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AIESEC in Japan Delivery Guideline

Index:  

1.   Delivery  Process   P.  2  

2.   List  of  necessary  documents  and  information   P.  3  

3.   Requirements  condition  for  traineeship   P.  4  

4.   Important  information   P.  4  

AIESEC in Japan

Delivery Guideline

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AIESEC in Japan Delivery Guideline

1   Delivery  Process  

In this chapter, will be a brief explanation about the process of delivery from selection of EP to the

issue of visa.

Notice  Process of Certification of Eligibility is irregular. We can not say, “Certainly, Certification of Eligibility

is issued in two month.’’ It sometimes takes more than 3 month. So, please do not book airplane ticket

or move your resident before visa has issued. Sorry for your inconvenience.

Exchange Acceptance Note (1 week) Please send EP Acceptance Note to TN-manager by e-mail or fax.

Step 1

Step 2

EP Selection (1 week) TN often requires assignments (e.g. motivation letter) or telephone interview

to EP applicants.

Step 3

Get Certification of Eligibility (2 months) To get VISA, all EP needs to receive Certification of Eligibility which is

issued by immigration office in Japan. AIESEC in Japan have to submit

various documents to immigration office to receive Certification of Eligibility

according to strict regulation of immigration. Please notice it takes 2 month

averagely to receive Certification of Eligibility since exchanging Acceptance.

Note.

Step 4

Get Visa (10 days) When TN-manger receives Certification of Eligibility from Immigration

Office, TN Manger will send it to EP-manager or EP. It takes about 4 days by

air mail. When EP Manger or EP receives Certification of Eligibility, go to

Japanese embassy or consulate and exchange it to visa. It depends on the

country, but usually visa will be issued in a week.

Come to Japan If VISA has issued safely, it’s the time to come to Japan!! Please make sure

to fix the date of arrival with TN-manger.

Looking forward to see you!!

Step 5

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AIESEC in Japan Delivery Guideline

2   List  of  necessary  documents  and  information  

EP must prepare the following documents to apply for the traineeship visa. Please send all documents

by airmail after exchanging Acceptance Note. AIESEC in Japan has to submit all documents to

Immigration office in order to get Certification of Eligibility which mentioned at Step 3 of Chapter 1.

List  of  necessary  documents  þ *Curriculum Vitae TN-manager has format of C.V. þ Copy of Passport

þ Photograph (4cm×3cm)

This photograph must be clear enough without background, must be taken within 6 months before the application procedure and cover upper body with uncovered head. Also, please write your own autograph on the reverse side.

þ *Certification of studentship It must include the expected date of your graduation. If the certification isn’t written in English, Japanese or Chinese, please make one copy translated in those languages.

þ Some supporting documents To be submitted on the occasion of application. e.g.) A letter of recommendation from the professor, if possible.

* Original document (the copy isn’t allowed)

Besides documents listed above, please send following information by e-mail. TN-manger will use the

information to fill in the application for Certification of Eligibility.

List  of  necessary  information  þ Name: þ Place to Apply for Visa: þ Sex: Male / Female þ Intended Length of Stay: þ Nationality þ Past Entry into / Stay in Japan: Yes / No þ Date of Birth: If yes, þ Place of Birth: How many times: times þ Home town / city: The latest entry: y m d to y m d þ Marital Status: Single / Married þ Family in Japan: Yes/No þ Occupation: Student (Must be) If yes, þ Information of Passport Relationship:

(1) Number: Name: (2) Date of Issue: Age: (3) Date of Expiration: Nationality: (4) Issuing Authority: Residing with Applicant or Not: Yes/No

þ Purpose of Entry: Traineeship (Must be) Occupation: þ Date of Entry:

þ Port of Entry: þ Accompanying Persons, if any: Yes/No

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AIESEC in Japan Delivery Guideline

3   Requirements  condition  for  traineeship  

EP must satisfy the following conditions for going on an internship in Japan.

You have to...

Ø Get a “Traineeship Visa” to enter Japan. Any other visa won’t be issued to AIESEC

Traineeship.

Ø Be a student before and after the traineeship. EP must belong to the rightful institution such as

university or college. (Excluding language school or cultural school)

Ø Go back to your country and reenrol the same university or college after the traineeship.

Notice  Ø Minimum duration of internship is 6 weeks and maximum is 6 months.

Ø If you participated in an internship in Japan before, you can’t participate in it again. Because

“Traineeship Visa” can be issued only ONCE unless the circumstances are exceptional.

Ø You cannot do any part time work during your internship program.

Ø If one is studying / is going to study in Japan before or after the traineeship, please notify TN

Manager in advance.

Ø When Acceptance Note is submitted, one cannot reject. If going on a long-term traineeship, make

sure with the University or college if absence from school is permitted or not.

4   Important  information  

Ø Insurance

During the traineeship, you will be covered by traineeship insurance provided by the

company. Most of the troubles will be covered by the insurance except for dental treatment and

pregnancy.

Ø Accommodation

AIESEC in Japan will help you to find a suitable accommodation for your stay. You will

discuss about the matter during the delivery process, and hopefully find one before your arrival.

Rent for the accommodation will be decided in consultation between you and the company.

Ø Flight Ticket

According to Japanese law, TN must pay for the travel expense when trainee returns to his/her

country. This expense will be paid when the internship begins.

Hope this guideline will help all of AIESEC Members and Exchange Participants to make it happen.

Looking forward to see you in Japan!!

AIESEC  in  Japan  Member  Committee  12/13  term  In-­‐‑Coming  Exchange  Team