FMP Event - Using property rationalisation to achieve flexible working and business savings - Sandra...

Delivering Transformation. Together.

USING PROPERTY RATIONALISATION TOACHIEVE FLEXIBLE WORKING ANDBUSINESS SAVINGSOctober 2015

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THE CHALLENGE

Where we were: A property portfolio that no longer matched the needs of the business Too many buildings Under utilisation Heavy property costs

The Challenge: To reduce the size of the property portfolio To cut costs To improve the working environment

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WHY DID WE CHOOSE TO IMPLEMENT FLEXIBLE WORKING?

2 floors in London

Low utilisation rates

Staff ‘owning’ desks, even empty ones

Work styles out of date for our business

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Expensive accommodation costs‐ Opportunity to break a lease

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UTILISATION DESKING

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UTILISATION ROOMS

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APPROACH TO IMPLEMENTATION, BENEFITS?

Analysis of occupations Internal External (Steelcase workscan project)

‐ General staff‐ Leadership workshop

Identify ‘art of the possible’

Business case

Staff consultation

Fit out

Survey

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WORK SETTINGS

Fixed desks; Reduced allocation i.e. Account 1: 59 to 30

Flexible desks

Meeting rooms; Large, Small, Focus

No offices

Drop down areas

Technology areas

Break out areas

Print hubs

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EQUIPMENT

Video conferencing

Room wizards

Kiosks

Smart boards

Eno boards

Interactive technology areas Multi user

IPT telephony

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TOOLS

Resource Scheduler Set up

‐ Rules or work settings‐ Security groups‐ Administrations

Using‐ Linked to Lotus‐ Linked to Notes‐ Intranet‐ Kiosk‐ Room wizards

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THE RESULTS

A modern new work space with great flexibility

Reduction in the London footprint

Reduction in overhead costs

A template to roll out elsewhere

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QUESTIONS

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Delivering Transformation. Together.