1 How to Use Chheda Website A. MASTER FIELDS 1. i. Master

1

How to Use Chheda Website

Start

Login Your Account

Create New Company

Select The Company

A. MASTER FIELDS

1. Create Salary Register Fields

i. Leave Master

Go to Master Field menu and click on Create Salary Register Fields and select Leave Master option to view the

definition window.

In the definition screen, the employer can define the types of Leave details.

Click on Edit tab to define types of leave. There are many types of leaves, viz., Casual Leave (CL), Earned leave

(EL), Privilege leave (PL) are to name a few.

Enter the name of leave in appropriate field (meaning) and short name in (day) and click on update and close.

2

ii. Earned Allowance

Under the earned allowance, you can allot different types of allowance such as, HRA, Conveyance, Medical

Allowance, and Educational Allowance.

Click on select button then enter into appropriate field, Allowance, Remark, Type [whether Fixed (F) or Percent

(P)].

Then enter the Days present (DP), weekly holidays (WH), EXD, PL, CL,SL. [Y/N]

After that Maximum/ Minimum/ Actual (M/X/A)

Then Round To

After filling all the details Add and then Close

Close

3

iii. Other Allowance

Under the earned allowance, you can allot different types of allowance such as, Performance Bonus, Medical

Reimburse, Project Allowance, Arrears, and Telephone Allowance.

Click on select button then enter into appropriate field, Allowance, Remark, Type [whether Fixed (F) or Percent

(P)].

Then enter the Days present (DP), weekly holidays (WH), EXD, PL, CL,SL. [Y/N]

After that Maximum/ Minimum/ Actual (M/X/A)

Then Round To

After filling all the details Add and then Close

Close

4

5

iv. Deduction Allowance

Under the earned allowance, you can allot different types of allowance such as, Mediclaim, Telephone, Income

tax, Advance and Other.

Click on select button then enter into appropriate field, Allowance, Remark, Type [whether Fixed (F) or Percent

(P)].

Then enter the Days present (DP), weekly holidays (WH), EXD, PL, CL,SL. [Y/N]

After that Maximum/ Minimum/ Actual (M/X/A)

Then Round To

After filling all the details Add and then Close

Close

6

v. CTC Master

Click on select button, and then Define the name of CTC Allowance.

Enter Name and Description.

Add and Close.

7

vi. Scale Of Pay

Click on select button

Enter all the required fields according to the scale of pay enter the rate of employee as defined in below w

indow.

8

vii. Define Wages/ Calculations

Enter all the wages of an employee such as , Basic, HRA, PF wages, loan field, ESIC wages, PT wages, OT round.

9

Click on select and enter the allowance type, e.g. PF wages and all other required fields for the calculation.

Calculation of PF ., for eg: see the defined window

10

2. Create Master Fields

i. Superior Level Master

To create master entry of employee

Enter TKT NO, Name, Description.

Save and close

11

ii. Location/ State Master

To enter the Location, State code.

There are option like ADD- to add the details of following fields

Modify- if you want to modify any kind of information

Delete – to delete the data.

Back- back to main menu.

12

iii. Branch / Department Master

TO ENTER The Branch Name, Department

Each employee must be attached to specific Branch( if company is having more than one office)

13

iv. Designation/ Grade Master

In the designation master, you need to enter all the designations.

Designation entry for employee is compulsory, if the employer is deducting the TDS.

14

v. Product Master (For Pieces Rate)

15

vi. Project Master

16

vii. Bank Master

CLICK ON Bank Master.

Add The Details Of Bank.

17

viii. P – Tax

PT is a specific tax. And is different for every state.

Insert amount of P-Tax/ code

According to P-Tax limit, insert Min _Wages, Max _ Wages and Wages.

18

3. Payroll Employee Master

19

4. Browse Master Field

i. Pf/Fpf/Esic/Dept/Branch Editing

Click on Type of Edit and select your suitable option to edit the details of each employee under PF, Fpf, ESIC ,

Branch.

ii.

20

iii. Payroll Allowance Browse

Go to Master Field and then select Browse master field, in that select Payroll Allowance to view the below

defined window.

Enter the employee name and TKT No.

Enter all the Earning Heads , allowances and Deductions

Enter

all the details as per required field

21

iv. Delete Pf/ESIC ( Year Wise)

22

v. Delete Record Master Files

23

5. Import Master

Using import master option, the data you have entered in the templates can be imported to the application

Click on the Browse button and upload your saved template file.

24

6. Import Transaction

25

7. Import Master Through Excel

To upload the excel file go to import master through excel.

Select a template name by clicking browse button for which you want to import the data.

26

B. TRANSACTIONS

1. Pf/ ESIC Data Entry (Monthly)

To enter the monthly transactions for PF/ ESIC for every employee.

In this screen , by default the cutoff limit amount , employer share , employee share for PF & ESI will be given as per

rules.

You need to select the effective month .and enter the details as per your requirement , you can do manually by

entering each employee TKT No

27

2. Pf Data Entry (Yearly)

To check PF contribution for employee on yearly basis.

28

3. Esic Data Entry (1/2 Yearly)

To check ESIC partly in year. Part –I in 6 months and Part –II in other 6 months.

29

4. Pf Con. To. Wages Entry (Monthly)

30

5. Pf Con. To. Wages Entry (Yearly)

To check PF contribution on yearly basis.

31

6. PT Monthly

To check monthly Professional Tax

32

7. Transfer Transaction (Pf/ Esic)

8. Payroll System

33

9. Leave Record Maintenance

i. Leave Opening Balance Entry

To maintain record of leave balance for each employee .

ii. Leave Crediting

Leave credit allows you to add the employees first and calculates the no. leaves accumulated till date.

34

10. Loan Record Maintenance

i. Loan Opening Balance Entry

35

ii. Loan Transaction Entry

36

11. Variable Record Maintenance

i. Variable Opening Balance

37

ii. Variable Transaction Entry

38

12. Payroll Transaction Entry

39

40

13. Payroll Transaction Entry (Item-Wise)

To do the monthly salary of an employee select payroll transaction entry

Select the date and respective month and location , department code and click on ok

41

Select the TKT No, Name and enter all the required fields as per given details

42

14. Ctc Entry

43

44

15. Fnf Entry

45

46

16. Attendance Register

47

17. Salary Processing As Per Last Months

48

C. PAYROLL REPORTS

1. Pay Slip Maintenance

i. Pay Slips

To Find Out Pay slip From Different Location, Department And For The Respective Month And Year.

49

50

ii. Pay Slips ( Without Rate)

51

52

2. Summary Register Maintenance

i. Salary Register

53

ii. Salary Register (Listing)

54

55

iii. Salary Register Row Wise

56

iv. CTC Register Row Wise

57

v. Periodical Salary Register

58

59

vi. Periodical Salary Register -2

60

61

vii. Periodical CTC Register – 2

62

63

viii. Item-Wise Salary Register

64

65

ix. OT (Overtime) Register

66

x. Leave Register

67

xi. Bonus Register

68

69

70

3. SUMMARY

i. Department Wise Summary

71

72

ii. Pf/ Esic Monthly Summary

73

74

iii. Loan A/C Summary/ Ledger

75

76

iv. Leave Balance Summary ( Row Wise)

77

78

4. LISTING

i. Payroll/ Employee Master Listing

79

ii. Pf Master Listing

iii. Esic Master Listing

80

iv. Department/Branch Wise Master Listing

81

v. Location/ State Wise Master Listing

82

vi. Designation/ Grade Wise Master Listing

83

vii. Product Wise Master Listing

84

viii. Project Wise Master Listing

85

ix. Bank Wise Master Listing

86

x. Pf Deduction Listing

87

xi. Esic Deduction Listing

88

5. Bank Statement

89

6. Challan Maintenance

i. P – Tax Challan Old

90

91

ii. P- Tax Challan Mtr-6 (New)

92

iii. Mlwf Challan

93

94

7. Attendance Report

i. Form Ii

ii. Form Xvi (State)

iii. Form Central

95

8. Unprocessed Data

96

97

D. PF REPORT

This is a report showing the monthly deduction towards PF for all the employees in selected month

1. Form 19-10c

Form 19-To be submitted by a member to withdraw his Provident Fund dues on leaving service/retirement/termination.

Form 10 C- For claiming :

- Refund of Employer share.

- Withdrawal benefit

- Scheme certificate for retention of membership

98

2. Pf Form-2

It is Nomination form for new joiners for PF

99

100

3. Pf Form 12/ Challan

Form 12 – The Employees' Provident Funds Scheme , 1952 and the Employees' Pension Scheme 1995[ and The

Employees' Deposit Linked Insurance Scheme, 1976.

PF Challan displays the Employer’s and Employee’s contribution towards the Account No., 1, 2, 10,21,& 22 in the

selected month. Every month PF Challan form must be submitted to the Bank till 15th of the month.

101

4. Pf Form 5

Form 5 is the return of Employees qualifying for membership of the Employees Provident Fund; Employees Pension

Fund& Employees Deposit linked insurance Fund for the first time.

102

103

5. Pf Form 9

The Employees' Provident Funds Scheme, 1952 and the Employees' Pension Scheme 1995

Return of employees who are entitled and required to become members of the Employees' Provident Fund and

Pension Fund. (Within 15 Days of coverage).

104

105

6. Pf Form 10

The Employees' Provident Funds Scheme , 1952

Return of members leaving service during the month.

106

7. Pf Form 3 A

The Employees' Provident Funds Scheme , 1952 and the Employees' Pension Scheme 1995

Member's annual Contribution card : Form showing month wise recoveries towards E.P.F and Pension Fund in

respect of a member for one financial year. To be furnished by the employer before 30th April of the following year.

107

8. Pf Form 6 A

The Employees' Provident Funds Scheme , 1952 and the Employees' Pension Scheme 1975

Consolidated annual contribution statement : This form provides annual contributions of each member of the

establishment . A vital form for compiling the annual Provident Fund statement of a subscriber. To be submitted by

30th April.

108

9. Pf Register Monthly

109

10. Pf Register Yearly

110

11. Reconciliation Statements

111

12. Pf Stationary Letter

112

13. Pf Returns Covering Letter

113

114

14. Pf Online Return

i. Form 5

115

ii. Online Ecr

116

117

15. International Worker

118

119

E. ESIC REPORTS

1. ESIC Half Yearly Returns (R.C.C)

Form 5 – This is report to be submitted to the ESIC. It is the return of contribution Employee State Insurance

Corporation.

120

121

2. Esic Challan Printing

For entering the principal employer details in Challan .

122

123

3. Register Monthly

124

125

4. Register Monthly Tkt. No

5. Register Yearly

6. Ec Statements

126

7. Update March Month

8. Update March Month Tkt No

127

F. INCOME TAX

1. Income Tax Map

128

2. Income Tax Detail

129

130

3. TDS Detail

4. Form No- 16

131

132

G. E-LEAVE

1. e-leave application

133

H. HOUSEKEEPING

1. Company Record Fields

Enter the company information , company name, address, and phone no and other details in their respective

fields.

134

2. Imports Excel File

Using import excel option, the data you have entered in the templates can be imported to the application

Click on the view excel spreadsheet and upload excel spreadsheet template file

135

3. Imports Pf/ Esic Monthly Data

Using this option, the data of PF & ESIC you have entered in the templates can be imported to the application

136

4. Imports Department/ Branch

Using this option, the data of the various departments and branches of the company you have entered in the

templates can be imported to the application

137

5. Generate Pf Floppy

To save PF data in CD.

138

6. Backup Master Data

To keep a backup data of respective company on monthly basis.

139

7. Help

8. Lock Data

To avoid changes done by any other person you can hide/ lock the data

9. Exit