter of Instruction 01.09.2009 31.10.2009House Manifest 01.11.2009 31.12.2009

Task Force Approval 15.07.2009 31.12.2009House Waybill 15.07.2009Air Waybill 01.09.2009Letter of Instruction 01.11.2009House Manifest 31.12.2009

Proof of Concept To be confirmede-CAG & IFCC review To be confirmedCBPP Approval To be confirmed

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Options for Discussion

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Discussion Item – Messages (1/2)SHIPPERS’ LETTER OF INSTRUCTION: - Shipping instructions: Document advising details of cargo and exporter’s

requirement for its physical movement.- Forwarding instructions: Document issued by a consignor to a freight

forwarder, giving instructions regarding the action to be taken by the freight forwarder for the forwarding of goods described therein.

⇒ Target : October 2009⇒ To be discussed at a later date (anticipated to have synergies with the

House Waybill)

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Discussion Item – Messages (2/2)HOUSE WAYBILL: A document made out by an agent / consolidator which specifies the contract between the shipper and the agent/consolidator for the arrangement of carriage of goods (e.g. CIMP FZB).

HOUSE MANIFEST: A document containing the same information as a cargo manifest and additional details on freight amounts, etc. (CIMP FHL check list and/or FHL details).

AIR WAYBILL: A document made out by or on behalf of the shipper, which evidences the contract between the shipper and airline(s) for the carriage of cargo over the routes of the airline(s) (e.g. CIMP FWB).

⇒ These messages have a high priority and therefore will be tackled first.

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Discussion Item – Option 1Separate messages (as per today)

One message for the AWBOne message for the HWBOne message for the House Manifest

Example (Consolidation)1 AWB, 3 HWBs, 1 House Man.Total of 5 messages

AWB _________ Direct

Shipment

HOUSE MAN._________

HWB # 3_________

HWB # 2_________

HWB # 1_________

AWB _________

Consolidation

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Discussion Item – Option 2One message from Shipper to FF covering HWB (Consolidation)

Another message to meet two purposesFrom Shipper to Carrier covering AWB (Direct)

No optional HWB information

From the FF to Carrier covering AWB, HWB, House manifest (Consolidation)

1 message with different optional levels Including AWB and potentially complete HWB information Assumption that House Manifest data would be covered

No individual House Manifest message

HWB_________

AWB _________

HWB #1_________

HWB #2_________

HWB #3_________

Direct Shipment

Consolidation

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AOB & Next Steps