1 DSTP Test Coordinator Training Fall 2007 Science & Social Studies, Grades 4 & 6 No High...

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DSTP Test Coordinator Training

Fall 2007

• Science & Social Studies, Grades 4 & 6• No High School Retest this year• No booklets are pre-id. All labels are self-

adhesive.

• Science & Social Studies, Grades 4 & 6• No High School Retest this year• No booklets are pre-id. All labels are self-

adhesive.

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Welcome

DSTP Test Coordinator TrainingDSTP Test Coordinator Training

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KEY CONTACTSHARCOURT: Anna Gutierrez

Delaware Program Coordinator 800-228-0752, ext. 5627Tom EalyDelaware Program Director 800-228-0752, ext. 5829Keisha Malone-HillDelaware Program Coordinator 800-228-0752, ext. 5664

DOE: Helen Dennis (hdennis@doe.k12.de.us) 302-735-4090James Hertzog (jhertzog@doe.k12.de.us) 302-735-4090Lisa Alexander (lalexander@doe.k12.de.us) 302-735-4090DOE Fax number 302-739-3092Corey Downer (State ID Numbers) 302-735-4140

Pitney Bowes Government Solutions Customer Service: 800-547-1229

Page 9, TCH

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Acronyms

DOE – Department of Education TCH - Test Coordinator’s Handbook DFA - Directions For Administering DTC - District Test Coordinator STC - School Test Coordinator TA – Test Administrator

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Key Dates

Receipt of materials Test administration Return of materials Score reports

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TCH Page 8

Key Dates – Grade 4 & 6 Science &Social Studies

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Test Security

School Test Coordinator: ensures security of test materials

trains Test Administrators in security procedures

notifies DTC immediately in case of security breach

Test Security Policy is in TCH and appendix to DFA

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Is it or isn’t it?

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If you think you might have a security breach:

Report it to the District Test Coordinator

Even if you are not SURE, report it to the District Test Coordinator anyway

DTC will notify DOE

DOE will provide instructions

Err on the side of cautiousness

We want to be able to protect YOU

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Two type of security breaches

• Improper handling/storage of materials• Improper test administration

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Improper Storage/Handling of Materials

It is a testing security violation to:a) Give any examinee access to secure test items or

materials except in the regular course of an authorized administration of the DSTP

b) Give unauthorized individuals or other persons access to secure test items or materials

f) Fail to follow security regulations and procedures for the storage, distribution, collection and return of secure test materials, or fail to account for all secure test materials before, during and after testing

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Improper Test Administration

• It is a violation of the Test Security Policy to:

d) Provide answers orally, in writing, or by any other means to any examinee;

e) Coach any examinee during testing by giving the examinee answers to secure test questions or otherwise directing or guiding a response or by altering or interfering with the examinee’s response in any way

g) Fail to properly monitor test administration, including permitting inappropriate collaboration between or among individuals

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Examples of Security Breaches

• TA discusses possible answer content with students during test

• TA reads test items before test, and incorporates content into classroom lesson

• TA overhears students discussing answers during testing but does not intervene

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Examples, cont’d

• TA reads completed student response booklets and discusses them with colleagues in faculty room

• TA administers test accommodations not listed in a student’s IEP or DELSIS record

• TA allows students to return to previous sections in test booklet to fill in unanswered questions

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Test Materials

Test Coordinator Handbook Directions for Administering Inclusion Guidelines Test Booklets Response Booklets

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Form Indicator

grade

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Science, Grade 6

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Science & Social Studies, Grade 4

Open ended question with no box

Open ended question with box

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TC Preparation Checklist – Gr 4 & 6 Science & Social Studies

TCH – pages 68-69:

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Test Sessions – Science & Social Studies

Timing of each test day summarized on p. 13 of TCH

Make-up dates Gr 4, 6 Science: Oct 17 & Oct 22-25 Social: Oct 22-25

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Grades 4 & 6 Science & Social Studies

Grades 4 & 6 Science & Social Studies

Page 13, TCH

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Receipt and Inventory of Materials

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Box Labels & Packing List –

Page 18, TCH

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SECURITY CHECKLIST

No Names listed.

Fall test booklets not pre-labeled.

Fall response booklets are not pre-labeled.

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Checklist for District Test

Coordinators

Inventorying Test

Materials

Page 22, TCH

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Checklist for School Test Coordinators- Grade 4 & 6 Science & Social Studies

Inventorying Test Materials

Page 23 – TCH

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Confirming Labels and

Ordering Labels

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http://www.doe.k12.de.us/programs/aab/default.shtml not available until 9/28/07

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http://www.doe.k12.de.us/programs/aab/coordinators.shtml

not available until 9/28/07

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Sample Label Screen

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Supplemental Label Dates for Grades 4 & 6 - Science & Social Studies

• One supplemental label shipment

– Data capture on Thursday, 10/21

– To be received by schools on Tuesday, 10/23

• If labels not received in time for shipping your materials, do not delay your shipment

– Make sure student information (including ID) is on back of booklet -- return these booklets in a “Special Handling” envelope

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Applying Student Labels

• ID info is NOT printed on ANY fall 2007 test booklets

• Labels arrive on sheets• Apply labels to booklets

– Verify information on the label– Peel label from top to bottom– Place label in the box on back cover

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Back Page of Test Booklet

Page 34 TCH – S&SS

self-adhesive label

Student Info Grid

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Do NOT put a self-adhesive label on a book that already has a label.

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Do NOT allow a student to take a test in a booklet that has another student’s label on it.

TEST

MichelleDoe

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Distributing Materials to Test Administrators

Security of test materials

Distribute test materials in the morning before test, not before

Transfer materials to special programs

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Secure Routing Envelope

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School Test Coordinator must always have a record of. . .

• Which Test Administrator has which test booklets

• When the booklets were given to the TA

• Where the TA stores the materials

• When the TA Returned the materials

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Accommodations & LEP Exemptions

Guidelines for Inclusion (revised 4/30/07 or www.doe.k12.de.us/aab)

Record Accommodations in DELSIS by close-of-business, day before testing

Test Accommodations must already be in students IEP/504 plan

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Accommodations & LEP Exemptions cont’d

• Grade 4 & 6 LEP students that have been in DE schools for less than 12 months: – May be exempt from the fall 2007 grade 4 &

6 science and social studies tests– Fill in accommodation number 96

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Braille Large PrintSpanishKurzweil (gr 6)

Special Versions of the DSTPSpecial Versions of the DSTP

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Harcourt queried schools about # needed

Notify DOE if you need more

Shipped separately

supplementary instructions

p. 35-37 TCH

Special Versions, continued

Special Versions, continued

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Spanish Versions for Grade 4 Science & Social Studies

• Page 35 of TCH• Grade 4 Student will have 2 booklets:

– English science/social studies booklet– Spanish science/social studies booklet

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Spanish Gr 4 Sci&SS cont’d

• After testing1. Transcribe the multiple choice answers from the

Spanish booklets to the English booklets

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Spanish Gr 4 Sci&SS cont’d

2. In the English booklets, write “SPANISH” in each short answer response space

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Accommodations, cont’d

• Some classroom accommodations are not permitted during DSTP.

• Test Administrators must be aware of the accommodations for which each student is documented in DELSIS.

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Guidelines for Inclusion

(Cover is yellow)

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Scribing Protocols• Separate Scribing Protocol for American Sign

Language

• Read Page 40-42 in the Guidelines for Inclusion

• Student – must place punctuation– need not spell words

• Scribe – must spell words correctly

– will scribe exactly what student says

• Notify DOE of non-Spec Ed/504 students using scribes via Online Incident Report

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Students in Special Programs

p. 14 in TCH DAPI Consortium Discipline

Progs. Not DSCYF

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Consortium Discipline Alternative Programs

• You must transfer materials to the following sites if they are serving your students:– New Beginnings– Because We Care– The Compass School– PEAK– Quest Academy– SCOPE

• Also, DAPI

Programs listed on page 63 TCH

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Do not transfer materials to:

• Private court-ordered placements such as:– Project Stayfree– Advo-Serve– Aquila– Other?

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DO NOT transfer materials to DSCYF Sites:

Page 64,

TCH

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Word Processing Accommodations

In each open ended response space in the test booklet (gr 4) or response booklet (gr 6) write the words, “TYPED RESPONSE.”

Example:

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Do not staple, glue, paperclip or tape!

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If this is the result of teacher, school, or student error, you must: Transcribe into a single booklet

Put all booklets into a special packing envelope

Page 65 (#1), TCH “What to do When”

What if I have a student who has answers in two or more response booklets?

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Other Transcribing Questions

• Do we have to transcribe Braille Writer print-outs of student answers?

– Yes. Harcourt does not read Braille.

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“What to Do When . . .”

See pages 65-67 of TCH The “What to Do When . . .” table tells

you what to do in certain situationswhat forms to file

Examples:Students sick during testingDisruptive behaviorBomb threatsFire alarms

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Training Test Administrators

Train all T.A.s prior to testing T.A.s are responsible for reading

the DFAs and Test Security Policy

Distribute DFAs prior to training Topics to cover in TA training

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Presentation for Your Use

• This powerpoint presentation will be posted on the Test Coordinator Website.

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IMPORTANT

• In order to train T.A.s in proper procedure, District and School Test Coordinators must know the procedures

• DISTRICT AND SCHOOL TEST COORDINATORS MUST READ the DIRECTIONS FOR ADMINISTERING.

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Arrangement of Test Sites

Good lighting

Comfortable temperature/ventilation

Quiet location

Desks spread apart

Consideration of special accommodations

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After Testing

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Absences

Schools are required to keep records of those who were absent from testing.

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Security Certifications

• Page 54-58 TCH • Signing this document certifies that you:

– administered the DSTP in accordance with the Directions for Administering

– have received and complied with the Test Security Policy

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Security Certification Forms

•Due Nov 8

•Sign AFTER testing, NOT BEFORE

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• Submit Online to District Coordinator• Do NOT fax or mail paper copies to DOE• Incident/Exempts must be received at DOE

by 11/8/07• Back-up documentation – on file at

district (not DOE)

Online Special Exemption Requests, Incident Reports, and Unique

Accommodations

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• Pages 59 of grade 4 & 6 TCH

Invalidation & Exemption Regulations

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Student Refusals• Ship labeled booklet with SCORABLE

documents.

• Submit Incident Report via online system to DOE

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ScorableNon-ScorableDistrict Overage

Returning MaterialsReturning Materials

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SPECTRUM

Online system for:

1. Online Shipment Tracking

2. Online submission of Master File Sheet

• www.harcourtspectrum.com• NOT part of DOE Single Sign-On

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SPECTRUM, cont’d

• username and password set by you – online

• SET YOUR PASSWORD ASAP!• Each person has own username and

password• Spectrum User’s Guide – download from

www.doe.k12.de.us/aab/coordinator

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SPECTRUM, cont’d

Frequently Asked Questions

1. What is my password? Find the “Forgot your password click here” text on the login page and follow the steps to create a new password.

2. I forgot my username? Please contact Keisha Malone-Hill at 1-800-228-0752 x5664.

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SPECTRUM, cont’d

3. How do I register for Spectrum?

• Go to www.harcourtspectrum.com

• Look for the text that reads “New User Registration” and click on “Sign up”

• On the sign up page, enter the contract code (Delaware)

• Complete all the white fields (remember you choose your username and password

• Please review your personal information and indicate your user level (user level-district and school)

• The next page will read “Your registration was successful!” Harcourt will then verify your registration

• When your registration is complete, you will receive an email saying “Your registration has been validated”.

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SPECTRUM, cont’d

4. What is the path to find my order?• Login • Order Management• Order Tracking • Find an Order• find correct Test Administration & select

Search.

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SPECTRUM, cont’d

5. What is the path to enter my Master File Sheet information?

• Login• Order Management • Returns Management • Master File Sheet

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Topics Covered by User’s Guide

• Registration and logging in• Requesting materials• Submitting Master File Sheet (also on page 50-

51 of TCH)

For any questions regarding Spectrum,please contact Keisha Malone-Hill at 1-800 228-0752 x5664

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Special Packing Envelope

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Goal – assure student receives credit for all typed responses

Issues:• Responses not numbered• Responses out of order• Two responses on the same line• Response book says “typed response”, but

there is no typed response

Computerized Responses TCH - page 38

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Computerized Responses TCH - page 38

Student Name:Student ID:Grade:School:District:“Delaware”

8. Student’s short answer response

11. Student’s extended response

12. Student’s extended response

21. Student’s short answer response

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32. Student’s short answer response

33. Student’s short answer response

Please assure that:

•All responses are numbered

•Responses are in number order

•There is adequate spacing between each response

•Student information is on all sheets

•Number with “blank space” -indicates “no response”

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Scoring Service Identification Sheet (SSID)

•One per grade

•Only side 1

•TCH –p. 40

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Packing Procedures – Grade 4 & 6 Science & Social Studies

TCH – Page 46

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Shipper: Pitney Bowes Government Services (PBGS)

• PBGS will call you to schedule Pickup• PBGS provides shipping labels• See page 48 of TCH

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Pitney Bowes, cont’d

• PBGS retrieval ticket

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Checklist for School Test Coordinators – Scorable booklets

Returning Scorable Booklets

TCH p. 50

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Shipping Labels - Scorables

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 Checklist: Returning Non-Scorables – Science & Social Studies

TCH, Page 52

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Shipping Labels: Non-Scorables

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Questions?