1 Public Procurement Online Monika Elschner

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Public Procurement Online

Monika Elschner

www.bescha.de

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Procurement Agency of the Federal Ministry of Interior

• Central purchasing agency for 26 authorities• Annual procurement volume of between

250 and 350 Mio. Euro • 3000 contracts each year• Procurement everything but no public works

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Budget

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Project Goals• Bring current procurement business processes

to the internet Completely paperless Reliable Liable Secure Usable Customizable Interoperable

Increased efficiency through accelerated communication

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Pilot project

• Federal-level e-Government – Initiative BundOnline 2005BundOnline 2005

• One-for-All-Services Public Procurement OnlinePublic Procurement Online

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authoritiesVirtual

marketplace

procurement agency

industry

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Virtual marketplace industry

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authorities

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3

industry

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3

authoritiesVirtual

marketplace

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Sub-projects

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• Using signed Java Applets• Using pdf-format• Development of digital signature Plug-In for Adobe Acrobat

(jSign®)• Using different Trustcenters for digital signature• Building and running Public-Key-Infrastructure for encryption• Using Linux for the server

Technical details eTendering

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The Business Solution:Some Screenshots

The Web Interfaceoverview of tendering invitations with1-click-application

The Web Interfaceoverview of tendering invitations with1-click-application

The Offer Assistant secure up- and download of tendering documents and offers

The Offer Assistant secure up- and download of tendering documents and offers

Acrobat® Approval with jSign® enhanced for smartcard-based signature creation and verification

Acrobat® Approval with jSign® enhanced for smartcard-based signature creation and verification

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The Core Business Process

SupplierSupplierProcurementOfficial

ProcurementOfficial

Bid formTemplate

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Bid formTemplate

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Customizedbid form

1 Item12 Item23 Item3

Customizedbid form

1 Item12 Item23 Item3

VGhpcyBpcyBhIGJhc2U2NCBlbm3Qgc3Ry50Y

98ejo

VGhpcyBpcyBhIGJhc2U2NCBlbm3Qgc3Ry50Y

98ejo

Customizedbid form

1 Item12 Item23 Item3

Customizedbid form

1 Item12 Item23 Item3

Filledbid form

1 Item1 €102 Item2 €153 Item3 €35

Filledbid form

1 Item1 €102 Item2 €153 Item3 €35

Sjeisl29djslIEDC3rDKw0JLD8dks48dkslJDJe8K

djls7ww

Sjeisl29djslIEDC3rDKw0JLD8dks48dkslJDJe8K

djls7ww

Filledbid form

1 Item1 €102 Item2 €153 Item3 €35

Filledbid form

1 Item1 €102 Item2 €153 Item3 €35

Filledbid form

1 Item1 €102 Item2 €153 Item3 €35

Filledbid form

1 Item1 €102 Item2 €153 Item3 €35

Adobe® Acrobat®

Procurement Assistant

Electronic Tendering

Module

Offer Assistant

Adobe Acrobat

Approval

Opening Assistant

Offer Assistant

jSign® Plug-Infor AdobeAcrobat

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Hard- and Software

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Virtual Marketplace

• Guidance

• Comfort

• Flexibility

• Coherence

• Security

• Transparency

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Login

4 phase describes the using of the virtual marketplace

•Registration

•User code

•Password

•Alternative use of ID Card or signature card

•Information

•Online Catalogue

•Electronic shopping basket

• Variable approval procedures

•Acknowledge-ment

•delivery

Solution

Authorisation Contract Order

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Technical details Virtual Marketplace• Exchange of data

HTTP/S xCBL cXML BMEcat (German format)

• Classification of products eClass (German format)

• External configurator OCI (open catalogue interface)

• Digital signature jSign®

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• 2000: Planning of overall project Formation of project group

• 2001: Elaboration of necessary concepts Creation of the prototypes

• 2002: Trials of prototypes with selected partners

3. May 2002 Start of Subproject 3 “e-award”

• 2003: Further operation of pilots in active services

April 2003 Start of Subproject 2 “workflow” Roll-Out of Subproject 3 “eTendering” March 2003 Start of Subproject 4 “virtual marketplace”

Schedule of time planning

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Realisation and planning

• 2003 eTendering

12 authorities 230 elektronic tendering processes

Virtual Marketplace 10 contracts 3000 products 25 authorities

• 2005 about 150 authorities all electronic processes (federal-level)

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Information:

www.beschaffungsamt.de

www.evergabe-online.de