Time Management - Simple steps to a balance, prioritized, peaceful life

TIME MANAGEMENT

TheMullingsGroup.com

“Procrastination is the thief of time”- Unknown

Strategic Life Plan Overview2

© 2012 Keno R. Mullings. http://TheMullingsGroup.com

Strategic Life Plan Overview

Gather

Assessment

Ingredients

Plan Goals

Build Goals Lifestyle Changes

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First Things First


First create your Strategic Life Plan

so that you will know what it is you

should be doing & have a set of

parameters for accepting & rejecting

new tasks.

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Goals


Your Strategic Life Plan is made up

of goals.

We spend our life accomplishing one

goal after another.

A goal is a measurable objective

with a deadline.

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Goals should be S.M.A.R.T


Specific

Measurable

Achievable

Realistic

Time-bound

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Goal Categories


1. Family

2. Personal

3. Financial

4. Business (Career)

5. Community

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Goal Outline


1. Write an Overview & the due date

2. List Objectives that the goal will accomplish

3. List Tasks needed to accomplish the

objectives

4. List Skills needed to complete the tasks

5. List the Resources that you need

6. Do a Gap Analysis*

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Gap Analysis


Gap Analysis - this is a list of

skills & or resources that you lack

that are necessary to complete

your tasks.

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Task Types


1. Creator – tasks that involve creativity &

focus

2. Manager – mundane tasks (delegable)

3. Planner – tasks that involve planning

something

4. Personal – tasks you do for yourself

5. Servant – tasks you do for other people

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Goal Example


Overview: I want to lose 10 lbs. by

the end of the year

Objectives:

I want to be healthy

To feel good about myself

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Goal Example Continued


Tasks:

Consult my physician

Join the local gym/ get a trainer

Get a workout buddy to help me be

consistent

Rearrange my schedule to make time to

workout

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Skills:

Ability to exercise

Ability to cook healthy meals


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Resources:

Time to go to the gym

Money to pay for the gym

Information on eating right and

exercising properly

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Gap Analysis:

I don’t have time to work

Notice how a task is created to satisfy the Gap

Analysis.

Transfer the tasks to your personal

calendar.

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Time Budget


Just as your budget spends your money, your

calendar spends your time.

Just as unbudgeted money often gets squandered,

so does unscheduled time.

“Where did all the money go…?”

“Where did all the time go…?”

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Budget Model


You can on only do 3 things with

money & time…

1. Give

2. Save

3. Spend

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Give Money


Tithe

Offerings

Charity

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Give Time


God

Family - quality time

Community

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Give Time Examples


Devotions alone & with the family

Cooking with the family

Eating meals with the family

Playing games with the family

Serving in church/ community

Helping someone out

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Save Money


$1000 emergency fund

3-6 months of living expenses

College

Later years (retirement)

Sinking fund*

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Sinking Fund


Sinking fund – money set aside for

infrequent purchases e.g. car,

furniture, electronic device, etc.

Stay out of debt by paying cash

for your purchases.

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Save Time


Delegate much of your Manager & Planner

tasks

Rest

Exercise

Get proper rest & exercise to prolong

your life.

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Spend Money


Household

Transportation

Personal

Education

Blow – money you spend on “whatever”

Debt

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Spend Time


Household chores

Travel time – to and from work, school,

etc.

Personal – doing things for yourself

Learning

Dreaming*

Business (Career)

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Dreaming


Dreaming - taking the time to let

your mind explore.

Keep a journal handy to

document your great ideas.

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Balance & Priority


Use Time Budget to achieve

balance.

Use Importance & Urgency to

gauge priority.

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Balance & Priority


High Importance & High Urgency =

Top Priority

High Importance & Low Urgency =

High Priority

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Balance & Priority


Low Importance & High Urgency =

Medium Priority

Low Importance & Low Urgency =

Low Priority

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Daily Planning…


Use one system & stick to it.

Don’t “Spend” all your time,

remember to “Give” & “Save”

some as well.

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Daily Planning…


Break tasks into 15 minute, 30

minute & 60 minute segments.

Do at least 1 of each of the

“Give” & “Save” tasks daily.

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Daily Planning…


Do no more than 4-6 “Spend”

tasks per day (including

meetings).

Pick the 4-6 most important

“Spend” tasks to be done.

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Daily Planning…


Do no more than 3 Creator tasks

per day.

Use a Master Task List. Assign a

type & duration to each task & keep

tasks categorized & prioritized.

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Daily Planning…


Whenever you get a new task,

instead of doing it right away, add

it to your Master Task List.

Learn to say “NO” – with a

Assignments

Write one new goal using the goal outline

Add the tasks to your personal calendar

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Invite Us to Teach for You


Call us at 617-299-6871 or email us at [email protected] to have us come teach a workshop for you.

mailto:[email protected]

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Contact Info

Connect: http://www.linkedin.com/in/kmullings Follow: http://twitter.com/KenoMullings Consult: http://TheMullingsGroup.com Learn: http://TheMullingsUniversity.org Discover: http://StrategicLifePlanSystem.com Call: (617) 299-6871


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http://www.linkedin.com/in/kmullings

http://twitter.com/KenoMullings

http://twitter.com/KenoMullings

http://themullingsgroup.com/

http://themullingsgroup.com/

http://themmullingsuniversity.org/

http://strategiclifeplansystem.com/



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Time Management - Simple steps to a balance, prioritized, peaceful life