SHAREPOINT AND PROJECT CONFERENCE ADRIATICS ZAGREB, 11/28/2012

What’s New in SharePoint 2013 for IT Pros

MICHAEL NOEL, CCO

sponsors

Michael Noel• Author of SAMS Publishing titles “SharePoint 2007 Unleashed,” the upcoming “SharePoint

2010 Unleashed,” “SharePoint 2003 Unleashed”, “Teach Yourself SharePoint 2003 in 10 Minutes,” “Windows Server 2008 R2 Unleashed,” “Exchange Server 2010 Unleashed”, “ISA Server 2006 Unleashed”, and many other titles .

• Partner at Convergent Computing (www.cco.com / +1(510)444-5700) – San Francisco, U.S.A. based Infrastructure/Security specialists for SharePoint, AD, Exchange, Security

What we will cover• Hardware and Software Requirements• New Service Applications• Distributed Cache Service• Request Management• User Profile Service Improvements• ECM/WCM Improvements• Shredded Storage• FAST Search Improvements• SQL Data Tier Improvements

Hardware and Software Requirements• Windows Server 2008 R2 SP1 or Windows Server 2012

(Preferred)• SQL Server 2008 R2 w/SP1 or SQL Server 2012

(Preferred)

Type Memory Processor

Dev/Stage/Test server 8GB RAM 4 CPU

‘All-in-one’ DB/Web/SA 24GB RAM 4 CPU

Web/SA Server 12GB RAM 4 CPU

DB Server (medium environments) 16GB RAM 8 CPU

DB Server (small environments) 8GB RAM 4 CPU

Service Applications in SharePoint 2013

• New service applications available and improvements on existing ones

• Office Web Apps is no longer a service application

• Web Analytics is no longer service application, it’s part of search

New Service Applications• App Management Service – Used to manage the new

SharePoint app store from the Office Marketplace or the Application Catalog• SharePoint Translation Services – provides for

language translation of Word, XLIFF, and PPT files to HTML• Work Management Service – manages tasks across

SharePoint, MS Exchange and Project.• Access Services App (2013) – Replaces 2010 version

of Access Services

App Management Service Architecture

Translation Services ArchitectureWeb Front End

Object Model

Application Server

Queue Manager/ Scheduler

Document Queue Database

SharePoint Content Database

Document Translation Parsing Engine

Immediate Based Document Queue

Timer Job Based Document QueueTimer job

Online Translation

Engine

Work Management Service Architecture

Timer job

Service cachefor tasksSynchronous request

for task to UI

Asynchronous cache request for providers

Search

Project

Exchange

Provider X

Access Services 2013 – Architecture Overview

Service Databases

• Service Applications with their own DBs:• App Management Service• Business Data Connectivity• Managed Metadata Service• Search• Secure Store Service• SharePoint Translation Services• State Service• Usage and Health Data Collection• User Profile• Word Automation Service• Access Services App databases

Cross farm services in SharePoint 2013

• Remote farms don’t need perms to parent farm DBs

• Any farm can publish SAs• One web application can use both local

and remote SAs• Enables centralized “enterprise” SAs• Support only in specific service

applications• Business Data Connectivity• Managed Metadata Service• Search• Secure Store Service• SharePoint Translation Services• User Profile

Service Applications and WAN environments

Service application Recommended for WAN environments?

Search

Managed Metadata

Machine Translation Service

Business Data Connectivity

User Profile

Secure Store Service

Distributed Cache Service

• A new Windows service – the AppFabric Caching Service – is installed on each server in the farm when SharePoint is installed• It is managed via the Services on Server page in central

admin as the Distributed Cache service• The config DB keeps track of

which machines in the farm are running the cache service

Distributed Cache Setup• The farm account is used as service account for Cache Service• Like user profile service in SharePoint 2010, during setup the service account should have elevated privileges (i.e. local admin)• After setup is complete you should lower the privileges for the account

Distributed Cache Distribution

Distributed Cache service (Windows

service)

Cache Cluster

Distributed Cache service (Windows

service)

Distributed Cache service (Windows

service)

Distributed Cache service (Windows

service)

Distributed Cache service (Windows

service)

Cluster configuration

stored in config DB

Request Management (RM)

• The purpose of the Request Management feature is to give SharePoint knowledge of and more control over incoming requests• Having knowledge over the nature of incoming requests –

for example, the user agent, requested URL, or source IP – allows SharePoint to customize the response to each request• RM is applied per web app, just like throttling is done in

SharePoint 2010

RM ComponentsRequest Manager (RM)

Request Throttling and Routing

Throttle if appropriate, or select which WFE’s the request may be sent to

Request Prioritization

Filter WFEs to only ones healthy enough for the request

Request Load Balancing

Select a single WFE to route to, based on weighting schemes like health

Machine Pool

RM Routing and Pools• Routing rules route requests and are associated with MachinePools• MachinePools contain servers• Servers use weights for routing – static weights and health weights• Static weights are constant for WFEs; health weights change dynamically

based on health scores

Static Weight = 1Health Weight = 4

Static Weight = 1Health Weight = 4

Routing Rule #1Routing Rule #2…Routing Rule #n

User Profile Import options in SharePoint 2013

SharePoint Farm

User ProfileService

Application

Active Directory

FIM

C#

Direct Active Directory Import

External System

BCS

Business Connectivity Services Improvements in SP 2013

• OData Support as data source• Eventing FrameWork for external notifications• Provides also alert capability for external lists

• Support for SharePoint Apps• BDC models scoped for app level, not to farm level

• External list enhancements• Performance improvements, Data Source Filtering,

Sorting, Export to Excel

• CSOM API

Shredded Storage

SQL 2012 Data Tier Design OptionsAlwaysOn Availability Groups

• Two AGs• Content AG with

four replicas – Synch and Asynch

• Service App/Farm DBs on separate AG, 2 Synch copies only

• Read-only farm in remote office attached to content DB copy

• DR farm in remote DC on standby to connect to content DB copy

Claims-based Authentication• SharePoint 2013 continues to offer support for both claims and classic authentication modes• However claims authentication is THE default authentication option now• Classic authentication mode is still there, but can only be

managed in PowerShell – it’s gone from the UI • Support for classic mode is deprecated and will go away in a

future release

• There also a new process to migrate accounts from Windows classic to Windows claims – the Convert-SPWebApplication cmdlet

Enterprise Content Management• Site-level retention policies

• Compliance levels extended to sites• Policies include:

• Retention policy for sites and Team Mailbox associated with site

• Project closure and expiration policy

• Discovery Center• Designed for managing discovery cases

and holds• Establishes a portal through which you

can access discovery cases to conduct searches, place content on hold, and export content

Enterprise Content Management• eDiscovery capablities

• Support for searching and exporting content from file shares

• Export discovered content from Exchange and SharePoint

• Team folders• Seemless integration of

Exchange and SharePoint to provide best of both world and end user flexibility

Unified Discovery across Exchange, SharePoint and Lync

• Find it all in one place (unified console)• Find more (in-place discovery returns the richest data)• Find it without impacting the user (Give legal team discovery, leave IWs

alone) Discovery Center in SharePoint

Unified Preserve, Search and Export

Exchange Web Services Connect to Exchange to get mailbox data

Lync Archiving to Exchange

Exchange is the compliance store for Lync

Search Infrastructure Exchange and SharePoint use the same search platform

Central Place to view all Cases

Add, manage and export discovery sets

Site Based Compliance & preservation

• Compliance officers create policies, which define:• The retention policy for the entire

site and the team mailbox, if one is associated with the site.

• What causes a project to be closed.• When a project should expire• Can set also site collection as read

only

• Policy also available optionally from self site creation• Policies can be replicated from

content type hub cross enterprises

Team Folders – Exchange and SP Integration

• Documents are stored in SharePoint• Emails are stored in

Exchange• Team Folders can receive

emails and have their own email address• Easy access to both from

Outlook and SharePoint• Unified compliance policy

applies to both

Web Content Management• Support the tools and

workflows designers use• Variations & Content

Translation• Search Engine Optimization• Cross Site Publishing• Video & Embedding• Image renditions• Clean Urls• Metadata navigation

Search

• New Search architecture (FAST based) with one unified search• Personalized search

results based on search history• Rich contextual

previews

Search - Logical Architecture

Index Architecture An index partition is a logical

portion of the entire search index. Each partition is served by one or

more index components (or “replicas”)

In a partition there’s only one primary (or “Active”) replica who’s the only one that writes data in a partition

Other secondary (or “passive”) replicas are there for fault tolerance and increased query throughput

Index can scale in both horizontal (partitions) and vertical (replicas) ways

Partitions can be added but NOT removed

PrimaryReplica

SecondaryReplica 1

SecondaryReplica 2

Secondary Replica 1

SecondaryReplica 2

Primary Replica

Secondary Replica 3

SecondaryReplica 2

Primary Replica

SecondaryReplica 1

Partition #1 Partition #2 Partition #3

SecondaryReplica 3

SecondaryReplica 3

Servers

Index Servers1, 2 & 3

Index Servers4, 5 & 6

Index Servers7, 8 & 9

Index Servers10, 11 & 12

Business Intelligence

• Excel BI• Instant analysis through In

Memory BI Engine• Power View Add-in

• Excel Services• Improved data exploration• Field List and Field Well Support• Calculated Measures and Members• Enhanced Timeline Controls

Business Intelligence

• PerformancePoint Services• Filter enhancements and Filter search• Dashboard migration• Support for Analysis Services Effective

User

• Visio Services• Refresh data from external sources –

BCS and Azure SQL• Supports comments on Visio Drawings• Maximum Cache Size service

parameter• Health Analyzer Rules to report on

Maximum Cache Size

Mobile

• Classic and Contemporary views for mobile browsers• Automatic Mobile Browser

Redirection• Target different designs

based on user agent string• Office Mobile Web Apps• Excel• PowerPoint• Word

• Push notifications

• General Service Application Model Unchanged, but new features added• Search completely overhauled and FAST bolted on• User Profile Synch now has options for no-FIM (pull

only,) FIM from 2010, and Full FIM• RM and Distributed Cache Feature added for

performance• Shredded Storage improves storage options• SQL 2012 adds additional options at the data tier,

including AOAG

Session Summary

Thanks for attending!Questions?

Michael NoelTwitter: @MichaelTNoel

www.cco.comSlides: slideshare.net/michaeltnoelTravel blog: sharingtheglobe.com

Pre-order SharePoint 2013 Unleashed:tinyurl.com/sp2013unleashed