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Page 1 of 147
GAIL (INDIA) LIMITEDGAIL PATA, DT AURAIYA(U.P)
BIDDING DOCUMENT No.
GAIL/PATA/C&P/SKD/20001324/06
BID DOCUMENT FOR
PROCUREMENT OF
1000 KVA DIESEL ENGINE
GENERATOR SET
FOR
SUB STATION # 1 at GAIL PATA
DATE OF PRE-BID MEETING : 29th May, 2006 (15.00hrs)
DUE DATE OF OFFER SUBMISSION : 9th
June, 2006 (15.00hrs)
DUE DATE OF UNPRICED BID OPENING (PART-1) : 9th June, 2006 (15.30hrs)
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INVITATION FOR BIDS(IFB)
TENDER NO. GAIL/PATA/C&P/20001324/SKD/06 Page 2 of 147
INDEX
Section Description Page no.
Section I Invitation for Bids (IFB) 03 07
Section II Instruction to Bidders (ITB) 08 23
Annexure 1 to ITB Brief scope of supply and
BEC
24 25
Attachments to ITB Forms and Formats 26-45
Section III General Condition of
Contract (Goods) (GCC)
46 - 68
Section IV Special Conditions of
Contract (SCC)
69 - 73
Section V Price Schedule 74-79
Section VI Material Requisitions and
technical specification
80-144 ( Including 10 pages
of drawing)
Section VII Packing, Marking and
Shipping Instructions
145-147
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INVITATION FOR BIDS(IFB)
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SECTION - I
INVITATION FOR BIDS (IFB)
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INVITATION FOR BIDS(IFB)
TENDER NO. GAIL/PATA/C&P/20001324/SKD/06 Page 4 of 147
GAIL (India) Limited(A Govt. of India Undertaking)
GAIL PATAPO PATA
DT AURAIYA(U.P) 206241
Ref: GAIL/PATA/C&P/SKD/20001324/06 Date: 18.05.2006
To,
M/s...................................................
........................................................
........................................................
........................................................
1.0 GAIL (India) Limited invites sealed bids from eligible bidders for supply of 1000
KVA DEG (Diesel Engine Generator) SET as per detailed specifications indicated in
MR of this Tender Document. under single stage three bidsystem ( Clause No 10
of instruction to bidders refers).
The salient terms & conditions of the bid are stated below:
I. DELIVERY PERIOD : 8 (Eight) Months from the date of Fax of Intent
(FOI)/Letter of Intent(LOI)
II. EARNEST MONEY : Rs. 1.90 Lakh (One lakh ninety thousand only)
(refer ITB Clause No 17)
III. DATE OF PRE-BID
CONFERENCE : 29th
May, 2006 at 15:00 Hrs
V. LAST DATE & TIME FOR : 9th
June , 2006 at 15.00 hrs.
RECEIPT OF TENDER
VI. TECHNICAL BID OPENING
DUE DATE & TIME : 9th
June, 2006 at 15.30 hrs.
VII. VENUE OF PRE-BID : ADM BUILDING
& BID SUBMISSION GAIL(INDIA)LIMITEDGAIL PATA
PO PATA , DT AURAIYA (U.P)Phones: 05683 282356, Ext.- 30154
lkbaruah@gail.co.in
IX Bid Evaluation Criteria : As per clause 3.0 of Annexure 1 to ITB (Brief scope
of supply and Bid evaluation criteria)(Page No 25
refers)
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INVITATION FOR BIDS(IFB)
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2.0 Any bidder who meets the Bid Evaluation Criteria (BEC) as mentioned above and wishes toquote against this tender may down load the bidding documents from GAILS Website
(www.gailonline.com) and submit the bid complete in all respect as per terms & conditions of
the contract on or before the due date along with an under taking that the contents of the
bidding documents have not been altered or modified.
3.0 Bid Document is non-transferable.
4.0 Bids complete in all respect should reach on or before the BID DUE DATE AND
TIME. Bids through Fax/ E-mail shall not be considered.
5.0 The Bid Document calls for offers on single point Sole Bidder responsibility basis.
Order will be placed on the Sole Bidder alone (in whose name the bid document has
been issued) who will be responsible for all contractual purposes.
6.0 Further the bidders are advised to ensure that their offer is on single bidder
responsibility basis and in total compliance of scope of supply as specified in Bid
Document.
7.0 The bid should be prepared by the Sole Bidder and should be sent to GAIL directly.
GAIL reserves the right to reject offers made by intermediaries/ representatives.
8.0 Bidder shall ensure that Bid Security having a validity of 2 months beyond the offer
validity i.e. validity of 6months from the bid due date, must accompany the offer in
the format made available in the Bid Document. Any offer, unaccompanied with Bid
Security (Part-C) will not be opened.
9.0 This Invitation for Bids (IFB) is an integral and inseparable part of the enclosed Bid
Document.
10.0 GAIL reserves the right to accept or reject any or all offers without assigning any
reason, whatsoever.
11.0 REJECTION CRITERIA:
Please note that this is a zero deviation tender. Bidders are advised to strictly confirmcompliance to tender conditions and not to stipulate any deviation / conditions in their offer.Further, please also note that any bid with deviation / stipulations / modification to thefollowing terms and conditions of the tender document shall be considered non-responsiveand shall be summarily rejected:
a) Firm Priceb) Scope of Work / Specificationsb) Price Schedule / Schedule of Ratesd) Delivery / Completion Schedulee) Period of validity of bidf) Price Reduction Scheduleg) Security deposit / Performance Bank Guarantee.h) Guaranteei) Arbitration / Resolution of Disputes j) Force Majeure
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INVITATION FOR BIDS(IFB)
TENDER NO. GAIL/PATA/C&P/20001324/SKD/06 Page 6 of 147
k) Applicable Lawsl) Payment Termsm) Any other conditions / clauses mentioned tender documents
Subsequent to bid submission, GAIL may not seek any confirmations /clarifications/documents and any bid(s) not in line with tender conditions shall be liable forrejection. Therefore, Bidders are also requested to submit the documents / confirmations
strictly as per tender conditions.
12.0 GAIL reserves the right to allow Purchase preference to Public Sector Undertakingsas admissible under the prevailing policy.
13.0 Copy of Bidding Document for reference is available at GAIL (India) Limited, Pata,
PO- Pata, Distt- Auraiya (U.P) Pin: 206241
14.0 In case the bidder(to whom the enquiry is sent by courier) do not submit the bid,he/she is requested to give us the reason for not submitting the offer in the format of
Acknowledgement cum consent letter provided in the Forms & Format section
of the tender document.
THIS IS NOT AN ORDER
Yours faithfully,
for and on behalf of GAIL ( India) Limited
(S K Dixit)
Manager (E)
C&P Dept.
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INVITATION FOR BIDS(IFB)
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CHECK LIST FOR SUBMI SSION OF BID
Bidder is requested to fill this check list and ensure that all detail / documents have beenfurnished as called for in the Bidding Document along with duly filled in, signed & stamped
checklist with each copy of the Un-priced bid (Part-I).
Please tick the box and ensure compliance :
1.0 EM D of requisite amount is submitted in the form of DD/BG from any scheduledbank as mentioned in LIT, in separate sealed envelop marked Earnest MoneyDeposit.
Submitted in The form of DD/BG EMD Value : Rs._____________
BG No. ___________ Dated __________ Valid upto ___________________DD No. ___________ Dated __________ Drawn on ___________________
2.0 Validity of Bank Guarantee towards Earnest Money Deposit enclosed with youroffer (if submitted in the form of BG) is 6 (six) months from the date of submissionof bid.
Yes3.0 Validity of offer is up to four (04) months from the final due date of opening of
Techno-commercial bid.Yes
4.0 Power of Attorney in favour of person who has signed the offer in stamp paper ofappropriate value.Submitted
5.0 No Deviation Confirmation in the proforma enclosed
Submitted
6.0 Original bidding document along with blank (un-priced) copy of price bid(Schedule of Rates) and addendum, if any as a confirmation that the Price quoted is
strictly as per SOR.Submitted
7.0 An undertaking as per clause no.2 of invitation for bids (IFB) (for the biddersquoting by down loading the tender from the Website)Submitted
8.0 All pages / docum ents are stamped and signed by the authorized signatory of thebidder:
Yes
9.0 Attested copy of proof regarding manufacturer/authorized dealer of Diesel EngineSubmitted
10.0 Attested copy of PO along with proof of execution as per BECSubmitted
SIGNATURE OF BIDDER : _____________________________
NAME OF BIDDER :_____________________________COMPANY SEAL :______________________________
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INSTRUCTIONS TO BIDDERS
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SECTION II.
INSTRUCTIONS TO BIDDERS
Table of Clauses
A. IntroductionB. Bidding DocumentsC. Preparation of BidsD. Submission of BidsE. Bid Opening and EvaluationF. Award of Contract
G. Notes on taxes and Duties.
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INSTRUCTIONS TO BIDDERS
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INSTRUCTIONS TO BIDDERS
A. INTRODUCTION
1. Scope of Bid 1.1 The Purchaser as defined in the General Conditions of Contract-
Goods, hereinafter the Purchaser wishes to receive bids for thesupply of goods as described in Section-IV, Special Conditions of
Contract. The brief scope of supply is as under:
A. BRIEF PROJECT DETAILS
GAIL intends to purchase DEG set for emergency
electrical power supply to critical loads of IOP area in
case of normal power failure. The DEG set shall be
installed at Substation #1 of GAIL Pata.
B Brief Scope of bid :
Supply erection and commissioning of 1000 KVA Diesel
Engine generator set along with all auxiliary units and
PMCC.
1.2 The successful bidder will be expected to complete the Scope of
supply within the period stated in Special Conditions of Contract.
1.3 Throughout these bidding documents, the terms bid and tender
and their derivatives (bidder/tenderer, bid/tendered, bidding/
tendering, etc.) are synonymous, and day means calendar day.
Singular also means plural.
2. Eligible Bidders 2.1 Bidders shall, as part of their bid, submit a written power of
attorney authorizing the signatory of the bid to bind the bidder.
2.2 This Invitation for Bids is open to any bidder qualifying our bidevaluation criteria.
2.3 Bidders should not be associated or have been associated in the past,directly or indirectly, with a firm or any of its affiliates which have
been engaged by the Purchaser to provide consulting services for the
preparation of the design, specifications and other documents to be
used for the procurement of the goods to be purchased under thisInvitation for Bids.
2.4 The bid should be from actual manufacturers. The bids from soleselling agents / authorized distributors/ authorized dealers/ authorized
supply houses can also be considered, provided such bids areaccompanied with back-up authority letter from the concerned
manufacturers who authorize them to market their product, providedfurther such an authority letter is valid at the time of bidding. Offers
without back-up authority from manufacturer will not be considered.
Required warranty cover of the manufacturers for the product will beprovided by such supplier.
2.5 The bidder shall not be under a declaration of ineligibility byPurchaser for corrupt or fraudulent practices as defined in ITB.
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2.6 While evaluating the bids, pursuant to Bid Evaluation Criteria,bidders past performance shall also be assessed for ascertaining theresponsiveness of the bid. In such a case, the decision of Purchaser
shall be final and binding on the bidder.
2.7 The bidder is not put on holiday by GAIL or black listed by any
Government Department/ Public Sector.
3. One Bid Per Bidder 3.1 A bidder who submits or participates in more than one bid will cause
all the proposals in which the bidder has participated to be
disqualified.
4. Bid Evaluation Criteria 4.1 The Bid Evaluation Criteria (BEC) is as per Annexure-I to ITB.
5. Cost of Bidding 5.1 The bidder shall bear all costs associated with the preparation and
submission of the bid, and PURCHASER (GAIL), will in no case, be
responsible or liable for these costs, regardless of the conduct oroutcome of the bidding process.
B. BIDDING DOCUMENTS
6. Content of Bidding Documents 6.1 The bidding documents are those stated below and should be read inconjunction with any addenda issued in accordance with ITB Clause
Section-I : Invitation for bids (IFB)
Section-II : Instructions to Bidders (ITB)
Attachment : Forms & FormatsSection-III : General Conditions of Contract (GCC-Goods)
Section-IV : Special Conditions of Contract (SCC)Attachment : Attachment to SCC
Section-V : Price ScheduleSection-VI :Material Requisitions and technical
specification & drawingsSection VII : Packing, Marking and Shipping Instructions
6.2 The Bidder is expected to examine all instructions, forms, terms and
specifications in the bidding documents. The Invitation for Bids(IFB) together with all its attachments thereto, shall be considered to
be read, understood and accepted by the bidders. Failure to furnish
all information required by the bidding documents or to submit a bidnot substantially responsive to the bidding documents in every
respect will be at the Bidders risk and may result in the rejection of
its bid.
7. Clarification of Bidding
Documents
7.1 A prospective bidder requiring any clarification of the Bidding
Documents may notify GAIL in writing or by fax or e-mail atGAILs mailing address indicated in the Invitation for Bids. GAIL
will respond in writing to any request for clarification of the Bidding
documents which it receives not later than 10 days prior to the
deadline for the submission of bids prescribed by GAIL. Writtencopies of GAILs response (including an explanation of the query but
without identifying the source of the query) will be sent to all
prospective bidders who have received the bidding documents. AnyClarification or information required by the bidder but same not
received by the Purchaser, ten days prior to the bid due date, the
same is liable to be considered as no clarification/information
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INSTRUCTIONS TO BIDDERS
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required.
[Preferably all questions/queries should be referred to GAIL on or
before scheduled date of pre-bid conference. The questions/queries
received by GAIL prior to pre-bid conference will be addressed in
the pre-bid conference & no separate communication will be sent
to bidders.]
8. Amendment of Bidding
Documents
8.1 At any time prior to the bid due date, the PURCHASER may, for anyreason, whether at its own initiative or in response to a clarification
requested by a prospective bidder, modify the bidding documents, by
issuing addenda.
8.2 Any addendum thus issued shall be part of the Bidding Documents pursuant to ITB Clause-6.1 and shall be notified in writing by
fax/post to all prospective bidders who have received the bidding
documents. Prospective bidders shall promptly acknowledge receiptof each addendum by fax/post to the Purchaser.
8.3 The PURCHASER may, at its discretion, extend the bid due date inorder to allow prospective bidders, a reasonable time to furnish their
most competitive bid taking into account the amendments issued.
C. PREPARATION OF BIDS
9 Language of Bid 9.1 The bid prepared by the bidder as well as allcorrespondence/drawings and documents relating to the bid
exchanged by bidder and the PURCHASER shall be written in
English language, provided that any printed literature furnished bythe bidder may be written in another language so long as
accompanied by an ENGLISH translation, in which case, for the
purpose of interpretation of the bid, the ENGLISH translation shall
govern.
9.2 In the event of submission of any document/certificate by the Bidderin a language other than English, the English translation of the same
duly authenticated by Chamber of Commerce of Bidders countryshall be submitted by the Bidder. Metric measurement system shall
be applied.
10 Documents Comprising The
Bids
10.1 The bid prepared by the bidder shall comprise the following
components:
10.1.1 UNPRICED BID ( Part I )
a) Price Schedule (with price figures blanked) completed in
accordance with ITB Clauses 11, 12, 13.b) Documentary evidence establishing that Bidder is eligible to bid
and meets qualification criteria in accordance with ITB Clause
14.
c) Documentary evidence establishing Goods eligibility andconformity to Bidding Documents in accordance with ITBClause 15.
d) Copy of Bid Security in accordance with ITB Clause 17.e) Any other information/details required as per bidding document
including addendum /corrigendum to this bidding document, if
issued.
f) Under taking that content of tender document are not modified,
in case tender is downloaded for website. If same is notsubmitted, offer shall not be considered for further evaluation.
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10.1.2 PRICED BID ( Part II )Bid Form and Price schedule duly filled in and No conditions
/documents whatsoever.
10.1.3 Original Bid Security (Part-III)
11. Bid Form & Price Schedule 11.1 The bidders shall complete the Bid Form and appropriate Price
schedule furnished in the Section V of Bidding Document, indicatingthe required information for all the goods to be supplied, a briefdescription of the goods, their country of origin and quantity.
12. Bid Prices 12.1 Bidders shall indicate the following separately (as per PriceSchedule)
A) Ex-works Price including packing and forwarding charges (such
price to include all costs as well as duties and taxes paid orpayable on components and raw materials incorporated or to be
incorporated in the goods).
B) Excise Duty & Sales Tax (rates) which will be payable on the
finished goods, if this contract is awarded.
C) The statutory variation in Excise Duty & Sales Tax on
finished goods within the contractual delivery period shall beto GAILs account. However, any increase in the rate of these
taxes and duties beyond the contractual completion period shall
be to bidder's account and any decrease shall be passed on to
GAIL.
12.2 Fixed Price : Prices quoted by the bidder shall be firm and fixed
during the bidders performance of the contract and not subject to
variation on any account. A bid submitted with an adjustable pricequotation will be treated as non responsive and rejected.
12.3 The delivery terms shall be interpreted as per INCOTERMS 2000.
13 Bid Currencies 13.1 Bidders may submit bid in Indian currency only.
13.4 Currency once quoted will not be allowed to be changed..
14 Documents Establishing
Bidders Eligibility and
Qualification
14.1 Bid Evaluation Criteria
14.1.1 Pursuant to evaluation Criteria specified in Invitation for Bids (IFB)
the bidder shall furnish all necessary supporting documentaryevidence to establish the bidders claim of meeting Bid evaluation
criteria.
14.2 Bidders Eligibility Criteria
14.2.1 The bidder shall furnish, as part of his bid, documents establishing thebidders eligibility to bid and its qualification to perform the contract
if its bid is accepted.
15 Documents Establishing Goods
Eligibility and Conformity to
Bidding Documents
15.1 Pursuant to ITB Clause 10, the bidder shall furnish, as part of the bid,documents establishing the eligibility and conformity to the Bidding
Documents of all goods and services which the bidder proposes to
supply under the Contract.
15.2 The documentary evidence of the goods and services conformity to
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the Bidding Documents may be in the form of literature, drawings ordata, and shall furnish:
a) detailed description of the essential technical and performance
characteristics of the goods;
b) a clause-by-clause commentary on the PURCHASERS
Technical specifications demonstrating the goods and services
substantial responsiveness to the specifications.
15.3 For purpose of the commentary to be furnished under Clause-15.2
above, the bidder shall note that standards for workmanship, materialand equipment, and reference to brand names or catalogue numbers,
designated by the PURCHASER in its Technical Specifications are
intended to be descriptive only and not restrictive.
16 Period of Validity of Bids 16.1 The bid shall remain valid for acceptance for four (4) months from
the bid due date. PURCHASER shall reject a bid valid for a shorterperiod being non-responsive.
16.2 In exceptional circumstances, prior to expiry of the original bidvalidity period, the PURCHASER may request that the bidder extend
the period of bid validity for a specified additional period. Therequests and the responses thereto shall be made in writing (by fax /post/ e-mail). A bidder may refuse the request without forfeiture of
his bid security. A bidder agreeing to the request will not be required
or permitted to modify his bid, but will be required to extend the
validity of its bid security for the period of the extension and in
accordance with ITB Clause 17.0 in all respects.
17 Bid Security 17.1 Pursuant to ITB Clause-10, the bidder shall furnish, as part of his bid,bid security in the amount specified in the Invitation for Bids.
17.2 The bid security is required to protect the PURCHASER against therisk of bidders conduct which would warrant the securitys
forfeiture, pursuant to ITB Clause-17.7
The Earnest Money Deposit (EMD) shall be submitted in the form of crossed
Bank Demand Draft drawn on any Nationalized/Scheduled bank in favour of
GAIL (India) Limited, payable at State Bank of India, Pata (Branch Code
1937), Auraiya (U.P.). Alternatively, Earnest Money deposit may also be
submitted through Bank Guarantee, in the format provided, from any IndianScheduled Bank or a branch of an International Bank situated in India and
registered with Reserve Bank of India as scheduled foreign bank in the
proforma attached with the Tender Document. However, other than the Nationalized Indian Banks, the banks whose BGs are furnished must be
commercial banks having net worth in excess of Rs. 100 crores and a
declaration to this effect should be made by such commercial bank either in
the bank guarantee itself or separately on a letter head.
The Bid Security shall be valid for two (02) months beyond the
validity of the Bid as specified in Clause 16.0 of ITB.
17.4 Any bid not secured in accordance with ITB Clause 17.1 may be
rejected by the PURCHASER as non-responsive.
17.5 Unsuccessful bidders bid security will be discharged/returned ,as
promptly as possible but not later than 30 days after the expiration ofthe period of bid validity prescribed by the PURCHASER, pursuant
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to ITB Clause-16.17.6 The successful bidders bid security will be discharged upon the
bidders accepting the Order, pursuant to ITB Clause-42 andfurnishing the Contract Performance Guarantee pursuant to ITB
Clause-43.
17.7 The bid security may be forfeited:
a) If a bidder withdraws his bid during the period of bid validity.
b) in the case of a successful bidder, if the bidder fails:i) to accept the Purchase Order in accordance withITB Clause-39 or
ii) to furnish Performance Guarantee in accordancewith ITB Clause-40
iii) to accept correction of errors pursuant to ITBClause-31.0
c) If the Bidder changes the proposed manufacturer aftersubmission of his bid.
17.8 Bid Security should be in favour of GAIL (India) Limited andaddressed to GAIL. Bid Security must indicate the Bid Document
number and the item for which the bidder is quoting. This is
essential to have proper co-relation at a later date. The Bid Security
in the form of Bank Guarantee or Letter of Credit shall be in the formprovided in the Bidding Document.
17.9 Central Public Sector Undertakings and firms registered with NSICare exempted from furnishing bid security provided they are
registered for the quoted items up to the monetary limit they intend
to quote and subject to their enclosing with their bid a copy of the
latest and current Registration Certificate.
18 Pre-Bid meeting 18.1 The bidder(s) or his designated representative, who have purchasedbid document, are invited to attend a pre-bid meeting which will take
place at GAIL (India) Limited, GAIL Pata, PO - Pata Dt. Auraiya
(U.P).
18.2 The purpose of the meeting will be to clarify issues and to answerquestions on any matter that may be raised at that stage.
18.3 The bidder is requested, as far as possible, to submit any questions bycourier or by fax to reach GAILs office not later than one week
before the meeting. It may not be practicable at the meeting to
answer questions received late, but questions and responses will be
transmitted in accordance with the following sub-clause.
18.4 The text of the questions raised and the responses given, togetherwith any responses prepared after the meeting, will be transmittedwithout delay (without identifying the sources of the question) to all
purchasers of the bidding documents. Any modification of the
bidding documents listed in clause 6 of ITB that may becomenecessary as a result of the pre-bid meeting shall be made by the
Purchaser exclusively through the issue of an Addendum pursuant to
ITB Clause-8 and not through the minutes of the pre-bid meeting.
18.5 Non-attendance of the pre-bid meeting will not be a cause fordisqualification of a bidder.
19 Format And Signing of Bid 19.1 The bid shall be typed or written in indelible ink (in the case of
copies, photocopies are also acceptable) and shall be signed by theperson or persons duly authorized to sign on behalf of the bidder.
The name and position held by each person signing, must be typed or
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printed below the signature. All pages of the bid, except anycatalogues/ literatures shall be signed and sealed by the person or
persons signing the bid.19.3 The bid shall contain no alterations, omissions or additions, unless
such corrections are initialed by the person or persons signing the
bid.
20 Zero Deviation 20.1 Bidders to note that this is a zero deviation tender. GAIL willappreciate submission of offer based on the terms and conditions inthe enclosed General Conditions of Contract (GCC-Goods), Special
Conditions of Contract (SCC), Instructions to Bidders (ITB), Scope
of supply, technical specifications etc. to avoid wastage of time and
money in seeking clarifications on technical/ commercial aspects of
the offer. Bidder may note that no technical and commercialclarifications will be sought for after the receipt of the bids. Bids
with any deviation to the bid conditions shall be liable for rejection.
21 E-Payment 21.1 GAIL (India) Limited has initiated payments to suppliers andcontractors electronically and to facilitate the payments
electronically, the bidder should have an account with HDFC Bank
or ICICI Bank or State Bank of India so that the payment through e-
banking be made to the bidder, in case order is placed on him.Further, the bidder should give their account number and other
details in any one of the above banks to facilitate payment through e-
banking as per the details in format attached with the tender .(Format
F-11 & F-12 attached in the section Forms & Formats)
D. SUBMISSION OF BIDS
22 Sealing And Marking of Bids 22.1 Bid shall be submitted in the following manner in separate sealedenvelopes duly super scribed as below:
Part I - Techno-commercial/ un priced BidPart II - Priced Bid
Part III Original Bid Security
22.2 Techno Commercial Un-priced Bid : (Part I) Original Bid of Techno-commercial Un-priced Bid shall be sealed in one separate envelope
super scribing Techno-Commercial Un-Priced Bid for 1000 KVA
DEG SET Procurement and tender No GAIL/PATA/ C&P/20001324/SKD/06
22.3 Price Bid : (Part II) Original Price Bid shall be sealed in separate
envelopes super scribing Price Bid for 1000 KVA DEG SET
Procurement and tender No GAIL/PATA/C&P/ 20001324/SKD/06
22.4 Bid Security : (Part-III) Original copy shall be sealed in separateenvelopes clearly super scribing Bid Security for 1000 KVA DEG
SET Procurement and tender No GAIL/PATA/C&P/20001324/SKD/06. These envelopes shall be further sealed asdetailed hereunder.
22.5 All three envelopes containing Techno-Commercial un-priced Bids,
Price Bids and Bid security shall further be sealed in one outerenvelope super scribing Bid for 1000 KVA DEG SET Procurement
and tender No GAIL/PATA/C&P/20001324/SKD/06,Bidding Document Number and shall be addressed to General
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Manager(C&P) at address mentioned below.
22.6 Bids must be submitted at the following Address :ADM Building
GAIL (India) Limited
GAIL Pata
PO Pata.
Dist Auraiya (U.P) 206241Phone 05683 282356 extn 30154
22.7 Each envelop shall indicate name and address of the bidder to enable
the bid to be returned unopened, if required.
22.8 If the outer envelope is not sealed and marked as above, the
PURCHASER will assume no responsibility for the misplacement or
premature opening of the bid. Also Bidder shall ensure that theenvelopes used are strong enough to with stand the weight and
enroute handling by Postal department/ Courier Services.
23 Deadline for Submission of Bid 23.1 Bids must be received by the Purchaser at the address specified in
Clause 22.6 above not later than the date and time specified in theIFB.
23.2 The PURCHASER may, at its discretion, on giving reasonable noticeby fax or any written communication to all prospective bidders who
have been issued the bid documents, extend the deadline for the
submission of bids in which case all rights and obligations of the
PURCHASER and the bidders, previously subject to the bid due
date, shall thereafter be subject to the deadline as extended.
24 Late Bids 24.1 Any bid received by the PURCHASER after the deadline forsubmission of bid prescribed under IFB shall be rejected and
returned unopened to the bidder.
25 Modification And Withdrawal
of Bids
25.1 The bidder may modify or withdraw his bid after the bidssubmission, but before the due date of submission provided that the
written notice of the modification, including substitution orwithdrawal of the bid is received by the PURCHASER prior to thedeadline prescribed for submission of bids.
25.2 The bidders modification or withdrawal notice shall be prepared,
sealed, marked and delivered in accordance with the provisions of
ITB Clause-23, with the outer envelopes additionally markedmodification or withdrawal as appropriate. A withdrawal notice
may also be sent by fax/post, but followed by a signed confirmation
copy post marked not later than the deadline for submission of bids.
25.3 No bid shall be modified after the deadline for submission of bids.
25.4 No bid shall be allowed to be withdrawn in the interval between thedeadline for submission of bids and the expiration of the period of
bid validity specified by the bidder on the Bid Form. Withdrawal of
a bid during this interval shall result in the bidders forfeiture of hisbid security.
E. OPENING AND EVALUATION OF BIDS26 Bid Opening 26.1 UNPRICED TECHNO-COMMERCIAL BID OPENING:
26.1.1 The Purchaser will open bids (Part-I & III) including withdrawals
and modifications made pursuant to Clause 25.0 of ITB, in the
presence of bidders designated representatives who choose to attend,
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at date, time as stipulated in IFB. The bidders representatives whoare present shall sign bid-opening register evidencing their
attendance.26.1.2 Envelopes marked withdrawal shall be opened first and the name
of the bidder shall be read out. Bids for which an acceptable notice of
withdrawal has been submitted pursuant to Clause25.0 of ITB shall
not be opened. Subsequently, all envelopes marked Modifications
shall be opened and submissions therein read out in appropriatedetails. Thereafter all other bids received by due date and time will
be
26.1.3 The bidders names, bid modifications and withdrawals, the presence(or absence) and amount of bid security and any other such details as
the Purchaser may consider appropriate will be announced by the
Purchaser.
27 Process to be Confidential 27.1 Information relating to the examination, clarifications, evaluation and
comparison of bids and recommendations for the order, shall not be
disclosed to bidders or any other person officially concerned withsuch process. Any effort by a bidder to influence the Purchaser in
any manner in respect of bid evaluation or award will result in the
rejection of that bid.
28 Contacting the Purchaser 28.1 From the time of the bid opening to the time of the release of order,
if any bidder wishes to contact the Purchaser for any matter relatingto the bid it should do so in writing.
28.2 Any effort by a bidder to influence the Purchaser in any manner in
respect of bid evaluation or award will result in the rejection of that
bid.
29 Preliminary Examination of
Bids
29.1 Techno-Commercial Bid Evaluation
29.1.1 The PURCHASER will examine the bids to determine whether they
are complete, whether any computational errors have been made,
whether required securities have been furnished, whether thedocuments have been properly signed and whether the bids are
generally in order.
29.1.2 Prior to the detailed evaluation, the PURCHASER will determine
whether each bid is of acceptable quality, is generally complete andis responsive to the Bidding Documents. For purposes of thisdetermination, a responsive bid is one which conforms to all the
terms, conditions and specification of the bidding document, without
deviations, objections, conditionality or reservations.
29.1.3 No deviation, whatsoever, is permitted in the Bidding Documentsand the price bids of those bidders whose technical and commercial
bids contain any exception to the conditions and stipulations of the
Bidding Documents shall not be opened and returned un-opened tosuch bidder(s).
29.1.4 The Purchasers determination of a bids responsiveness is to bebased on the contents of the bid itself without recourse to extrinsicevidence. If a bid is non responsive, it will be rejected by the
Purchaser and may not subsequently be made responsive by the
bidder by correction of the nonconformity.
29.1.5 The Purchaser will carry out a detailed evaluation of the bidspreviously determined to be responsive in order to determine whether
the technical aspects are in accordance with the requirements setforth in the Bidding Documents. In order to reach such a
determination, the Purchaser will examine and compare the technical
aspects of the bids on the basis of the information supplied by thebidders, taking into account he following factors :
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(a) Overall completeness and compliance with the TechnicalSpecifications; quality function and operation of any
process control concept included in the bid. The bid thatdoes not meet minimum acceptable standard of
completeness, consistency and detail will be
rejected as non-responsive.
(b) Any other relevant factor, if any that the Purchaser deems
necessary or prudent to be taken into consideration.
29.2 Requisite forms contain all necessary information including those
required for meeting qualifying criteria stipulated in the BiddingDocument.
30 Price-Bid Opening 30.1 The Purchaser shall inform the time, date and venue for price bid
opening to all such bidders who qualify pursuant to techno-commercial bid evaluation. Bidders may be required to attend price
bid opening at a short notice of 24 hours.
30.2 The PURCHASER will open price bids of all bidders notified to
attend price bid opening, in the presence of authorized bidders
representatives. The bidders representatives, who are present shallsign bid-opening register evidencing their attendance.
30.3 The bidders names, bid prices, and such other details as thePURCHASER, at its discretion, may consider appropriate will be
announced at the opening.
31 Arithmetic Corrections 31.1 The bids will be checked for any arithmetical errors as follows :
31.1.1 In case of any discrepancy between prices in words and prices in
figures, the prices in words shall be valid and binding. In case of anyerror in total indicated by the Bidder, the unit price alone shall be
considered valid and binding on the Bidder.
31.1.2 If the bidder does not accept the correction of errors, its bid will berejected and the bid security will be forfeited.
32 Evaluation And Comparison of
Bids
32.1 The PURCHASER will evaluate and compare the bids previously
determined to be substantially responsive, pursuant to ITB Clause 29.32.2 Bid Evaluation and Comparison Criteria :
The evaluation of bids shall be made on overall basis i.e.
considering the total prices offered under schedule of
rates and the benefit of cenvat credit mentioned by the
bidders in the schedule of rates. The award shall be made
on overall L1 basis.32.3 Bids not conforming to Bid Qualification criteria and technical
specifications/requirements shall be rejected.
33 Purchase Preference 33.1 Purchase preference to Central government public sectorUndertaking shall be allowed as per Government instructions in
vogue
F. AWARD OF CONTRACT
34 Post Qualification 34.1 In the absence of prequalification, the PURCHASER will determine
to its satisfaction whether the bidder selected as having submitted the
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lowest evaluated, responsive bid is qualified to satisfactorily performthe contract.
34.2 The determination will take into account the bidders technical andproduction capabilities. It will be based upon an examination of the
documentary evidence of the bidders qualifications submitted by the
Bidder, pursuant to ITB Clause-10, as well as such other information
as the PURCHASER deems necessary and appropriate.
34.3 An affirmative determination will be a prerequisite for award of thecontract to the bidder. A negative determination will result in
rejection of the bidders bid.
35 Award Criteria 35.1 Subject to ITB Clause 30, the Purchaser will award the contract to
the successful Bidder whose bid has been determined to be
substantially responsive and has been determined to be the lowestevaluated bid, provided further that the Bidder is determined to be
qualified to perform the contract satisfactorily.
36 PURCHASERs Right to Vary
Quantities at Time of Award
36.1 PURCHASER reserves the right at the time of award of ORDER toincrease or decrease by up to 15 % the quantity of GOODS specified
in the Material Requisition, without any change in unit price or other
terms and conditions. Variation beyond this limit will be subject to
mutual agreement between the PURCHASER and the Seller.
37 PURCHASERs Right To
Accept Any Bid And To reject
Any or All Bids
37.1 PURCHASER reserves the right to accept or reject any bid, and toannul the bidding process and reject all bids, at any time prior to
award of contract, without thereby incurring any liability to the
affected bidder or bidders or any obligations to inform the affectedbidder or bidders of the ground for the PURCHASERS ACTION.
38 Notification of Award / Fax of
Intent
38.1 Prior to the expiration of period of bid validity the PURCHASER
will notify the successful bidder in writing by fax or e-mail to be
confirmed in writing, that his bid has been accepted. The notificationof award / Fax of Intent will constitute the formation of the Contract.
38.2 Delivery shall be counted from the date of notification of award / Fax
of Intent.38.3 Upon the successful bidders furnishing of contract performance
bank guarantee, pursuant to ITB Clause-43, the PURCHASER will
promptly notify each unsuccessful bidder and will discharge his bid
security, pursuant to ITB Clause-17.
39 Acceptance of Purchase Order 39.1 PURCHASER will issue the Purchase Order to the successful bidder,who, within 15 days of receipt of the same, shall sign all pages and
return the acceptance copy to the PURCHASER.
40 Performance Guarantee 40.1 Within 15 days of the receipt of the notification of award / Fax of
Intent from the PURCHASER, the successful bidder shall furnish the
performance guarantee in accordance with Clause 12 of GeneralConditions of Contract (GCC-Goods) in the form provided in the
bidding documents. The bank guarantee/Letter of Credit towards performance guarantee shall be in the currency of the Contract.
40.2 The performance guarantee shall be for an amount equal to 10% of
the value of the contract towards faithful performance of thecontractual obligations and performance of equipment. This Bank
Guarantee/Letter of Credit shall be from any Indian scheduled bank
or a branch of an International bank situated in India and registeredwith Reserve bank of India as scheduled foreign bank. However, in
case of bank guarantees/ Letter of Credits from banks other than the Nationalized Indian banks, the bank must be a commercial bank
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having net worth in excess of Rs 100 crores and a declaration to thiseffect should be made by such commercial bank either in the Bank
Guarantee itself or separately on its letterhead. This bankguarantee/Letter of Credit shall be valid for a period as stated in
Clause-12 of General Conditions of Contract (GCC-Goods).
40.3 Failure of the successful bidder to comply with the requirements ofthis clause shall constitute sufficient grounds for the annulment of
the award and forfeiture of the bid security.
40.4 The Performance Guarantee shall be valid for the duration of 90 days beyond the expiry of Warrantee/Guarantee period. The Bank
Guarantee will be discharged by PURCHASER not later than 6
months from the date of expiration of the Sellers entire obligations,
including any warrantee obligations, under the CONTRACT.
41 Income Tax Liability 41.1 The bidder will have to bear all income tax liability, both Corporateas well as for his personnel.
42 Corrupt or Fraudulent
Practices
42.1 The Purchaser requires that Bidders/Suppliers observe the highest
standard of ethics during the procurement and execution of the order.
In pursuance of this policy, the Purchaser :
a) defines, for the purposes of this provision, the terms set forth
below as follows :
i) corrupt practice means the offering, giving,
receiving or soliciting of any thing of value toinfluence the action of a public official in the
procurement process or in contract execution; and
ii) fraudulent practice means a misrepresentation of
facts in order to influence a procurement process or
the execution of a contract to the detriment of thePurchaser, and includes collusive practice among
Bidders (prior to or after bid submission) designed
to establish bid prices at artificial non-competitivelevels and to deprive the Purchaser of the benefits
of free and open competition;
b) will reject a proposal for award if it determines that the
Bidder recommended for award has engaged in corrupt orfraudulent practices in competing for the contract in question;
c) will declare a firm ineligible, either indefinitely or for astated period of time, if at any time the Purchaser determines
that the firm has engaged in corrupt or fraudulent practices
in competing for or in executing a contract.
43. Warranty/ Guarantee The products under this tender documents shall be guaranteed for 18months from the date of dispatch or 12 months from the date of
commissioning, whichever is earlier. The guarantee shall be
applicable as detailed in General condition of contract (goods).(referSection III, clause No 20.)
G. NOTES ON TAXES AND DUTIES
44 EXCISE DUTY / CENVAT GAIL can ava il the b ene fit of CENVAT Cred it on the
supp lies, sub jec t to fulfillment o f certa in co nd itions.
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1. The c ontrac tor will prep are exc ise invoice and the sam e
will accompany the material from his works to GAIL, Pata.
Consignee name GAIL (India) Limited, Pata should be
me ntioned on all excise invo ice s of the supp ly item s. The
following excise particulars of GAIL, Pata (Consignee)
should b e ment ioned on the Excise Invoice s.
Consignee: GAIL (India) Limited, Pata, District: Auraiya (U.P)
206 241.
Range : Pata
Division: Agra
Co nsigne e s ECC: No. AAACG1209JXM006
2. In case the contractor has procured the duty paid
material from a vendor / sub vendor, the name of the
contrac tor ma y ap pe ar as buyer and the na me & a dd ress
of G AIL, Pata shall appe ar as Consigne e . The c ontrac tor
will ensure that in the invoices and other duty paying
documents raised by the vendor / supplier, the name &ECC no . of GAIL, Pata, a s mentioned ab ove , must a pp ea r.
3. In case the contractor has imported the equipments /
materials in his name, he will endorse the Bill of Entry giving
com plete a dd ress of GAIL, Pata a long with ECC no. The
endo rseme nt will be ma de by him at the p ort on the b ac k
of the bill of entry and the material will accompany
endorsed Bill of Entry from the Port to GAIL, Pata .
4. All the e xcise invo ice s / Bill of Entries perta ining to the
supply po rtion sha ll be handed ove r to G AIL, Pata .
5. (a) The bidders are required to clearly indicate in theSOR, a minimum amount (in lumpsum) of cenvatabledocuments that will be provided to GAIL by the vendoron the supply part(i.e. SOR item No 1 to 4) so that GAILis able to take the benefit of Cenvat credit to that extent.The amount so indicated shall be considered forevaluation purpose.(i.e this amount will be reducedfrom the quoted FOT price )
(b) Subsequently if the order is issued to the bidder andthe bidder fails to provide documents to enable GAIL toavail cenvat benefit at least to the extent mentioned atpara 5(a) above, the difference between the cenvatabledocuments provided to GAIL and the cenvat creditconsidered for evaluation shall be deducted from the duepayments of the vendor.
45 SERVICE TAX 1. Service ta x if any sha ll be app lic able on insta lla tion and
c om missioning ( SOR item No 5 ). Service tax will be
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payable as applicable during the period of contract
ag ainst t he subm ission of Cenva table invoice .
2. The rates quo ted by the bidd er(Indian or foreign)
shall be inclusive of all taxes and duties applicable
in his country except the service tax applicable in
India.I In case of Indian bidder/Vendor (including aregistered branch of a foreign service provider having an
income tax and service tax registration in India), the Indian
bidd er rec eiving the pa yment shall raise cenva table
Invoice on GAIL, Pata as required under Rule 4 A of the
service tax rules.In th is case the service tax sha ll be
reimbursed to the Indian bidder/Vendor against
c enva table invoice. As pe r existing rule 4 A , bidd er/ve ndo r
sha ll raise a serially numbered invoice sta ting the following
particulars on the fac e of invoice:-
i. the name , ad dress and Service Tax Reg istrat ionnumber of the Conta c tor.
ii. the name and address of GAIL Pata as recipient of
the ta xab le service,
iii. description, classification and value of taxable
servic e p rovided , and
iv. the a mount of Servic e ta x paya ble on suc h servic es
(bo th in figures and in words).
v. the a mount of Educ at ion c ess on Service ta x
payable on such services (both in figures and in
words).
II In case of foreign bidder/vendor, (who is a nonreside nt o r a person from o ut side India and who do es not
have any office in India for the purpose of payment of
service tax in India), the service tax liability will be borne
and pa id by GAIL, Pata, a s a rec ipient of ta xab le services,
subjec t to the provision of service tax laws ap plicab le from
time to time.
Service p roviders are req uested to c om ply with the abo ve
instructions so that GAIL Pata can avail benefit of Cenvat
Credit for the a mount of Service tax & Educ at ion c ess on
Service Tax pa id.
46 WORK CONTRACT TAX
(WCT
shall not b e ap plicable in this case
47 INCOME TAX 1. GAIL sha ll ded uc t incom e tax a t source (TDS) as per
applicable Indian law from all the payments to the
bidder/vendor for the service rendered in India and
remit the net amount to the vendor. GAIL shall
deposit the income tax deducted with the Indian
revenue department. GAIL shall issue necessary tax
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ded ucte d at source c ertificate to the vendor. In the
c ase o f foreign vendor, the TDS will be made a s per
the rate p resc ribed in the the DTAA a pp licab le for
the relevant country or the rates applicable under
the Indian inco me tax ac t 1961 which ever is lower.
2. As per the provisions of the Incom e Tax Ac t, 1961,
Permanent Account No. (PAN) is compulsorilyreq uired to b e me ntioned in Tax Deduc tion at
Source (TDS) c ertific a te issued to the paye e.
Therefore, the c ont rac to r must submit the d eta ils of
PAN / the c op y of a pp lication filed for allotme nt of
PAN (if PAN no. not a va ilab le) to GA IL immediate ly
on rec eipt of o rder, failing wh ich, TDS certifica te will
not be issued .
48 IMPORTANT NOTES Any sta tuto ry va riation in taxes and duties, and new levies if
any, till Contract Completion period including revision in
the contract, if any, shall be to owners account. However
any increase in the rates of taxes & duties beyond theContractual Completion Period shall be to Contractors
ac c ount and any d ec rease shall be pa ssed on to owner.
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BRIEF SCOPE OF SUPPLY AND BEC
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ANNEXURE-1 to ITB
BRIEF SCOPE OF SUPPLY AND
BID EVALUATION CRITEARIA (BEC)
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1.0 Introduction
1.1 GAIL (India) limited invites sealed bids under single stage three envelope system(Part-I Technical/un priced Commercial Bid , Part-2 Priced Commercial Bid & Part -
3 Original bid security from eligible bidders for the supply of 1000 KVA DEG Set
for Substation #1 at GAIL PATA.
1.2 BRIEF PROJECT DETAILSGAIL intends to purchase Diesel Engine Generator set for emergency electrical power
supply to critical loads of IOP area in case of normal power failure. The DEG set shall
be installed at Substation #1 of GAIL Pata.
. .
2.0 Brief Scope of bid :
Supply erection and commissioning of 1000 KVA Diesel Engine Generator set along
with all auxiliary units and PMCC.
3.0 BID EVALUATION CRITERIA
Bid Evaluation Criteria (BEC) for this tender will be as under:
The bidder should be a manufacturer or authorized dealer of Diesel Engine.
The bidder should have supplied, installed and commissioned at least one set ofDG Set of 1000 KVA against purchase order placed on them by Govt. deptt./
PSUs/Reputed private companies in preceding 5 years
The bidder has to submit attested copy of following documents in support of BEC:
I. Copy of registration certificate indicating that they are the manufacturer of DGset or any other proof in case the bidder is manufacturer. Copy of a Valid
dealership/ distributorship certificate, in case the bidder is not a manufacturer.
II. A copy of PO along with the proof of execution such as copy ofinvoice/completion certificate/ inspection report/proof of payment for supply,
installation & commissioning of DG set of 1000 KVA issued by the consignee.
THE DUCUMENTS SUBMITTED TO MEET ABOVE BEC SHALL BE PROPERLY
ATTESTED BY GAZETTED OFFICER OR OFFICER OF PUBLIC SECTOR
ENTERPRISES / NOTARISED BY A NOTARY PUBLIC."
Any Bid not fulfilling the above BEC shall summarily be rejected.
Any bidder who meet the Bid Evaluation Criteria (BEC) as mentioned above, and wishes
to quote against this tender may download the bidding document from GAIL's website
(www.gailonline.com) and submit the Bid complete in all respect as per terms &
conditions of contract on or before the due date along with an undertaking that the
contents of the Bidding Document have not been altered or modified.
Offer(s) received from short listed bidders to whom enquiry is already issued as well as
through web site which meet the BEC criteria and found responsive(as per rejectioncriteria), shall be taken into consideration for evaluation & award.
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ATTACHMENTS TO INSTRUCTION TO BIDDERS(ITB)
FORMS & FORMATS
(These Forms duly filled-in (if required) alongwith its enclosures is essentially requiredforEvaluation of Bid, in absence of which bid may be considered as non-responsive)
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FORMS AND FORMATS
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INDEX TO ATTACHMENT FOR INSTRUCTION TO BIDDERS (ITB)
FORMS & FORMATS
Sr. No. Form No. Description Page No.
0 CUT OUT SLIPS 28-29
1. F-I BIDDERS GENERAL INFORMATION 30
2. F-2 BID FORM 31
3. F-3 LIST OF ENCLOSURES 32
4. F-4 PROFORMA FO BANK GUARANTEE FOR EARNESTMONEY DEPOSIT/ BID SECURITY
33
5. - INSTRUCTIONS FOR FURNISHING BID- GUARANTEEBANK GUARANTEE
34
6. F-5 LETTER OF AUTHORITY 35
7. F-6 NO DEVIATION CONFIRMATION 36
8. F-7 CERTIFICATE 37
9. F-8 DETAILS OF SIMILAR WORK DONE DURING PASTFIVE YEARS
38
10. F-9 PRESENT COMMITMENTS OF THE BIDDER 39
11. F-10 PROFORMA OF BANK GUARANTEE 40-41
12. - INSTRUCTIONS FOR FURNISHING CONTRACTPERFORMANCE GUARANTEE
42
13. F-11 FORMAT APPLICABLE FOR PARTIES WILLING TORECEIVE PAYMENT IN THEIR ACCOUNT WITHSBI/HDFC/ICICI BANK ONLY
43
14. F-12 PARTICULARS OF VENDORS RQUIRED FOR THEPURPOSE OF MAKING PAYMENT THROUGH E-BANKING
44
15. - ACKNOWLEDGEMENT CUM CONSENT LETTER 45
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DO NOT OPEN THIS IS A QUOTATION
PROJECT : GAIL Pata, Sub Station # 1 DEG Set
TENDER NO.: GAIL/PATA/C&P/20001324/SKD/06
ITEM : PROCUREMENT OF 1000 KVA DEG set
DUE DATE : ------------ (1500 HRS)
FROM: TO:
M/S ADM BUILDINGGAIL (INDIA) LIMITEDGAIL PATAPOST PATADIST- AURAIYA (U.P) 206241
(TO BE PASTED ON THE OUTER ENVELOPE CONTAINING THREEENVELOPES OF PART-I, PART-II AND PART-III OF BIDS)
DO NOT OPEN THIS IS A QUOTATION
(UN PRICE BID)
PROJECT : GAIL Pata, Sub Station # 1 DEG Set
TENDER NO.: GAIL/PATA/C&P/20001324/SKD/06
ITEM : PROCUREMENT OF 1000 KVA DEG set
DUE DATE : ------------ (1500 HRS)
FROM: TO:M/S ADM BUILDING
GAIL (INDIA) LIMITEDGAIL PATAPOST PATA
DIST- AURAIYA (U.P) 206241
(TO BE PASTED ON THE ENVELOPE CONTAINING TECHNO-COMMERCIALOFFER I.E. UN-PRICED BID PART-I)
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DO NOT OPEN THIS IS A QUOTATION
(PRICE BID)
PROJECT : GAIL Pata, Sub Station # 1 DEG Set
TENDER NO.: GAIL/PATA/C&P/20001324/SKD/06
ITEM : PROCUREMENT OF 1000 KVA DEG set
DUE DATE : ------------ (1500 HRS)
FROM: TO:M/S ADM BUILDING
GAIL (INDIA) LIMITEDGAIL PATAPOST PATA
DIST- AURAIYA (U.P) 206241
(TO BE PASTED ON THE OUTER ENVELOPE CONTAINING PRICE BID,PART-II )
DO NOT OPEN THIS IS A QUOTATION
(SECURITY DEPOSIT /EMD)
PROJECT : GAIL Pata, Sub Station # 1 DEG Set
TENDER NO.: GAIL/PATA/C&P/20001324/SKD/06
ITEM : PROCUREMENT OF 1000 KVA DEG set
DUE DATE : ------------ (1500 HRS)
FROM: TO:M/S ADM BUILDING
GAIL (INDIA) LIMITED
GAIL PATAPOST PATADIST- AURAIYA (U.P) 206241
(TO BE PASTED ON THE ENVELOPE CONTAINING SECURITY DEPOSIT/EMD,PART-III)
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F-I
BIDDERS GENERAL INFORMATION
To
GAIL (India) Limited,
GAIL PATA
1.1 Bidder Name :
1.2 Number of Years in Operation : _________________________________
1.3 Registered Address : _________________________________
_________________________________
1.4 Operation Address : _________________________________
if different from above
________________________________
1.5 Telephone Number : _________________________________
(Country Code) (Area Code) (Telephone Number)
1.6 E-mail address & Web Site : _________________________________
1.7 Telefax Number : ________________________________
(Country Code) (Area Code) (Telephone Number)
1.8 ISO Certification, if any : {lf yes, please furnish details}
(SIGNATURE OF BIDDER WITH SEAL)
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F-2
BID FORM
To
GAIL (India) Limited,GAIL PATA
Dear Sir,
After examining/reviewing the Bidding Documents for supply of 1000 KVA DEG SET,
including technical specifications, drawings, General and Special Conditions of Contract and
schedule of rates, etc. the receipt of which is hereby duly acknowledged, we, the undersigned,
pleased to offer to execute the whole of the Job in conformity with, the said Bid Documents,
including Addenda Nos. ____________ .
We confirm that this bid is valid for a period of Four (4) months from the date of opening of
Techno Commercial Bid, and it shall remain binding upon us and may be accepted by anytime before the expiration of that period.
If our bid is accepted, we will provide the performance guarantee equal to 10% (ten per cent)
of the Contract Price, for the due performance with in fifteen days of such award.
Until a final Contract is prepared and executed, the bid together with your written acceptance
thereof in your notification of award shall constitute a binding Contract between us.
We understand that Bid Document is not exhaustive and any action and activity not
mentioned in Bid Documents but may be inferred to be included to meet the intend of the Bid
Documents shall be deemed to be mentioned in Bid Documents unless otherwise specifically
excluded and we confirm to perform for fulfillment of Agreement and completeness of the
Work in all respects within the time frame and agreed price.
We understand that you are not bound to accept the lowest priced or any bid that you may
receive.
SEAL AND SIGNATURE
DATE:
Duly authorized to sign bid for and on behalf of ____________________________________
(SIGNATURE OF WITNESS)
WITNESS NAME:
ADDRESS:
*Strike out which ever is not applicable
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FORMS AND FORMATS
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F-3
LIST OF ENCLOSURES
(This Form alongwith its enclosures is essentially required for Evaluation of Bid,
absence of which bid may be considered as non-responsive)
To
GAIL (India) Limited,GAIL PATA
Dear Sir,
We are enclosing the following documents DULY INDEXED WITH PAGE NO. OF
OFFER in un-price bid, as part of the bid:
1) Clause wise compliance to BEC (refer Annexure-I to IFB) alongwithrequired/supporting document [Page- ]
2) If the tender document is downloaded from web site, a undertaking as per clause no.10 of ITB, that content of tender document is not modified. [Page- ]
3) Power of Attorney of the signatory to the Bidding Document. [Page- ]
4) Price Schedule with prices blanked out in UN-PRICED BID [Page- ]
5) QA/QC Manuals if any. [Page- ]
6) Organisation chart of the bidder and the structure assigned for execution of the workunder this bid. [Page- ]
7) Copy of Bidding Documents along with addendum/corrigendum no_____ duly signedand sealed on each page, in token of confirmation that Bid Documents are considered
in full while preparing the bid and in case of award, work will be executed in
accordance with the provisions detailed in Bid Documents.
[Page- ]
8) All documents pertaining to Technical Questionnaire for evaluation of DEG setsuppliers as per technical documents mentioned in this bidding document. [Page- ]
(SEAL AND SIGNATURE OF BIDDER)
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FORMS AND FORMATS
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F-4
PROFORMA FOR BANK GUARANTEE FOR EARNESTMONEY DEPOSIT/ BID
SECURITY
(To be stamped in accordance with the Stamp Act)
Ref______________ Bank Guarantee No___________
Date ___________
To
GAIL (India) Limited.,
16, Bhikaji Cama Place
R.K Puram, NEW DELHI - 110066
Dear Sir(s),
In accordance with Letter Inviting Tender under your reference No _________________
M/s._____________________________________ having their Registered/ Head Office at
__________________(hereinafter called the Tenderer) wish to participate in the said tender
for _______________________________________________________. As an irrevocableBank Guarantee against Eamest Money for the amount of_____________ is required to be
submitted by the Tenderer as a condition precedent for participation in the said tender which
amount is liable to be forfeited on the happening of any contingencies mentioned in the
Tender Document
We, the ________________________________, Bank at ________________________
having our Head Office
_________________________________________________________ (Local Address)
guarantee and undertake to pay immediately on demand without any recourse to the tenderers
by GAIL (India) Limited., the amount _____________________________________ without
any reservation, protest demur and recourse. Arty such demand made by GAIL, shall be
conclusive and binding on us irrespective of any dispute or difference raised by the Tenderer.
This guarantee shall be irrevocable and shall remain valid upto __________ [this date should
be 6 months after the date finally set out for closing of tender]. If any further extension of this
guarantee is required, the same shall be extended to such required period on receiving
instructions from M/s.
__________________________________________________________ whose behalf this
guarantee is issued.
In witness whereof the Bank, through its authorised officer, has set its hand and stamp on this
_______________day of_____________2OO5 at ________________ .
WITNESS:
(SIGNATURE) (SIGNATURE)
(NAME) (NAME)
Designation with Bank Stamp
(OFFICIAL ADDRESS) Attorney as per
Power of Attorney No._______
Date:______________________
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INSTRUCTIONS FOR FURNISHING BID-GUARANTEE
BANK GUARANTEE
1. The Bank Guarantee by bidders will be given on non-judicial stamp paper as per
stamp duty applicable. The non-judicial stamp paper should be in the name of the
issuing bank. In case of foreign bank, the said banks guarantee to be issued by its
correspondent bank in India on requisite non-judicial stamp paper.
2. The expiry date as mentioned in bid document should be arrived at by adding 2
months to the date of expiry of the bid validity unless otherwise specified in the Bid
Documents.
3. The bank guarantee by bidders will be given from bank as specified in ITB
4. A letter from the issuing bank of the requisite Bank Guarantee confirming that said
bank guarantee /all future communication relating to the Bank Guarantee shall beforwarded to the Employer at its address as mentioned at ITB.
5. Bidders must indicate the full postal address of the bank along with the banks E-mail/
Fax from where the earnest money bond has been issued.
6. If a bank guarantee is issued by a commercial bank, then a letter to Employer
confirming its net worth is more than Rs. 1,000,000,000/- (Rupees one hundred crore)
or equivalent along with a documentary evidence.
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F-5
LETTER OF AUTHORITY
PROFORMA FOR LETTER OF AUTHORITY FOR ATTENDING ANDSUBSEQUENT
NEGOTIATIONS/CONFERENCES
No.
GAIL India Limited,
GAIL PATA
Dear Sir,
We ________________________________ hereby authorize following representative(s) to
attend un-priced bid opening and price bid opening and for any other correspondence andcommunication against above Bidding Document
1) Name & Designation ______________________ Signature _______________.
2) Name & Designation ______________________ Signature _______________
We confirm that we shall be bound by all commitments made by aforementioned authorised
representatives.
Yours faithfully,
Signature
Name & Designation
For and on behalf of
Note: This letter of authority should be on the letterhead of the bidder and should be signed
by a person competent and having the power of attorney to bind the bidder.Not more than two persons are permitted to attend techno-commercial un-priced and
price bid opening.
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F-6
NO DEVIATION CONFIRMATION
GAlL India Limited,
GAIL PATA
Dear Sir,
We understand that any deviation/exception in any form may result in rejection of bid. We,
therefore, certify that we have not taken any exceptions/deviations anywhere in the bid and
we agree that if any deviation/exception is mentioned or noticed, our bid may be rejected.
(SEAL AND SIGNATURE OF BIDDER)
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F-7
CERTIFICATE
GAIL India Limited,
GAIL PATA
Dear Sir,
If we become a successful bidder and pursuant to the provisions of the Bidding Documents
award is given to us for supply of DEG set, the following certificate shall be automatically
enforceable:
We agree and acknowledge that the Employer is entering into the Agreement solely on its
own behalf and not on behalf of any other person or entity. In particular, it is expressly
understood and agreed that the Government of India is not a party to the Agreement and has
no liabilities, obligations or rights there under. It is expressly understood and agreed that the
Employer is authorised to enter into Agreement, solely on its own behalf under the applicable
laws of India. We expressly agree, acknowledge and understand that the Employer is not anagent, representative or delegate of the Government of India. It is further understood and
agreed that the Government of India is not and shall not be liable for any acts, omissions,
commissions, breaches or other wrongs arising out of the Agreement. Accordingly, we
hereby expressly waive, release and forego any and all actions or claims, including cross
claims, VIP claims or counter claims against the Government of India arising out of the
Agreement and covenants not to sue to Government of India as to any manner, claim, cause
of action or things whatsoever arising of or under the Agreement.
Seal and Signature of Bidder
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Reasonsfordelayin
projectcompletion,
ifany
Dateof
Actual
Completio
n
Scheduled
CompletionTime
(Months)
Dateof
C
ommencementof
work
ValueofContract
FullPostalAddressandphone
n
os.ofClient&Nameof
Officer-in-Charge
Descriptionofthe
work
F-8
DETAILSOFSIMILARWORKDONEDURINGPASTFIVEYEARS
Sr.No.
Note:
Copies
of
Letter
of
awards
and
completion
certificate
for
the
above
works
to
be
enclosed.
Theworkcompletedearlierthan
fiveyearsneednotbeindicatedhereThelistofwork,notofsimilarnatureneednotbeindicatedhereFailingtocomply
aforementionedinstructionsmay
leadtorejectionofbid.
SealandSignatureOfBidder
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Remarks
ExpectedDate
ofCompletion
%Age
Comp.ason
Date
Scheduled
Comp.Period
Dateof
Commenceme
ntofwork
Descript
ion
ofthework
FullPostalAddress
andphonenos.of
Client&Nameof
Officer-in-Chare
F-9
PRESENTCOMMITMENTSOFTHEBIDDER
Sr.No.
Note:Thelistmustbeafulllistofalltypeofworksinhand.
SealandSignatureOf
Bidder
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F-10
CONTRACT-CUM-EQUIPMENT PERFORMANCE BANK GUARANTEE(PERFORMANCE SECURITY) - UNCONDITIONAL
(TO BE STAMPED IN ACCORDANCE WITH STAMP ACT)
REF.Bank Guarantee No.:Date:
To
GAIL (INDIA) LIMITEDP.O.:PATA, DISTT. AURAIYA(U.P.) 206 041INDIA
Dear Sirs,
In consideration of the GAIL (India) Limited, New Delhi (India) (hereinafter referred to as the
OWNER/PURCHASER which expression shall unless repugnant to the context or meaningthereof include successors, administrators and assigns) having awarded toM/s______________________________________________ having principal office at _______________________________________(hereinafter referred to as the SELLERwhich expression shall unless repugnant to the context or meaning thereof include theirrespective successors, administrators, executors and assigns) the supply by issue ofOWNER/PURCHASERs Purchase Order No._______________dated___________and thesame having been accepted by the Seller resulting into CONTRACT for supplies ofmaterials/equipments as per above referred Purchase Order having a total value of _______________________for the complete supply of materials/equipments and theSELLERS having agreed to provide a Contract Performance and warranty guarantee forfaithful performance of the aforementioned Contract and warrantee quality___________toOwner/Purchaser.
We (bank) _________________________________having Head Office at (hereinafterreferred to as the Bank, which expressly shall, unless repugnant to the context or meaningthereof include successors, administrators, executors and assigns) do hereby guarantee toundertake to pay the OWNER/PURCHASER on demand any and all moneys payable by theSeller to the extent of 10%(ten percent) of the Contract Prices as aforesaid at any time upto __________________________________ without a reference to the SELLER. Any suchdemand made by OWNER/PURCHASER on bank shall be inclusive and binding notwithstanding any difference between OWNER/PURCHASE and SELLER discharges thisguarantee. OWNER/PURCHASER and SELLER or any dispute pending before any Court,Tribunals, arbitrators or any other Authority.
The bank undertakes not to revoke this guarantee during its currency without previousconsent of OWNER/PURCHASER and further agrees that the guarantee herein containedshall continue to be enforceable till the OWNER/PURCHASER discharges this guarantee.OWNER/PURCHASER shall have the fullest liberty without affecting in any way the liabilityof the BANK under this guarantee from time to time to extend the time for performance bySELLER of the afore mentioned CONTRACT, OWNER/PURCHASER shall have the fullestliberty, without affecting this guarantee, to postpone from time to time the exercise of anypower vested in them or of any right which they might have against SELLER, and to exercisethe same at any time in any manner, and either to enforce to forebear to enforce anycovenants contained or implied, in the aforementioned CONTRACT between
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OWNER/PURCHASER and SELLER or any other course of or remedy or security availableto OWNER/PURCHASER. The BANK shall not be released of its obligations under thesepresents by any exercise by OWNER/PURCHASER of its liability with reference to thematters aforesaid or any of them or by reason or any other acts of omission or commissionon the part of OWNER/PURCHASER or any other indulgence shown byOWNER/PURCHASER or by any other matter or thing whatsoever which under law would,but for this provision, have the effect or relieving the BANK. The BANK also agrees thatOWNER/PURCHASER at its option shall be entitled to enforced this Guarantee against theBank as a Principal debtor, in the first instance without proceeding against SELLER andnotwithstanding any security or other guarantee that OWNER/PURCHASER may have inrelation to the SELLERS liabilities.
Notwithstanding anything contained herein above our liability under this Guaranteesrestricted to AND it shall remain in force upto and including ________ and shall be extendedfrom time to time for such period as may be desired by the SELLER on whose behalf thisGuarantee has been given.
The Bank Guarantees payment of an amount is payable on demand and in any case within24 hours of the presentation of the letter of invocation of Bank Guarantee. Should the
banker fail to release payment on demand, a penal interest of 24% per annum shall becomepayable immediately and any dispute arising out of or in relation to the said BankGuarantees shall be subject to the jurisdiction of Delhi Courts.
Therefore, we hereby affirm that we are guarantors and responsible to you on behalf of theseller up to a total amount of (amount of guarantees in words and figures) and we undertaketo pay you, upon your first written demand declaring the seller to be in default under thecontract and without caveat or argument, any sum or sums within the limits of (amount ofguarantee) as aforesaid, without your needing to prove or show grounds or reasons for yourdemand or the sum specified therein.
The Bank Guarantees payment of an amount is payable on demand and in any case within48 hours of the presentation of the letter of invocation of Bank Guarantee. Should the banker
fail to release payment on demand, a penal interest of 18% per annum shall becomepayable immediately and any dispute arsing out of or in relation to the said Bank Guaranteeshall be subject to the jurisdiction of Delhi Courts.
This guarantee is valid upto the ________day of _______200_.
We have power to issue this guarantee in your favour under memorandum and Article ofAssociation and the undersigned has full powers to do so under the Power ofAttorney/Resolution of the Board of Directors dated ________accorded to him by the bank.
Dated The ___________day of _____________2005.
WITNESS:
(SIGNATURE) (SIGNATURE)NAME NAME
BANK RUBBER STAMP(NAME)(OFFICIAL SEAL) Designation with bank stamp
Plus Attorney as per PowerOf Attorney/Resolution Board ofDirectorsDate:
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INSTRUCTIONS FOR FURNISHING CONTRACT PERFORMANCE GUARANTEE
1. The Bank Guarantee by successful bidder(s) wilt be given on non stamp paper as per
stamp duty applicable. The non-judicial stamp paper should be in name of the issuing
bank. In case of foreign bank, the said bank guarantee to be issued by its
correspondent bank in India on requisite non-judicial stamp paper and place of bid tobe considered as Delhi.
2. The bank guarantee by bidders will be given from bank as specified in ITB.
3. A letter from the issuing bank of the requisite Bank Guarantee confirming that said
bank guarantee and all future communication relating to the Bank Guarantee shall be
forwarded to Employer
4. If a bank guarantee is issued by a commercial bank, then a letter to Owner and copy
to Consultant confirming its net worth is more than Rs. 1,000,000,000/- (Rupees one
hundred crore). or its equivalent in foreign currency along with a documentary
evidence.
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F - 11
FORMAT APPLICABLE FOR PARTIES WILLING TO RECEIVE EPAYMENTS INTHEIR ACCOUNT WITH SBI/HDFC/ICICI BANK ONLY)
To,
The Dy General Manager (F&A)GAIL (India) Ltd.P.O. Pata
Auraiya,
U.P. -206241
Subject :Consent for receiving Payments through Electronic Mode
Dear Sir,
This is to confirm that we M/s . (Name
of the Organization) are having Savings / Current Account No.
. with (Name of the Bank)
... (Branch Name) (Branch Code), to which
payments, if any due to us, can be released electronically.
Thanking You.
for..
Authorized Signatory (ies)(Name of the Authorised Signatory with Seal)
This is to certify that Savings / Current A/c. No is maintained by
M/s...(Name of the Organization)
with our bank ..(Name of the Bank,
Branch Name & Branch Code), to which payments can be released electronically.
(Signature with Seal of Bank)
Branch Manager
Note: The above format should be on letter head of the organization mentioning E-mail ID/Fax No. of the contact person.
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F - 12
PARTICULARS OF VENDORS REQUIRED FOR THE PURPOSE OF MAKING PAYMENTTHROUGH E-BANKING
(PLEASE ATTACH ONE CANCELLED CHEQUE w. r. t. EVERY VENDOR)
1. VENDOR/CUSTOMER NAME : ..
2. COMPLETE ADDRESS : ..
3. BANKS NAME : ..
4. BENEFICIARY A/C NO. .: ..
5. ACCOUNT TYPE : ..
6. BRANCH NAME : ..
7. BANK ADDRESS : ..
8. MICR CODE : ..
9. BRANCH CODE : ..
AUTHORIZED SIGNATORY WITH NAME AND SEAL
(THE ABOVE INFORMATION ARE REQUIRED TO BE SUBMITTED BY THE VENDORS ON
THEIR LETTERHEAD ,DULY CERTIFIED BY THEIR BANKER)
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ACKNOWLEDGEMENT CUM CONSENT LETTER
(Within 7 days of receipt of Bidding document, Bidder shall acknowledge the receipt and confirm his intention to Bid
against the enquiry/tender through e-mail to Sudhir.dixit@gail.co.in or per return FAX by filling up the this
Format.)
To,Senior Manager (C & P),GAIL (India) Ltd.Pata
FAX: 05683 282446
SUBJECT: TENDER NO. GAIL/PATA/C&P/20001324/SKD for procurement of 1000
KVA DEG Set
Dear Sir,
We hereby acknowledge receipt of a complete set of bidding document along with enclosures for
subject item/work.
We undertake that the contents of the above bidding document shall be kept confidential and furtherthat the drawings, specifications and documents shall not be transferred and that the said documentsare to be used only for the purpose for which they are intended.
A) We intend to bid as requested for the subject item/work and furnish following details withrespect to our quoting office:(i) Postal Address : .
.(ii) Telephone Number : (iii) Telefax Number : ..(iv) Contact Person : ..(v) E-mail Address : ..
B) Details of Contact person:
(i) Postal Address : .(ii) Telephone Number : (iii) Fax Number : ..(iv) Contact Person : ..(v) E-mail Address : ..
C) We are unable to bid for the reasons given below and we are returning back the entire set ofbidding documents.
Reasons for non-submission of bid:
Agencys Name : ..Signature : ..Name : ..Designation : ..Date : ..Seal/Stamp :
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GENERAL CONDITIONS OF CONTRACT(GOODS)
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Section II I
GENERAL CONDITIONS OF CONTRACT(GCC - GOODS)
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GENERAL CONDITIONS OF CONTRACT(GOODS)
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Section I II
General Conditions of Contr act-GOODS
INDEX
Article Title
1. Definitions2. Seller to inform3 Application4. Country of origin5. Scope of Contract6. Standards7. Instructions, direction & correspondence8. Contract Obligations9. Modification in Contract10. Use of Contract Documents & Information11. Patent Rights, Liability & Compliance of Regulations
12. Performance Guarantee13. Inspection, Testing & Expediting14. Time Schedule & Progress Reporting15. Delivery & Documents16. Transit Risk Insurance17. Transportation18. Incidental Services19. Spare Parts, Maintenance Tools, Lubricants20. Guarantee21. Terms of Payment22. Prices23. Subletting & assignment24. Time as Essence of Contract25. Delays in the Sellers Performance26. Price Reduction Schedule for Delayed delivery27. Rejections, Removal of rejected equipment & replacement28. Termination of Contract29. Force Majeure30. Resolution of disputes/arbitration31. Governing Language32. Notices33. Taxes & Duties34. Books & Records35. Permits & Certificates36. General37. Import Licence38. Fall clause
39. Publicity & Advertising40 Repeat Order41 Limitation of Liability
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GENERAL CONDITIONS OF CONTRACT(GOODS)
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1 Definitions In this document, General Conditions of Contract (GCC-Goods), the
following terms shall have the following respective meanings:
1.0 BIDDER : Designates the individual or legal entitywhich has made a proposal, a tender or a bid with theaim of concluding a Contract with the PURCHASER.
1.1 CONSULTANT [if engaged] shall mean M/s.
having its registered office at. The
term consultant includes successors, assigns of M/s. .
1.2 CONTRACT shall mean Purchase Order/Contract and all
attached exhibits and documents referred to therein and allterms and conditions thereof together with any subsequent
modifications thereto.
1.3 CO
Recommended