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Unit 4 Reprographics
Mr Arthur
Lesson Starter – October 5th
1. Identify 2 advantages of using a computerised database. 2
2. Data users holding information on individuals must comply with the principles of the Data Protection Act. Outline 3 of these principles. 3
3. At a recent meeting between Ian Murray, the owner of Murray Motors, and Fiona Anderson, the Admin Manager, the following points were raised. 4
(i) One of the Admin Assistants is suffering from RSI.
(ii) The customer waiting area is unwelcoming.
What must Ian advise Fiona to do to solve these problems? Give reasons
for your answers.
Aims of the Lesson
1. To discuss the features and uses of Reprographics equipment in a company
Reprographic Equipment The process of reproducing, reprinting, or copying
graphic material especially by mechanical, photographic, or electronic means.
Photocopier A device used to create multiple copies of documents, stapling,
copying back to back or reducing from A4 to A5
Laminator Used to coat documents in clear plastic Protects document, used for ID cards, notices etc
Reprographic Equipment
Binder (comb) Used to fasten multi page documents together i.e. Reports, plans
etc Improves the appearance of the document, making it look more
professional
Scanner Used to input photographs, paper documents etc into the
computer Device uses a light sensors to convert to electronic format
Aims of the Lesson
1. To discuss the features and uses of Reprographics equipment in a company
1. Desktop Publishing
2. Printers (laser, inkjet)
Reprographic Equipment
Desktop Publishing software A program that is used to combine text, graphics
etc, where the user can lay them out on screen and create professional documents
Magazines Newsletters Leaflets
Reprographic Equipment
Inkjet Printer Creates printout by
spraying drops of ink Adv
High quality Inexpensive to buy
Dis Slow High ink costs Smudge
Laser Printer Creates printout using toner
dust Adv
Very fast Print back to back No smudging
Dis Expensive to buy,
particularly colour
Lesson Starter – October 19th
1. List 3 different examples of Reprographic equipment
2. List 2 different examples of printers
3. Give 2 advantages of using a laser printer over an inkjet
Aims of the Lesson
1. Why training is required
2. In house V external copying
Why is Training Required?
1. To meet Health and Safety laws
2. To minimise equipment damage
3. To improve productivity – so he knows how to use it
4. To reduce wastage
In House V External Copying
In House Saves you paying
another company You can complete the
task quickly if it is urgent
Able to complete whilst doing other tasks
External Employees can get on
with other tasks External company may
have better equipment Hold company
accountable