1 DSTP Test Coordinators Training Summer 2008. 2 Welcome

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DSTP Test Coordinator’s

Training Summer 2008

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Welcome

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• Reading ( grade 3, 5 and 8 only)

• Math (grade 8 only)

• NO 10th grade Re-test

• Text based writing is part of Reading (not separate like it was in March ’08)

• UPS for shipping

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KEY CONTACTS Pearson, Inc.: Anna Gutierrez

Delaware Program Coordinator 800-228-0752, ext. 5627Tom EalyDelaware Program Director 800-228-0752, ext. 5829Keisha Malone-HillDelaware Program Coordinator 800-228-0752, ext. 5664

DOE: Helen Dennis ([email protected]) 302-735-4090James Hertzog ([email protected]) 302-735-4090Lisa Alexander ([email protected]) 302-735-4090DOE Fax number 302-739-3092Corey Downer (State ID Numbers) 302-735-4140

UPS: Pick-UP 800-214-0391

Preferred Customer Associate(Customer Service) 800-377-4877, ext 2422

Page 8, TCH

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Acronyms

• DOE – Department of Education• TCH - Test Coordinator’s Handbook• DFA - Directions For Administering• DTC - District Test Coordinator• STC - School Test Coordinator• TA – Test Administrator

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TC Summer Preparation Checklist• Appendix I of TCH 3-5-8

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Who must attend summer school AND take the DSTP?

Page 7 and Appendix C, TCH

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Who must test, but does not need to attend summer school?

Page 7, and Appendix C, TCH

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Who May Administer the DSTP?

• DE-certified educators (teachers, administrators, or guidance counselors)

• Paraprofessionals, if closely supervised by a DE-certified teacher

• Translators (if they are not also DE-certified educators, they must be closely supervised by a DE-certified teacher)

• Substitute teachers (if they are not also DE-certified educators, they must be closely supervised by a DE-certified educator)

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Who May Administer the DSTP? Cont’d

If there is a severe shortage of staff, you may use:

• student teachers as Test Administrators, if closely supervised by a DE-certified teacher.

• school support staff to act as scribes.

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Are parents or other individuals permitted to observe in the classroom during DSTP test administration?

No. • No persons except the Test Administrators and the students taking the test are permitted to be present in the testing room during test administration. • Parents and other individuals are not permitted to observe or be present in the classroom during DSTP test administration.

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Reading Test Questions and Response Options to students during the READING test

It is appropriate to read test questions and response options aloud to a student during the Reading test if:

• the student has accommodation 5, 82, 85, or a unique accommodation which allows it.

There are no other circumstances under which a Test Administrator may read aloud a test question and response options to a student during the Reading test.

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Reading Test Questions and Response Options to students during the MATH test

• It is appropriate to read test questions and response options aloud to a student during the Mathematics test IF:– the student has accommodation 5, 82, 83, 85, or a

unique accommodation which allows it.– the student has no accommodations and has

requested that you read the question aloud to him or her.

• You may read a very limited number of questions aloud to a student upon request. If a student repeatedly asks to have questions read aloud, you must redirect the student to read the questions to himself or herself.

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TCH Page 8

(3-5-8)

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Test Security

School Test Coordinator:

ensures security of test materials

trains Test Administrators in security procedures

notifies DTC immediately in case of security breach

Test Security Policy is on p. 24-25, 3-5-8 TCH and appendix to DFA

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Is it or isn’t it?

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If you think you might have a security breach:

• Report it to the District Test Coordinator

• Even if you are not SURE, report it to the District Test Coordinator anyway

• DTC will notify DOE

• DOE will provide instructions

• Err on the side of cautiousness

• We want to be able to protect YOU

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Examples of Security Breaches

• TA discusses possible answer content with students during test

• TA reads test items before test, and incorporates content into classroom lesson

• TA overhears students discussing answers during testing but does not intervene

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Examples, cont’d

• TA reads completed student response booklets and discusses them with colleagues in faculty room

• TA administers test accommodations not listed in a student’s IEP or DELSIS record

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21

Test Materials

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TCH Page 20

(3-5-8)

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Providing Notice to Students, Parents & Guardians

DOE does not provide a parent letter in summer

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Test Sessions

Timing of each test day summarized on p. 12-13, gr 3-5-8 TCH page 5 of DFA

No make-up days in Summer

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Summer Testing Schedule

p. 12-13, gr 3-5-8 TCH

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Page 5 of DFA for each grade

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Receipt and Inventory of Materials

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• Sample packing lists, page 17 (3-5-8)

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•No Names listed.

•Test Booklets NOT pre-labeled.

•Response Booklets NOT pre-labeled.

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Checklist for District Test Coordinators

Inventorying Test Materials

Page 21

(3-5-8)

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Checklist for School Test Coordinators

Inventorying Test Materials Page 22 (3-5-8)

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Confirming Labels and Ordering Labels

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http://www.doe.k12.de.us/programs/aab/

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www.doe.k12.de.us/programs/aab/coordinator

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Grades 2-10 Label Request Sample Screen

•Allows selection of dist/school

•Requestors name mandatory

•Ids will now be validated

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• Error that will be displayed if the id is incorrect or invalid. • Information will be stored and processed electronically in database.

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• Sample confirmation page that will be displayed.

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Supplemental Label Dates• File sent 6/9/08 for all PL0, PL1 and PL2

students, Grade 3, 5 and 8.

• First supplemental labels ordered on 7/8/08

• Label site is currently active

• Final set of labels requested by 7/17/08.

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Do Not Delay Shipment

• If you test students and do not receive labels in time for shipping your materials, do not delay your shipment– Make sure you write the student information

on the back of the booklet.

NOTE: Booklets without labels are no longer required to be shipped back in

special handling envelopes.

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Applying Student Labels

• To use self-adhesive label provided by Pearson, Inc.– Verify information on the label– Peel label from top to bottom– Place label in the box on back cover

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Back Page of Response Booklet

Page 34 TCH

(3-5-8)

self-adhesive label

Student Info Grid

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TEST

MichelleDoe

Do NOT allow a student to take a test in a booklet that has another student’s label on it.

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Distributing Materials to Test AdministratorsSecurity of test materials

Distribute test materials in the morning before test, not before

Transfer materials to special programs

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Secure Routing Envelope

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School Test Coordinator must always have a record of. . .

• Which Test Administrator has which test booklets

• When the booklets were given to the TA

• Where the TA stores the materials

• When the TA returned the materials

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Grade 8 Math, (Sessions 1 & 2)Wednesday, July 16, 2008

• Do NOT distribute:– Calculators

• DO distribute:– Test Booklets– Response Booklets– Support Materials Booklets– Rulers

*** HIGHLIGHTERS MAY BE DISTRIBUTED ***

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Grade 8 Math, Session 3 Thursday, July 17, 2008

• DO distribute:– Test Booklets– Response Booklets– Support Materials Booklets– Rulers– Calculators


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Calculators

Grade 8:• Recommended calculator is a scientific

calculator• However, may use graphing calculator

if that is what students regularly use• Graphing calculator is not an advantage

on grade 8 test• Empty the memory before testing!

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Reading, Day 1 – Grades 3 and 5 Monday, July 21, 2008

• Do NOT Provide:– Dictionary, Thesaurus

• DO distribute to:– One Pre-writing Folder– Test Booklet– Response Booklet (Grade 5)


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• DO distribute:– One Pre-writing Folder– Test Booklet– Response Booklet (Grade 5)


Reading, Day 2 – Grades 3 and 5 Tuesday, July 22, 2008

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Pre-writing page collection envelope

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Reading, Day 1 – Grades 8 Monday, July 21, 2008


• DO distribute to:– Support Materials Booklets– Test Booklets– Response Booklets


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• DO distribute:– Support Materials Booklets– Test Booklets– Response Booklets


Reading, Day 2 – Grades 8 Tuesday, July 22, 2008

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Accommodations & Exemptions

Guidelines for Inclusion

Record Accommodations in DELSIS by close-of-business, day before testing

Test Accommodations must already be in students IEP/504 plan

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Special Versions of the DSTP

Braille Large Print

SpanishKurzweil

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Pearson, Inc. will survey you by 6/30 on how many you need

Shipped separately

Supplementary instructions

See p. 35-37 of TCH (gr 3-5-8) for handling of Special Versions

Special Versions

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Spanish Mathematics Translation

Accommodation 83: Allows school to translate the Stanford into the student’s native language

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Accommodations, cont’d

• A student’s DSTP accommodations are NOT ALWAYS exactly the same as the student’s classroom accommodations.

• Some classroom accoms not permitted during DSTP.

• Test Administrators must be aware of the accoms for which each student is documented in DELSIS.

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Word Processing Accommodations

Page 38

(3-5-8)

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Scribing Protocol

• Read Appendix A in the Guidelines for Inclusion (4/30/08)

• Student must place punctuation

• Student need not spell words.

• Scribe must spell words correctly.

• Scribes will scribe exactly what student says.

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DELSIS Accoms is not shut down during summer testing.

You may update the student record yourself.

What if New Special Ed or LEP students arrive during testing week?

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Testing Students in Special Programs

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Students in Special Programs Refer to p. 13 and Appendix D in TCH DAPI Consortium Discipline Alternative

Programs NOT DSCYF

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Consortium Discipline Alternative Programs – Appendix D

• You must transfer materials to the following sites if they are serving your students:– Because We Care– PEAK– Parkway Academy (Provcorp)– SCOPE– Kingswood Academy

• Also, DAPI

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Do not transfer materials to:

• Private court-ordered placements such as:– People’s Place– Project Stayfree– Advo-Serve– Aquila– Other?

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DO NOT transfer materials to DSCYF Sites:

Also:

Camelot

762-6330

People’s Place

422-7025

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Training Test Administrators

Train all T.A.s prior to administration T.A.s are responsible for reading the

DFAs and Test Security Policy Distribute DFAs prior to training Topics to cover in TA training

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IMPORTANT

• In order to train T.A.s in proper procedure, District and School Test Coordinators must know the procedures

• DISTRICT AND SCHOOL TEST COORDINATORS MUST READ the DIRECTIONS FOR ADMINISTERING.

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Arrangement of Test Sites

Good lighting

Comfortable temperature/ventilation

Quiet location

Desks spread apart

Consideration of special accommodations

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During Testing

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If this is the result of teacher, school, or student error, you must: Transcribe into a single booklet

Put all booklets into a special packing envelope

See “What to do When”, Appendix H, TCH

What if I have a student who has answers in two or more response booklets?

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“What to Do When . . .”

See Appendix H, “What to Do When” This chart tells you

what to do in certain situationswhat forms to file

Examples:Students sick during testingDisruptive behaviorBomb threatsFire alarms

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Other Transcribing Questions

• Do we have to transcribe Braille Writer print-outs of student answers?

– Yes. Pearson, Inc. does not read Braille.

• Do we have to transcribe answers of students with word processing accoms?

– No.

– Write student info on back of print-outs.

– Put in special envelope with response booklet.

– Pearson, Inc. will insert responses into booklet

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After Testing

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Completing & Returning Forms

ABSENCES: Schools are required to keep records

of those who were absent.

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Security Certifications

• Page 53-57 TCH• Signing this document certifies that you:

– administered the DSTP in accordance with the Directions for Administering

– have received and complied with the Test Security Policy

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Security Certification Forms

• Due Aug 4

• Sign AFTER testing, NOT BEFORE

• Page 53-57

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Online Special Exemption Requests & Incident Reports

• Submit exemptions for students required to test

• Submit to District Coordinator ONLINE

• STC submit to DTC by (date set by DTC)

• DTC submit to DOE by Aug 4, 2008

• Send back-up documentation to District

• Use the Online system

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Student Refusals

•Ship with SCORABLE documents.

•Submit Incident Report

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Returning Materials

ScorableNon-Scorable

District Overage

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Special Packing Envelope

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Electronic Master File Sheets

(p. 39 TCH)

Scoring Service Identification Sheets (p. 40 TCH)

Collecting, Counting Checking, Packing Materials (P. 42-53 TCH)

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Scoring Service Identification Sheet (SSID)

•One per testing grade

•Only side 1

•Page 41 TCH

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Packing Procedures

Page 46 (gr 3-5-8)

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Checklist for School or District Test Coordinators:

Scorable Booklets

Page 48

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Shipping Labels - Scorables

Math/ELA

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Checklist: Returning Non-Scorables

Page 49

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Shipping Labels: Non-Scorables

Math/ELA

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This powerpoint presentation will be posted on the Coordinator Website.

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Questions?

Documents

1 DSTP Test Coordinators Training Summer 2008. 2 Welcome