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Presented by Stephanie Beene at the Annual Conference of the Visual Resources Association, April 3rd - April 6th, 2013, in Providence, Rhode Island.
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CSI: Capturing the essence,
preserving the past
Senior Studio Art @ Lewis & Clark College: e Archives, 1993-2013
CSI
• C – Collaborative Creation • S – Scalable & Sustainable • I – Intuitive, Integrated, & Iterative
(CSI bring to mind detectives, investigation, and forensics? Good! is project encompassed all of three of these)
Facets of the project • Preservation (institutional history, digital, archival,
metadata, intellectual) • Development and Design of a new online
archives. – Collaboration with project team – ID stakeholders & audience – List of desirables (investigation of platforms) – Goals & outcomes – Timeline & workflow – Assessing the stages of work (digitizing, cataloging,
migration, development, etc.) • Iterative design feedback loop: faculty & students
e original format, 1993-2007
e intermediate format 2008-2009
e last episode: Digital images (jpegs) 2008-11
Desirables for new system • Functionality: – Search & browse by (graduating) year, artist, studio
specialty (worktype) – Needed to be intuitive in design – Needed to be aesthetically pleasing for our target
audience – Needed both closed and open systems because of
evolution of copyright & IPR policies
Lessons applied from other projects • Metadata creation & collaboration • Ways of viewing, ways of searching/browsing • Ways the site might be used • Feedback loop! • Sustainability and scalability
Settling on Omeka • Exhibits plug-in • Aesthetic design • Flexible and scalable • Easy to upload items; A/V items too! • Intuitive – a “google” like search bar with good
results; a robust “advanced search” feature with fields easily modified by admins
• Quick fixes and more than one admin (collaborative metadata and collaborative exhibits)
• We had the human resources
Takeaways • It’s always evolving • Overall, a great success! • Omeka is *SUPER* flexible (which is a good
thing, but can also be a bad thing) • Other things are written in code and NOT
flexible • e value of institutional history surmounts any
pain of digitizing and investigation • e response to the site – faculty, students,
alumni, pub-com, external constituents – has been overwhelmingly positive