1. A Case Studyof theEast Texas Baptist University
Library
Using DASH! For Digital Repositories
Cynthia L. PetersonDirector of Library ServicesEast Texas Baptist UniversityMarshall, Texas
The Charleston Conference
Thursday, November 4, 2010
3:00 P.M.

2. Location
East Texas Baptist University (ETBU) is located in the rolling hills and hardwood and pine forests of northeast Texas.
Half of the campus was technically part of the Louisiana purchase.
This part of the state is called the Arklatex and television & radio news comes out of Louisiana, not Texas.
Marshall is closer to Shreveport, LA than to Tyler, TX and closer to Little Rock, AR than to Houston.
150 miles east of Dallas220 miles north of Houston42 miles west of Shreveport, LA190 miles southwest of Little Rock, AR272 miles southeast of Oklahoma City, OK
3. BackgroundInformation
Chartered in 1912 under the name College of Marshall.Junior college with an academy (high school)
Name changed to East Texas Baptist College in 1944 and became a four-year college
Name changed to East Texas Baptist University in 1984 and took on a university structure of schools.
Founded 1912
Private university affiliated with the Baptist General Convention of Texas (one of 9 in the state)
Baptist University of the Amricas
Baylor University
Dallas Baptist University
Hardin-Simmons University
Houston Baptist University
Howard Payne University
University of Mary Hardin-Baylor
Wayland Baptist University
Baccalaureate only anticipate Masters programs in 2011
Liberal arts with some professional programs
Residential campus
FTE Students, Fall 2009: 1116
FTE Faculty: 75
4. centennial celebration in 2012
Assist with organization of archives
Conservation of content of fragile materials
Need for repository for faculty research
Need for repository for honors projects
Need for repository for future graduate research
Why Does ETBU Need A Digital Repository?
5. Staffing issues
Time
Equipment
Cost
What Was Keeping Us From Starting A Repository?
6. Ease of Access
Ease of use
Easy integration with existing collections and information sources
What Was Needed From a System
7. To see far more integration of born-digital with traditional library collections.
For Dynamically generated pages that show related documentspages that point at related resources would add greater context to each document with its specific contents.
For more of us to Get serious about creating and using repositories as key elements in our overall information ecologies.
Three Wishes for Digital Repositories
Huwe, Terence K.My Three Wishes for Digital Repositories.Computers inLibraries.(April 2005): 32-34.
8. Possible Solutions to the Problem
Outsourcing
Benefits
Staffing issues solved
Time issues solved
Conversion to other formats as technology changed
Possible problems
Materials sent off-site
Licensing?
Hosting of repository
Later migration would it convert?
9. Possible Solutions to the Problem
System developed at ETBU by IT Department
Benefits
Cost could be lowered
Customized for our needs
Possible problems
Time-consuming
Lower University priority
Steep learning curve
10. Possible Solutions to the Problem
Hybrid software developed by outside entity, work done in-house
Benefits
IT Department would not have to spend their time developing system
Under our control
Possible problems
Staffing
Time
Cost
Hosting
11. Two Choices Appear: Number 1
Summer of 2009 notified that we would have limited free access to CONTENTdm Quick Start due to FirstSearch subscription
Staffing issues are exacerbated by resignation of librarian and decision to freeze position until 2011
Still needed a scanner
Additional software (CONTENTdm Project Client) needed
Learning curve training involved several different sessions over several hours
Responsible for all metadata input
12. Two Choices Appear: Number 2
January of 2010 ebrary announced DASH!
Uploads PDF files easy conversion of documents if not already in that format
Training took less than an hour
Extremely easy to use
No additional software required
No additional cost for ETBU Library free to libraries that subscribe to Academic Complete (also College Complete, Public Library Complete, and Government Complete)
Complete full text indexing through system only some metadata would have to be added by ETBU Library
13. Decision to Try DASH!
After looking at the preparation needed it was decided to try DASH! for first foray into digital repositories
Next major decision was where to start?What collections could be added with little or no effort on our part?
14. Free Bible Commentary by Dr. Bob Utley
Annual Scholars Luncheon Programs
Inauguration of Dr. Samuel W. Dub Oliver
Honors Projects
Yearbooks
Government Documents
Collections to Add
15. Free Bible Commentary
Dr. Utley - former professor of religion at ETBU
Already assisting him by cataloging the resources
Files were already in PDF format
Benefits to ETBU
More readily available to students because of full text searching
Statistics are available showing usage of individual titles
Makes the commentaries more widely available through sharing with other ebrary subscribers
http://www.freebiblecommentary.org/
16. Free Bible Commentary
Ebrary search results on bob utley
Results list is just like that for other ebrary materials
17. Annual Scholars Luncheon Program
Since December 2002 the Scholars Luncheon has been annual event honoring faculty who have published, presented, or performed during the previous academic year.
The next luncheon is scheduled for December17, 2010.
18. Annual Scholars Luncheon Program
In this case the search was on faculty member bill mills who teaches computer science and MIS topics in the business school.
The search on his name gives us hits on many of the programs from the past seven years.
19. Annual Scholars Luncheon Program
This is the section containing Bill Mills information from the 2006 Program.
Note that the search terms are highlighted within the document.
20. Inauguration of Dr. Samuel W. Dub Oliver
On October 2, 2009 Dr. Samuel W. Dub Oliver was inaugurated as the 12th President of ETBU.
21. Inauguration of Dr. Samuel W. Dub Oliver
Accolades in the form of letters and certificates were sent by organizations and individuals from around the state and nation.
These were scanned and assembled as a book in PDF format, then added to ebrary through DASH!
22. Inauguration of Dr. Samuel W. Dub Oliver
This is the page showing the certificate from Texas Governor Rick Perry in recognition of Dr. Olivers installation as President of the University.
23. Inauguration of Dr. Samuel W. Dub Oliver
The program for the installation service was also scanned and added via DASH!
24. Honors Projects
At ETBU the honors project leading to graduation with distinction is a four-semester program of original research directed by faculty in the students academic major.
Before DASH! the recently completed honors projects were simply listed on the University web pages and the only organization comes from a catalog record added to TigerCat.
25. The Martian
The Martian is the official yearbook of ETBU.
First volume dates back to 1918, the first year classes were held at the College of Marshall.
First volume scanned was that of 1919.
Scan completed in March 2010 and the download onto DASH! was completed in April 2010.
26. Picture Distortion 1
Picture Distortion 2
The Martian 1919 Faculty Pages - Distortion Problem Encountered
27. The Martian of 1919 - Faculty
Although there were some distortions and skewing of pictures this is an example of a page where that did not occur.
Because of these discrepancies it is suspected that the cause is the scanning quality and not DASH! itself.This theory will be tested once a better scanner is purchased.
28. DASH!
CONTENTdm
Pages load quickly
File size is not an issue when downloading
Indexing is processed by DASH!
No additional software required
Pages load more slowly
File size is limited some files must be loaded in parts
Indexing is manual or with an OCR scan
Software required for downloads and editing
DASH! vs. CONTENTdm: The Martian
29. Government Documents
Public domain so no copyright clearance needed
Ability to house a divergent group of publications in one place
Full text is indexed during processing
Usage statistics can be gathered
30. Availability
Timing was perfect
Already ebrary subscribers
ebrary interface
Proven
ETBU Community already familiar
Fully indexed
Full text searchable
Metadata can be added
Usage statistics
COUNTER compliant
One report for all ebrary materials, including DASH!
Ease of use
Online training took less than an hour
No special software needed
Each document receives a permanent URL allowing easy sharing of links
Cost
Free as a current subscriber to Academic Complete
Opportunity to add to the knowledge base
Great opportunity for all libraries, but especially smaller academic institutions where the emphasis is teaching
Opportunity for ETBU to establish a publication outlet as well as an archival repository
Why Try?Why Keep Using?
The reasons to keep using DASH! are the same reasons to try in the first place.
31. In Conclusion
Jarrett Library at East Texas Baptist University will continue to use DASH! as a viable method of producing a digital repository and highly recommends the product to other libraries, large or small, who are looking at an effective method to create digital repositories.
32. DASH! Demo
Demo of DASH! from both the private and publicly available channels
Jarrett Library (private) channel
ETBU (public) channel