{ 2014 State Conference for Public and Non-Public Schools and Organizations Stephanie N. Robinson...

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2014 State Conference for Public and Non-Public Schools and Organizations

Stephanie N. RobinsonDirector, School Support Division Mississippi Department of Education

MDE, Office of Child Nutrition State ConferenceJuly 9, 2014

We will discuss: Community Eligibility Provision Administrative Reviews Verification Eligibility Effective Date for

Directly Certified Students Technical Assistance Map

During this session…

The Community Eligibility Provision

Section 104(a) of the Healthy, Hunger Free Kids Act of 2010 amended Section 11(a)(1) of the Richard B. Russell National School Lunch Act (42 U.S.C. 1759a(a)(1)) to provide an alternative to household applications for free and reduced price meals in high poverty local educational agencies (LEAs) and schools. This alternative is referred to as the Community Eligibility Provision (CEP).

The Community Eligibility Provision (CEP)

• Meet a minimum level (40%) of identified students for free meals in the year prior to implementing the CEP;

• Agree to serve free lunch and breakfast meals to all students;

• Not collect free and reduced price applications from households in participating schools;

• Maintain a total count of breakfast and lunches served to students at the point the students receive the meal.

CEP Requirements

Determining School Eligibility

School eligibility is based on the number of students who meet the “Identified” definition.

“Identified students” are those students approved as eligible for free meals who are not subject to verification.

This includes, students directly certified for free meals on the basis of their participation in the Supplemental Nutrition Assistance Program (SNAP). The extension of benefits to students within the same household are also classified as “Identified Students” for the purpose of CEP.

Other “Identified Students”

Determining School Eligibility and Federal Reimbursement

ISP = # of Identified Students as of April 1 x 100

Total Enrollment* as of April 1

****The ISP must be 40% or greater.****The Identified Student Percentage (ISP) is then multiplied by the USDA determined factor of 1.6.

*Enrollment is defined as the number of students with access to the NSLP and SBP enrolled in the school as

of April 1, 2014

Determining Federal ReimbursementThe resulting answer is the percentage of

total meals served reimbursed at the federal free rate

of reimbursement. The remaining percentage of

meals are claimed and reimbursed at

the paid rate.

Meal Claiming Percentage Examples

• 40% x 1.6 = 64% Free, 36% Paid

• 60% x 1.6 = 96% Free, 4%

Paid

• 62.5% x 1.6 = 100% Free

Free Rate $3.01, vs. Paid Rate $0.36

ISP x Multiplier (1.6)

Application Deadline

• August 30, 2014• SP 50-2014: Extension of the Deadline

for Local Educational Agencies to Submit Applications to Elect the Community Eligibility Provision • Issued June 12, 2014

Questions/Contact InfoOffice of Child Nutrition601.576.4955Stephanie N. Robinsonsnrobinson@mde.k12.ms.ushttp://www.mde.k12.ms.us/cep

Office of Federal Programs 601.359.3499Delicia Bennettdbennett@mde.k12.ms.us

CEP State Conference Breakout Sessions

July 10, 2014

Room 3

8:15 and 11:00

The Administrative

Reviews

Administrative Review (AR)

The Administrative Review is the SA assessment of the SFA’s administration of the NSLP, SBP, and other school nutrition programs.

Review each SFA at least once every three years Determine whether the SFA meets program

requirements Require any needed corrective action

The Difference (CRE vs. AR)

Goal: Combine compliance/monitoring with technical assistance

Off-Site Assessment Tool Includes a series of questions

that pertain to the monitoring areas of the AR

Intended to be completed prior to the on-site review

Information will be validated during the on-site visit

Designed to decrease time on-site

Posted at or near the beginning of the serving line

Aids students in identifying the reimbursable meal

Communicates items that may be selected for the meal

Must be posted for breakfast and lunch

Required Signage

Offer vs. Serve (OVS)Is enough food offered on all meal

service lines?Are students selecting enough

components/items to make a reimbursable meal?

Is food service staff at the POS able to recognize a reimbursable meal?

Production Records

Current and complete Production Records must be maintained on-site at the school for each meal service each day

Must document that all meal components are offered in quantities appropriate for age/grade groups served

Meal Pattern Requirements Ensure planned menus meet all daily and

weekly meal pattern requirements Ensure staff are using the correct serving

utensils and containers during meal preparation and service

Guidance, Tools, and Formshttp://

www.fns.usda.gov/school-meals/administrative-review-manual

Administrative Review

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SFA Verification Collection Report

FNS-742

National School Lunch Act, Section 9

7 CFR 245.6a “Verification Requirements”

Eligibility Manual for School Meals (August 2013) Part 8: “Verification”

Key Verification Documents

October 1: SFAs determine the total number of applications on file for the current school year as of October 1

October 31: SFAs determine the total number of students enrolled for the current SY as of October 31st

November 15: SFAs complete verification activities

February 1: SFAs report verification results to the SA

Key Verification Dates

Report’s layout is different2 pages, Front and back

Report has 5 separate sections All SFAs participating in the NSLP must

complete the new form in all applicable sections RCCIs SFAs utilizing alternate provision

New Form

DO NOT USE

USE THIS FORM ONLY

Section 1: Total number of schools, RCCIs, and enrolled students

Section 2: SFAs with alternate provisions Section 3: Students approved free but not

subject to verification Section 4: Students approved Free/Reduced via

household application Section 5: Verification Results

5 Sections of the FNS-742

The SA does not have an agreement with Medicaid to conduct direct verification Section 5-Check box 5-6, Skip 5-7

Verification for Cause VC-1, total number of questionable applications as of

November 15th verified for cause Verification conducted “for cause” is done in addition to

the required verification sample size. Always round upward Do not rely on the software system...always double check Complete all applicable sections.

Verification

Verification State Conference Breakout Sessions

July 10, 2014

Room 2

8:15 and 9:30

Eligibility Effective Date for Directly Certified Students

Memo: SP 51-2014Addresses the flexibility for determining the eligibility

effective date under all methods used to directly certify students for free meal or milk benefits and applies only to the school meal programs

LEAs may consider the effective date of eligibility for free school meal to be the date of the automated data matching file which first identifies the student as eligible for direct certification, rather than the date the LEA accesses and processes the match in the POS system

Implementation Scenario #2

Technical Assistance Map

TTunica

Monroe

Leflore

WayneJones

Yazoo

GeorgePearlRiver

Stone

HarrisonJackson

Marion

Lamar

Fo

rrest Perry Greene

De Soto

Tate

Panola

Tallahatchie

Bolivar

Su

nfl

ow

er

Grenada

Carroll

AttallaHolmes

Wash

ing

ton

MadisonLeake

Scott

RankinHinds

CopiahSimpson

Smith

Lincoln

Jefferson

PikeAmite

Wilkinson

Adams Franklin

Marshall

Benton

TTippahPrentiss

Union

Lafayette

PontotocLee

ClayWebster

Lowndes

NoxubeeWinston

Kemper

Newton

Jasper Clarke

Alcorn

Tis

ho

min

go

Neshoba

Eric/Cedra

Rodney/Marcus

Bill/Alvin

Mary/Jessie

Hinds Co (see below)

Public/Non-Public Schools

The Methodist Children’s Home-Mary/J essie

C.M.I.—Rodney/MarcusClinton—Rodney/MarcusHinds AHS—Bill/AlvinHinds Cty—Mary/J essieHudspeth R. Center—Bill/AlvinJPS—Mary/J essieMSB/MSD—Bill/AlvinMS State Hospital—Bill/AlvinPiney Woods—Bill/AlvinSister Thea Bowman—Rodney/MarcusSt. Therese Catholic—Rodney/Marcus

RCCIs

Christians in Action, Inc. —Rodney/Marcus

MS Children’s HomeSociety—Rodney/MarcusMS Youth CorrectionsComplex (Oakley) —

Rodney/MarcusPositive Living—

Mary Burks

7/08/14 School Support

Contact Info

Office of Child NutritionSchool Support Help Desk 601.576.4955