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A primer on managing documents effectively and using information management strategies
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What Is Document Management?
© 2011 Information Management Solutions, LLCSimplifying Document Management
What Is A Document?
• It’s a container
• We use information
• Is this a document?
• How many angels fit on the head of a pin?
© 2011 Information Management Solutions, LLCSimplifying Document Management
What Is Document Management?
• It is not about the “Paperless Office”
• It is about empowering your business to be more productive
• The key is a centralized information store
© 2011 Information Management Solutions, LLCSimplifying Document Management
Key Benefits
• Reduce costs associated with paper
• Make business processes more efficient
• Boost employee productivity
• Improve customer service
© 2011 Information Management Solutions, LLCSimplifying Document Management
Key Benefits (continued)
• Eliminate document storage space
• Increase document accessibility
• Securely archive and enhance business continuity
• Improve regulatory compliance and reduce legal risk
© 2011 Information Management Solutions, LLCSimplifying Document Management
Strategic Implications
• Most corporate knowledge is in documents
• Document management can mine the “knowledge value”
• Information becomes available for decision-making
• Legal and regulatory compliance has new strategic importance
© 2011 Information Management Solutions, LLCSimplifying Document Management
Tactical Implications - Issues
• Whether digital or paper, documents cost money
• Managing documents can cost business up to 15% of revenue
• Documents are a tactical liability if they fail to perform optimally
• Liability if they cause inefficiencies in processes they support
© 2011 Information Management Solutions, LLCSimplifying Document Management
Tactical Implications - Solutions
• Reduce operating costs
• Reduce hardcopy costs
• Reduce administration costs
• Decrease space and storage needs
© 2011 Information Management Solutions, LLCSimplifying Document Management
Tactical Implications - Solutions
• Improve employee productivity
• Improve regulatory compliance and reduce legal risk
• Customer service implications
• Central information repository is key
© 2011 Information Management Solutions, LLCSimplifying Document Management
Comprehensive Document Management
• Decision-making: applied knowledge is power
• Document management systems enhance flow of information
• Document management has become a business imperative
• Empower your organization
© 2011 Information Management Solutions, LLCSimplifying Document Management
And…
• Collaboration
• Version control, auditing and enhanced security
• Remote access
• Electronic workflow
© 2011 Information Management Solutions, LLCSimplifying Document Management
?
© 2011 Information Management Solutions, LLCSimplifying Document Management
Thanks, from IMS
…and may all your documents be managed appropriately!
© 2011 Information Management Solutions, LLCSimplifying Document Management