1 HKDSE Online Services Introduction to the Registration System

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HKDSE Online Services

Introduction toIntroduction to

the Registration Systemthe Registration System

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Session Coverage

Registration System IntroductionSystem RequirementSteps in Completing the RegistrationSummaries and RemindersImplementation Support Arrangement9‧21 System Walkthrough Day

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The Registration System

One of the HKDSE Examination Sub-systems.Aims to provide a one-stop service for most of the registration related processing with minimum effort.Common for all: school and private candidates, WebSAMS and non-WebSAMS schools.Phase 1 released in June served the sixother languages subjects only.Phase 2 is the current release for the September Registration.

RegistratioRegistrationn

SystemSystem

RegistratioRegistrationn

SystemSystem

Core Functions

Registration System

Registration Amendment

Registration Amendment

Subject Entry Management

Subject Entry Management

Payment ManagementPayment Management

Communication Services

Communication Services

Candidate Information Management

Candidate Information Management

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System Requirement

No special requirement for school's IT equipment.

Only a basic Internet-ready PC will do:Internet Explorer 7 or 8 / Firefox 3.5 or above.

Enable Cookies and JavaScript:To enable All Cookies, click Tools, Internet Options. Go to Privacy tab and move slider up.

To enable JavaScript, click Tools, Internet Options. Go to Security tab, click “Custom Level..” and enable “Active scripting” under “Scripting”.

Adobe Acrobat Reader 8 or above.

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How to Get There?How to Get There?

www.hkdse.hkeaa.edu.hk

Login / Password

Click “Registration of School Candidate”Click “Registration of School Candidate”Click this to enter the systemClick this to enter the system

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System Look and Feel

Major Processes and Steps

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PrincipaPrincipall

RegistratioRegistration Systemn System

CandidateCandidatess

SchoolSchoolExam Exam OfficerOfficer

DONE!DONE!

Create Entries Print and Verify Checklist

Submit to Principal

Review, Endorse/Reject

Download & Distribute

Demand Note

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1

School Exam OfficerSchool Exam Officer

Create Entries

2 3 4 5

Print and Verify

Checklist

Submit to Principal

Endorse / Reject

Demand Note

PrincipaPrincipall

Step 1

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Step 1: Create EntriesStep 1: Create Entries

Two methods

By Group Entry

Simple and fast

(A) Map subject code

(B) Upload data file

(C) Update subject details

By Single Entry

Simple and direct

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*Subject codes defined by EDB are set as default.

Group Entry – Group Entry – (A) Map Subject Code(A) Map Subject Code

Select “Map Subject Code” from menu

Category A Subjects

School Exam School Exam OfficerOfficer

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Group Entry – Group Entry – (A) Map Subject Code(A) Map Subject Code

Remark: Select one grouping method for subject Mathematics, Combined Science, or Technology & Living.

School Exam School Exam OfficerOfficer

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Group Entry – Group Entry – (A) Map Subject Code(A) Map Subject Code

Category B Subjects

Category C Subjects

School Exam School Exam OfficerOfficer

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1. Select “Create Group Entry” from menu

2. Download file instruction3. Download file template4. Browse and validate data

file

Group Entry – Group Entry – (B) Upload Data File(B) Upload Data File School Exam School Exam

OfficerOfficer

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4. Validated Result:Error IncompleteWarningValidated

5. Upload validated result

6. Exception report for easy reference

Group Entry – Group Entry – (B) Upload Data File(B) Upload Data File School Exam School Exam

OfficerOfficer

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Group Entry – Group Entry – (C) (C) Update Subject Details

Select “Enquire/Maintain Record” from menu

Search result

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Input search criteria1 View Details

3

School Exam School Exam OfficerOfficer

Update subject details4

Select Category, Subject, Language and Papers

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Remove subjects

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Group Entry – Group Entry – (C) (C) Update Subject Details

“Continue” to save and proceed7

School Exam School Exam OfficerOfficer

Supplementary information for Music and Physical Education

Group Entry – Group Entry – (C) (C) Update Subject Details School Exam School Exam

OfficerOfficer

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Single EntrySingle Entry

Select “Create Single Entry” from menu

Fill in Candidate Information

School Exam School Exam OfficerOfficer

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Fee RemissionFee Remission

Single EntrySingle Entry

Selection of Subjects

School Exam School Exam OfficerOfficer

Single EntrySingle Entry

Verification

School Exam School Exam OfficerOfficer

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Update if necessary

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School Exam OfficerSchool Exam Officer

Create Entries

2 3 4 5

Print and Verify

Checklist

Submit to Principal

Endorse / Reject

Demand Note

PrincipaPrincipall

Step 2

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Print and Verify ChecklistPrint and Verify Checklist

Select “Download Document” > “Candidate Entry Information Checklist” from menu

School Exam School Exam OfficerOfficer

1

School Exam OfficerSchool Exam Officer

Create Entries

2 3 4 5

Print and Verify

Checklist

Submit to Principal

Endorse / Reject

Demand Note

PrincipaPrincipall

Step 3

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Submit to PrincipalSubmit to Principal1. Select “Submit to Principal” from menu

2. Click “Validate” button.

3. Check the declaration and click “Submit” button

School Exam School Exam OfficerOfficer

1

School Exam OfficerSchool Exam Officer

Create Entries

2 3 4 5

Print and Verify

Checklist

Submit to Principal

Endorse / Reject

Demand Note

PrincipaPrincipall

Step 4

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Endorse / RejectEndorse / Reject1. Select “Endorse / Reject” from menu

2. Check the declaration and a click Endorse button

Reject or Endorse All Entries

Principal should endorse all the entries ONCE.

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PrincipaPrincipall

1

School Exam OfficerSchool Exam Officer

Create Entries

2 3 4 5

Print and Verify

Checklist

Submit to Principal

Endorse / Reject

Demand Note

PrincipaPrincipall

Step 5

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Download and Distribute Download and Distribute Demand NoteDemand Note

Select “Download Document” > “Demand Note” from menu

School Exam School Exam OfficerOfficer

Payment channel

Download Outstanding Payment List

Select “Download Document” > “Outstanding Payment List” from the menu

*The payment transactions made by PPS / 7-Eleven may take around 2 working days. 31

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Amendment PeriodAmendment Period

Select “Enquire/Maintain Record” from menu

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Amendment PeriodAmendment Period

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Amendment PeriodAmendment Period

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E-mail Reminder Services E-mail Reminder Services !!

School Exam School Exam OfficerOfficerPrincipaPrincipa

ll

CandidatCandidateses

Reminder on endorsement.

Rejection notification / reminder on demand note printing.

Payment Notification.

Unconfirmed registration by12 October 2011.

Unendorsed registration by 14 October 2011.

Unpaid entries by 22 October 2011.

Receipt

Online Online RegistratioRegistratio

nn

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Summaries and Reminders ...Summaries and Reminders ...

2 roles (principal and SEO)

5 steps

observe deadlines (registration and payment)

E-mail/Junk mail handling

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Implementation Support Arrangement

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Implementation Support Services

HKDSE Examination

System Promotional

Video

SchoolPre-release Walkthrough

Briefing Session

Workshop User Manual

Demo Kit (CAI)

Helpdesk Support

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Web Reference and UpdatesWeb Reference and Updates

Reference Materials and Enquiries:

http://www.hkeaa.edu.hk/ > Home > HKDSE

User Manual

English and Chinese versions.

Available for download from 26 September.

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Online DemonstrationOnline Demonstration

"Online Demonstration Kit""Online Demonstration Kit" (操作示範 ) to illustrate the step-by-step procedures in completing the process, available from 26 September.

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1-Hour Hands-on Workshop @1-Hour Hands-on Workshop @Lai King Assessment CentreLai King Assessment Centre

Aim:To familiarise SEO and SEA Application Officer with the Systems of Registration (REG) and Special Examination Arrangement (SEA).

Mon Tue Wed Thu Fri

28 SEPWorkshop

29 SEPWorkshop

30 SEPWorkshop

3 OCTWorkshop

Time: Session A: 1630 – 1730 or

Session B: 1730 – 1830

Enrolment by calling 3628 8333 starting from 26 September 2011.

Mode:

Practice using the REG/SEN module to process student's registration.

Technical assistance provided on spot.

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General: 3628 8860

Email: dse@hkeaa.edu.hk

Technical: 3628 8333

Email: dse_support@hkeaa.edu.hk

Enquiries about RegistrationEnquiries about Registration

EndEnd