3 Gaps Growth through Knowledge. Editing - Problems Growth through Knowledge Offline Editing Long...

3 Gaps

Growth through Knowledge

Editing - Problems

Growth through Knowledge

• Offline Editing

• Long winded:• Check out->download->edit->upload->Check In

• Forget to delete local copy• Multiple versions everywhere• Using mail system as file-system• Still saved on network drives• No real collaboration• Not acceptable in secure environments• People not really using DMS, unless forced

Editing - Problems

Growth through Knowledge

• Current Online Editing

• Simple Files only – text/html• Option for Webdav/CIFS• CIFS slow and very chatty over WAN• Really Windows only• Can edit from network drive via CIFS• Mount webdav as network place• With mounting – not really in DMS

Editing - Problems

Growth through Knowledge

• Webdav Online Editing

• Only limited applications• Only Internet Explorer• Only MS Windows• Apart from above, good option

Editing - Problems

Growth through Knowledge

• Sharepoint protocol Online Editing

• Only limited applications – MS Only• Only Internet Explorer• Only MS Windows• Apart from above, good option

Editing - Problems

Growth through Knowledge

• GoogleDocs Online Editing

• Really offline editing in the cloud• Same problems as with online editing• Checkout to Google• Checkin from Google

Editing – What would be ideal?

Growth through Knowledge

• Editing Ideal

• Documents does not leave Alfresco• Documents secure• Seamless editing• Secure online editing• Platform independent• Available for all applications• Edit anywhere

Editing – What is the solution?

Growth through Knowledge

• Firefox Webdav plugin

• Developed with NWU• Same problems as with Webdav online Editing• But, Internet Explorer dependency gone• Updates needed every time firefox upgrades• Only still for MS Windows

Editing – What is the solution?

Growth through Knowledge

• Browser Online Editing

• Secured partnership with 3rd party• Will be available Q4 2011• No need for native office apps• Available from anywhere• Only Office documents currently• Following formats:

• Doc: doc, docx, rtf, odt, sxw, html, txt• Sheet: xls, xlsx, ods, sxc, csv, tsv• Present: ppt, pps, odp, sxi

Editing – What is the solution?

Growth through Knowledge

• Native Online Editing

• Client side editing using native applications• Emulate drive on client machine in background• Direct editing through webclient using browser plugins• Protocols CMIS & Proprietary REST• All native applications• Platform independent• Client-side driver/app needed

3 Gaps

Growth through Knowledge

Document - Problems

Growth through Knowledge

• Need to do everything offline

• Standard Header & Footers• Watermarks• Signatures• Annotations• Comments• Review Remarks

Document - Problems

Growth through Knowledge

• Not so easy

• Split Documents• Compare Documents• Combine Documents• Compile Document p arts & Assemble

Document - Problems

Growth through Knowledge

• Scanned Documents

• Smaller• Better quality• Searchable

Document – What would be ideal?

Growth through Knowledge

• Ideal

• Single Format for all documents• Same tools for everything• Tools online available in environment• Portable format for any device• Long-term storage• Compare versions online• Secure• Artifacts stored with document, always

Document – What is the solution?

Growth through Knowledge

• PDF – Portable Document Format

• Same format for everything• Web tools for redlining, drawing, writing• Not word processing, but good enough for reviews and

others• Insertion of watermarks, headers, footers• Combining of documents• Splitting of documents• And various others

PDF– Problems

Growth through Knowledge

• OpenOffice transformation Engine

• Transformations does not work• Formatting lost• Pictures disappear• Tables out of proportion• Font problems• Sizing problems• Powerpoint even worse

PDF Transformation – Can we change this?

Growth through Knowledge

• Different Transformation Engine

• Tried several options• Different versions of OpenOffice• The Forge was not with us• Decided to go for Aspose• Much better but still some problems• Decided to try Adlib Express• 95% but still problems• Just could not get others to work

PDF Transformation – What is the solution?

Growth through Knowledge

• Microsoft Office

• Only one app that can do this properly• REST API server on Windows• Accepts remote files and transforms• Best fit• Exactly as MS does it• Fast• Reliable• Available NOW!

Summary

Growth through Knowledge

Growth through Knowledge

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