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How to Be a Professional How to Be a Professional
While Not in the OfficeWhile Not in the Office
How to Be a Professional How to Be a Professional
While Not in the OfficeWhile Not in the Office
Louisiana Bar AssociationNew OrleansJuly 11, 2008
OVERVIEWOVERVIEW
• HARDWARE• Laptops• Tablets• Handhelds• Accessories
• THE CLOUD• Remote Access• Hosted Services• Outlook over the web
NOTEBOOKNOTEBOOK
● Speed● RAM ● Sound● Monitors● CD-ROM● Hard Drive● Network Card● Weight/Size● Price● Brand
WIFI NETWORKINGWIFI NETWORKING
● CONFIGURATIONS
▸ 802.11g is most common type , comes installed on many laptops
▸ 802.11n (“Pre-N”) is the system to buy when it becomes formally available
▸ May have problems running network applications
● COST▸WAP - $10 to $750▸WiFi PC Access - $5 to $100▸Wireless Print Servers - $50 to 300
Activate “WEP” Wired Equivalency Privacy Not 100% secure but is far better than doing
nothing Choose 128 bit WEP if available (v. 40 bit WEP)
Turn OFF “SSID Broadcasting” Your WAP is less visible MAC Address limiting - only authorized users
allowed
Use firewalls Networked hardware firewalls Software firewalls
ZoneAlarm Pro Norton Internet Security
WIFI SECURITY TIPSWIFI SECURITY TIPS
HANDHELD DEVICESHANDHELD DEVICES
●BlackBerry●Smartphones
● Palm● Pocket PC/Windows Mobile)
●Apple iPhone
●Pricing● Anywhere from $200 to $600
depending on the cell service provider and available rebates
HANDHELD HANDHELD FEATURESFEATURES
▸Speaker Phone▸Bluetooth 2.0▸ GPS▸ WiFi
▸Email▸Texting ▸Adobe▸Bluetooth 2.0▸Backup Software
LEGAL SPECIFIC LEGAL SPECIFIC SOFTWARESOFTWARE
●WHY?●Gather critical file Information from anywhere●Be able to tell the Judge when you are free●Bill for cell phone and email calls from your
Smartphone
●VENDORS● PCLaw TE● Amicus Mobile● AirTime● Worldox Web● TimeMatters
CELL PHONE SECURITYCELL PHONE SECURITY CELL PHONE SECURITYCELL PHONE SECURITY
BLUETOOTH Anyone within 30-100 feet of you
can access your phone Turn off in public places or Set to “Non-Discoverable” state
WIPING DEVICES You need to be able to destroy all
information on your handheld if you lose it
BLUETOOTH Anyone within 30-100 feet of you
can access your phone Turn off in public places or Set to “Non-Discoverable” state
WIPING DEVICES You need to be able to destroy all
information on your handheld if you lose it
ADD ON’sADD ON’sADD ON’sADD ON’s
Car KitsCar KitsCar KitsCar Kits
Key BoardsKey BoardsKey BoardsKey Boards
GPSGPSGPSGPS
Car MountCar MountCar MountCar Mount
LEGAL iPodLEGAL iPod
▪Apple iPod ▪ Can serve as an external hard drive
▪ Add data backup software like Backup MyPC, RetroSpect or Second Copy▪ Store digital photos of clients, accident scenes, real estate property using the iPod Photo▪ $199-$449
PORTABLE SCANNERPORTABLE SCANNER
●USB Powered●Light●Small Footprint●Holds around 10
Sheets
Fujitsu ScanSnap S300
BUSINESS CARD BUSINESS CARD SCANNERSCANNER
BUSINESS CARD BUSINESS CARD SCANNERSCANNER
Eliminate thick wad of business cards from conferences
Scan directly into Outlook fields
Retrieve on Web Add meetings notes, personal
details Sync with PDA
Eliminate thick wad of business cards from conferences
Scan directly into Outlook fields
Retrieve on Web Add meetings notes, personal
details Sync with PDA
VOIPVOIPVOIPVOIP
Soft phone can run from laptop
Clients cannot tell where you are
Easy to setup multiple offices Avoid Katrina Like Problems Cheap!!!
Soft phone can run from laptop
Clients cannot tell where you are
Easy to setup multiple offices Avoid Katrina Like Problems Cheap!!!
SKYPESKYPESKYPESKYPE
Skype to Skype calls are free
Cheap Long Distance Decent Quality Can be used on a
SmartPhone
Skype to Skype calls are free
Cheap Long Distance Decent Quality Can be used on a
SmartPhone
ACCESSORIESACCESSORIESACCESSORIESACCESSORIES
BatteriesWeb CamerasBlue tooth
Mouse Headphones
MapsTravelWeather
BatteriesWeb CamerasBlue tooth
Mouse Headphones
MapsTravelWeather
THE CLOUDTHE CLOUDTHE CLOUDTHE CLOUD
EXTRANETSEXTRANETS
Connect to clients, courts, co-counsel,
securely via the Web using Extranet
technology
BLOGS BLOGS BLOGS BLOGS
StorageLexisWest
BackupXdrive
E-MailGmail
AllGoogleYahooMicrosoft
StorageLexisWest
BackupXdrive
E-MailGmail
AllGoogleYahooMicrosoft
REMOTE DATAREMOTE DATAREMOTE DATAREMOTE DATA
Remote Web Workplace Outlook Web Access VPN Remote Desktop (Terminal Services) Citrix
The Remote Web Workplace is a feature of Microsoft's Windows Small Business Server and the yet-to-be-released midsize business-focused product, Windows Essential Business Server, which enables pre-created users to log in to a front-end network-facing interface of the small business server.
Outlook Web Access (OWA) is a webmail service of Microsoft Exchange Server 5.0 and later, originally called Exchange Web Connect (EWC). The web interface of Outlook Web Access resembles the interface in Microsoft Outlook. Outlook Web Access comes as a part of Microsoft Exchange Server 2007 and previous versions of Exchange.
Remote Web Workplace Outlook Web Access VPN Remote Desktop (Terminal Services) Citrix
The Remote Web Workplace is a feature of Microsoft's Windows Small Business Server and the yet-to-be-released midsize business-focused product, Windows Essential Business Server, which enables pre-created users to log in to a front-end network-facing interface of the small business server.
Outlook Web Access (OWA) is a webmail service of Microsoft Exchange Server 5.0 and later, originally called Exchange Web Connect (EWC). The web interface of Outlook Web Access resembles the interface in Microsoft Outlook. Outlook Web Access comes as a part of Microsoft Exchange Server 2007 and previous versions of Exchange.
REMOTE CONNECTIONSREMOTE CONNECTIONSREMOTE CONNECTIONSREMOTE CONNECTIONS
Collaboration SoftwareCollaboration Software
FolderShare
Groove
FolderShare
Groove
● There is no single “best” legal research service
▸ Combine Lexis, Westlaw, LOIS ▸ FastCase thru LSBA
● Resources
▸ LLRX.com ▸ “Fact Finding On The Internet”
LEGAL RESEARCHLEGAL RESEARCHLEGAL RESEARCHLEGAL RESEARCH
WEB DICTATIONWEB DICTATION
• NCH SwiftSound Express
• NU Dictate
• Web Dictate
PCLaw: $1630
ESSENTIAL BOOKSESSENTIAL BOOKS
●“How to Start and Build a Law Practice” by Jay Foonberg
●“Flying Solo” – Bill Gibson
●“2008 Solo & Small Firm Legal Technology Guide” –Nelson, Simek & Maschke
●“The Business of Law” by Edward Poll
●Visit www.lawpractice.org for ordering information
Thank You For Listening! Thank You For Listening!
Gulf Coast Technology Centerwww.gulfltc.org
Tom O’Connor ([email protected])Craig Bayer ([email protected])
Gulf Coast Technology Centerwww.gulfltc.org
Tom O’Connor ([email protected])Craig Bayer ([email protected])
Remote Connection Software
Remote Connection Software
LogMeIn is Free, no remote printing
Most widely used by attorneys
LogMeIn is Free, no remote printing
Most widely used by attorneys
File Sharing SoftwareFile Sharing Software
Microsoft Grove
FolderShare
Microsoft Grove
FolderShare
These programs allow you to sync your files with multiple workstations.
TAKE AWAYSTAKE AWAYS
Get expert help
Vendors
Collaborate on search methods
Iterative searches
Keep an audit trail
Always enter a clawback agreement
Get expert help
Vendors
Collaborate on search methods
Iterative searches
Keep an audit trail
Always enter a clawback agreement
