Accounts Payable Setups end to end

ACCOUNT PAYABLES

CHAPTER-1

MANUAL INVOICES

1.1CREATE ONE MANUAL INVOICE

GO TO THE

N: INVOICEENTRYINVOICES

GIVE THE HEADER INFORMATION LICK

OPERATING UNIT BAJAJ HYD MFG

TYPE STANDARD

TRADING PARTNAR BAJAJ SUPPLIER

INVICE DATE CURRENT DATE

INVOICE NUMBER MAN-1

INVOICE AMOUNT 2000

THEN CLICK ON LINES TAB

AMOUNT 2000

CLICK ON DISTRIBUTIONS

GIVE AMOUNT2000

ACCOUNT01.01.7530.01.00

SAVE AND CLOSE THE DISTRIBUTION WINDOW

CLICK ON GENERAL TAB

STATUS NEVER VALIDATED

CLICK ON ACTION…1

SELECT VALIDATE CHECK BOX AND SAY OK

THE STATUS VALIDATED

THEN CLICK ON ACTIONS…1

SELECT CREATE ACCOUNTING CHECK BOX AND DRAFT

THEN CLICK ON OK

SAY OK

AGAIN CLICK ON ACTIONS…1

SELECT CREATE ACCOUNTING CHECK BOX AND FINAL

THEN CLICK ON OK

SAY OK

CHAPTER-2

INVOICE USING DISTRIBUTION SET

WE HAVE 2 TYPES DISTRIBUTION SETS

1. STANDARD DISTRIBUTION SET2. SKELETON DISTRIBUITON SET

1. CREATE STANDARD DISTRIBUTION SET

N: SETUPINVOICEDISTRIBUTION SET

GIVE OPERATING UNIT BAJAJ HYD MFG

NAME BAJAJ DISTRIBUTION SET

NAM % ACCOUNT

1 90 01.01.1530.01.00

2 5 01.01.7220.01.00

3 5 01.01.5050.01.00

SAVE AND CLOSE

2. CREATE SKLETION DISTRIBUTION SET

NSETUPINVOICEDISTRIBUTION SET

OPERATING UNITBAJAJ HYD MFG

NAME BAJAJ SKELETON DISTRIBUTION SET

NUM % ACCOUNT

1 0 01.01.1520.01.00

2 0 01.01.7220.01.00

SAVE AND CLOSE

2.1CREATE ONE INVOICE USING DISTRIBUTION SET

TYPE STANDARD

INVOICE AMOUNT 3000

DISTRIBUTION SET BAJAJ DISTRIBUTION SET

CLICK ON LINES TAB

GIVE AMOUNT3000

CLICK ON DISTRIBUTION

THE ACCOUNTS AUTOMATICALLY GENERETED

CLOSE DISTRIBUTION WINDOW

THE STATUS NEVER VALIDATED

CLICK ON ACTIONS…1

SELECT VALIDATE AND SAY OK

NOW THE STATUS VALIDATED

SELECT CREATE ACCOUNTING CHECK BOX AND DROFT THEN CLICK ON OK

SAY OK

SELECT CREATE ACCOUNTING CHECK BOX ANS FINAL THEN CLICK ON OK

SAY OK AND CLOSE IT

2.2CREATE INVOICE USING SKELETON DISTRIBUTION SET

N: INVOICEENTRYINVOICE

TYPE STANDARD

INVOICE AMOUNT 5000

DISTRIBUTION SET BAJAJ SKELETON DISTRIBUTION

THEN CLICK ON LINES TAB

AMOUNT5000

THE ACCOUNTS IS AUTOMATICALLY GENARETED

GIVE THE AMOUNTS EQUAL TO LINE TOTAL

TYPE AMOUNT

ITEM 3000

ITEM 2000

GO TO ACTION…1 SELECT VALIDATED AND

CREATE ACCOUNTING

o DROFTo FINAL

2.3 ENTER AN INVOICE FOR A FIXED ASSETS

TYPE STANDARD

INVOICE AMOUNT 40000

CLICK ON LINES TAB

AMOUNT40000

SELECT TRACK AS ASSET CHECK BOX

THEN CLICK ON DISTRIBUTIONS

GIVE AMOUNT40000

ACCOUNT01.01.1570.01.00

GO TO ACTION…1 SELECT VALIDATE AND

o CREATE ACCOUNTING DROFT FINAL

2.4 CREATE A FREIGHT DISTRIBUTION

TYPE STANDARD

TERMS IMMEDIATE

CLICK ON LINES TAB

TYPE AMOUNT PRORATE ACROSS ALL ITEM LINES

ITEM 9000 ---

FREIGHT 1000 SELECT

SELECT ITEM LINE CLICK ON DISTRIBUTIONS

ACCOUNT 01.01.7530.01.00

SAVE AND CLOSE DISTRIBUTION WINDOW

SELECT FREIGHT LINE CLOCK ON ALLOCATION

SAY OK

CLICK ON ACTION…1

SELECT

o VALIDATE o CREATE ACCOUNTING

DRAFT FINAL

2.5 CREATE ALLOCATE FREIGHT CHARGES

TYPE STANDARD

INVOICE NUMBER INV-8

TERMS IMMEDIATE

CLICK ON LINES TAB

TYPE AMOUNT

ITEM 12000

FREIGHT 5000

MISCELLANEOUS 3000

SELECT ITEM CLICK ON DISTRIBUTIONS

GIVE AMOUNT 12000

ACCOUNT 01.01.7110.01.00

SAVE AND CLOSE DISTRIBUTION WINDOW

SELECT FREIGHT SELCET CHECK BOX IN THIS LINE

PROATE ACROSS ALL ITEM LINES

AND CLICK ON ALLOCATION

CLICK ON SELECT/UNSELECT ALL

THEN SAY OK

SELECT MISCELLINIOS LINE

SELECT MISCELLANEOUS LINE THEN CLICK ON DISTRIBUTIONS

CLICK ON ALLOCATIONS

SELECT THE CHECK BOX ANS SAY OK

SELSCT

o VALIDATEo CREATE ACCOUNTING

DRAFT FIANL

2.6 CREATE A SCHEDULED PAYMENT INVOICE

TYPE STANDARD

INVOICE AMOUNT 8000

TERMS IMMEDIATE

CLICK ON LINES TAB

GIVE AMOUNT 8000

QUANTITY INVOICED20

UOM Each

UNIT PRICEAUTOMATIC COMING

CLICK ON SCHEDULED PAYAMENTS TAB

METHOD ELECTRONIC

SAVE AND

VALIDATE CREATE ACCOUNTING

DRAFT FIANL

2.7 CANCAL AN INVOICE

PRESS CTRL+F11

SELECT ANY ONE INVOICE FOR CANCAL

AM SELECTING INVOICE NUMBER MAN-1

GO TO ACTIONS…1

SELECT CANCEL INVOICES THEN SAY OK

SAY OK

THE STATUS IS CANCELLED

2.8 REVERSE INVOICE DISTRIBUTIONS

PREES CTRL+F11

SELECT ANY ONE INVOICE LINE

AM SELECT INVOICE NUMBER MAN-5

CLICK ON LINES TAB

SELECT REVERSE 1

SAY OK

THE SECOND LINE IWILL BE AUTOMATIC GENARETED

SELECT NEXT LINE

SAVE AND CLOSE THE DISTRIBUTION INDOW

GO TO ACTIONS…1

DRAFT FINAL

2.9 INVOICE MATCH TO PURCHASE ORDERS

TYPE STANDARD

PO NUMBER 100

INVOICE NUMBER MATCH-2

INVOICE AMOUNT 8000

TERMS IMMEDIATE

CLICK ON MATCH

NUM101 CLICK ON FIND

SELECT CHECK BOX

CLICK ON MATCH

GO TO ACTIONS…1

DRAFT FINAL

THE STATUS VALIDATED

ACCOUNTED YES

HOW TO SEE THE ACCOUNT TRANSACTION

GO TO TOOLSVIEW ACCOUNTING EVENTS

CLICK ON VIEW JOURNAL ENTRIES

CLICK ON CIEW T-ACCOUNT

CLOSE IT

2.10 CREATE A SPECIAL CALENDAR

N: SETUPCALENDARSPECIAL CALENDAR

SAVE AND CLOSE

2.11 CREATE A RECURRING INVOICE

N: INVOICEENTRYRECURRING INVOICE

SUPPLIER NAME BAJAJ SUPPLIER

CALENDEAR NAME BAJAJ SPE CAL

NUMBER OF PERIODS 6

FIRST JAN-14

INVOICE DEFINITION TAB

NUMBER BAJAJ RENT

LINE DEFINITION TAB

GIVE NAME BAJAJ DISTRIBUTION SET

CLICK ON ACCOUNTS TAB

GIVE FIRST AMOUNT 3000

CLICK ON INVOICE DEFINITION AGAIN

NUMBER OF INVOICES 6

CLICK ON CREATE RECURRING INVOICES

SAY OK AND CLOSE

GO TO INVOICEENTRYINVOICES

PRESS F11 (OR) FN+F11

PRESS CTRL+F11

THE RECURRING INVOICES IS CREATED. TOTAL 6 MONTHS OF INVOICES IS CREATED

THEN CLOSE IT

2.12 CALCULATE A SUPPLIER BALANCE

N: INVOICEINQUIRYBALANCES

GIVE NAME BAJAJ SUPPLIER

THEN CLICK ON CALCULATE BALANCE OWNED

THEN CLICK ON CALCULATE

UNPAID AMOUNT144000

BALANCE OWNED144000

NUMBER OF INVOICES17

VIEW THE DETAILS ANC CLOSR IT.

2.13 PLACE A HOLD ON AN INVOICES

PRESS CTRL+F11

SELECT WHAT YOU HAVETO DO BY HOLD THAT TRANSACTION LINE WILL BE SELECT

AM SELECTING INVOICE NUM MAN-9

CLICK ON HOLDS TAB

GIVE HOLD NAME AMOUNT

SAVE AND CLICK ON GENERAL TAB

HOLDS 1

CLOSE THIS WINDOW

2.14 RUN THE INVOICE HOLDS REPORTS

STEP-1SUBMIT THE MATCHING HOLD DETAILS REPORTS

THIS IS A PO MATCHING INVOICE. WE ARE ASSIGN ANY MATCHING PO INVOICE THAT INVOICES WE ARE ASSIGN HOLD THAT INFORMATION WILL BE HOW MANY INVOICE HOLD ARE AVAILABLE THAT INFORMATION CHOUSING.

VIEWREQUESTS

SELECT REQUESTS

CLICK ON SUBMIT A NEW REQUEST

SELECT SINGLE REQUEST SAY OK

NAME MATCHING HOLD DETAIL REPORT

OPERATING UNIT BAJAJ SUPPLIER

SUPPLIER NAME BAJAJ SUPPLIER

CLICK ON OK

CLICK ON SUBMIT

SAI NO

CLICK ON FIND AND REFRESH DATA AND CLOSE IT

STEP-2SUBMIT THE INVOICE ON HOLD REPORT

IT IS GET ONLY MANUVAL INVOICE HOLDS CHOSING.

VIEWREQUESTSUBMIT NEW REQUESTSINGLE REQUEST

GIVE NAME INVOICE ON HOLD REPORT

OPREATING UNITBAJAJ HYD MFG

TRADING PARTNER BAJAJ SUPPLIER

CLICK ON OK AND SUBMIT

CLICK ON FIND

CLICK ON REFRESH DATA

2.15 SETUP AN INVOICE BATCH

GO TO BAJAJ SYS

RESPONSIBILITIEBAJAJ AP

PROFILE NAME AP: Use Invoice Batch Controls

CLICK ON FIND

SAVE AND CLOSE

GO TO BAJAJ AP

N: INVOICEENTRYINVOICE BATCHES

SAVE AND CLOSE IT

2.16 CREATE FOLDER FORMS FOR THE INVOICE HEADER AND LINES REGIONS1

GO TO N: INVOICEENTRYINVOICE BATCHES

QWERY OUR BATCH NAME

CTRL+F11

CLICK ON INVOICES

GO TO FOLDERSAVE AS

GIVE FOLDER NAME AND NAVER THEN CLICK ON OK

CREATE ONE INVOICE

AFTER CREATING THE INVOICE CLOSE THE FORM

2.17CREATE INVOIE IN INVOICES BATCHES

N: INVOICEENTRYINVOICE BATCHES

FRST QWERY OUR INVOICE BATCH

CLICK ON INVOICES

WE HAVE CREATE MORE THEN INVOCES IN BATCH INVOICE. AT A TIME ALL INVOICE ARE VALIDATE AND CREATE ACCOUNTING.

CLOSE THE INVOICE WINDOW

CLISK ON VALIDATE 1 (AT A TIME ALL BATCH INVOICES ARE VALIDATED)

SAY OK

SAY OK AND CLICK ON CREATE ACCOUNTING

SAY OK AND CLOSE THE INVOICE BATCH WINDOWAGAIN QWERY OUR INVOICE BATCH

CLICK ON INVOICES

ALL INVOICES ARE VALDATED

CLOSE THE FORM

CHAPTER-3

PAYMENTS

STEP-1: CREATE INTERNAL BANK ACCOUNT

GO TO BAJAJ CM

N: SETUPBANKSBANKS

CLICK ON CREATE

COUNTRY INDIA

BANK NAME BAJAJ BANJ FOR AP

BANK NUMBER00292828

CLICK ON SAVE AND NEXT

CLICK ON CREATE FOR BANK ADDRESSES

GIVE THE ADDRESS DETAILS AND CLICK ON APPLY

CLICK ON FINISH

CLICK ON BANK BRANCHES ON TOP

CLICK ON CREATE

CLICK ON CONTINUE

GIVE BRANCH NAME BAJAJ BANK BRANCH FOR AP

THEN CLICK ON FINISH AND CLOSE IT

WE ASSIGN OWER LEGAL ENTITY IN USER MANAGEMENT

USER NAMEsysadmin

PASSWORDsysadmin

USER NAMEsysadmin

PASSWORDsysadmin

CLICK ON LOGIN

SELECT USER MANAGEMENT

CLCIK ON ROLES & ROLE INHERITANCE

NAME BAJAJ CM

APPLICATION CASH MANAGEMENT

CLICK ON GO

SELECT UPDATE

CLICK ON SECURITY WIZARDS

CLICK ON SAVE AND PROCEED

SELECT CE UMX SECURITY WIZARD CLICK ON RUN WIZARD

CLCIK ON ADD LEGAL ENTITIES

NAME BAJAJ% THEN CLICK ON GO

SELECT OWER LEGAL ENTITY

AND CLICK ON SELECT

SELECT ALL CHECK BOXES

THEN CLICK ON APPLY

CLICK ON APPLY AND CLOSE LOGOUT

LOGIN OWER USER AND GO TO BAJAJ CM

CREATE A BANK ACCOUNT

N: SETUPBANKSBANK ACCOUNTS

CLICK ON CREATE

GIVE BRANCH NAME BAJAJ BRANCH FOR AP

THEN CLICK ON CONTINUE

GIVE BANK ACCOUNT OWNER BAJAJ LEGAL ENTITY

ACCOUNT USE

PAYABLES RECEIVABLES

THEN CLICK ON NEXT

GIVE ACCOUNT NAME BAJAJ AP DISBURSHMENT

ACCOUNT NUMBER BAJAJ00029

CHECK DIGIT 100000

CURRENCY USD

MULTIPLE CURRENCIES ALLOWED

DESCRIPTION CASH DISBUSHMENT ACCOUNT

GIVE THE PAYABLES CONTROLS TAB DETAILS

CLICK ON ADD ORGANIZATION ACCESS

SELECT PAYABLES, AND RECEVABLES CHECK BOX

ORGANIZATION BAJAJ HYD MFG (GIVE OWER OPERATING UNIT)

THEN CLICK ON CONTINUE

VERIFY THE ALL ACCOUNTS AND CLICK ON APPLY

AGIN CLICK ON ADD ORGANIZATION ACCESS

GIVE THE OPTIONS AND CLICK ON CONTINUE

VERIFY THE DETAILS AND CLICK ON APPLY

AGIN CLICK ON ADD ORGANIZATION ACCESS ADD OPERATING UNIT

GIVE DETAILS AND CLICK ON CONTINUE

VERIFY THE DETAILS AND CLISK ON APPLY

THEN FINALLY CLICK ON SAVE AND NEXT

SELECT CREATE CONTACT

GIVE THE CONTACT PERSON DETAILS AND CLICK ON APPLY

SELECT THE CONTACT LINE AND CLICK ON FINISH

SELECT THE BANK LINE CHECK BOX AND CLICK ON MANAGE PAYMENT DOCUMENTS

CLCIK ON CREATE

GIVE NAME BAJAJ AP CHECK STOCK

PAPER STOCK TYPE PRENUMBERED STOCK

FORMATE EXTERNAL CHECK FORMAT

FIRST AVILABLE DOCUMENT NUMBER 1000

LAST “ “ “ 1100

CLICK ON APPLY

CLOSE THIS WONDOW

REVIEW THE BANK ACCOUNT

GO TO BAJAJ AP

N: OTHERREQUESTSRUNSINGLE REQUEST

GIVE THE NAME BANK ACCOUNT LISTING

SAY OK AND SUBMIT

CLICK ON YES FOR ADD OTHER OPERATING UNIT

OPERATING UNIT BAJAJ BNGL MFG

SAY OK AND SUBMIT

CLICK ON YES FOR ADD ANOTHRT OPERATING UNIT

OPERATING UNIT BAJAJ BNGL MFG

SAY OK AND SUBMIT

CLICK ON NO

GO TO VIEWREQUESTFIND

THE STATUS HAS BEEN COMPLETED

THEN CLOSE IT

STEP-2CREATE A EXTERNAL BANK ACCOUNT

N: SUPPLIERENTITY

QWERRY OWER SUPPLIER

GIVE SUPPLIER NAME BAJAJ

THEN CLICK ON GO

SELECT BANK DETAILS TAB

CLISK ON CREATE

GIVE THE CONTRY INDIA

ALLOW INTERNATIONAL PAYAMENTS

BRANCH NAME BAJAJ BRANCH FOR AP

ACCOUNT NUM00001110

CHECK DIGITS 100000

ACCOUNT NAME Mr. PRASHANT KUMAT RAI

CURRENCYUS DOLLAR

CLICK ON APPLY

GIVE SELECT ACCOUNT ASSIGNMENT LEVEL SITEBAJAJ HYD MFG

CLICK ON GO

CLICK ON ADD

CLICK ON GO AND CELECT A CONTACT NAME LINE THEN CLICK ON SELECT

CLICK ON SAVE

AGIN SELECT ACCOUNT ASSIGNMENT LEVEL SITEBAJAJ PUNE MFG

CLICK ON GO

CLICK ON ADD

CLICK ON THEN SELECT A CONTACT NAME LINE THEN CLICK ON SELECT

CLICK ON SAVE

AGIN SELECT ACCOUNT ASSIGNMENT LEVEL SITEBAJAJ BNGL MFG

CLICK ON GO

CLICK ON ADD

CLICK ON GO SELECT A CONTACT LINE CHECK BOX AND CLICK ON SELECT

CLICK ON SAVE AND CLOSE THE SUPPLIER WINDOW

CHAPTER-4

PAYMENT PROCESS MANAGER

4.1 CREATE PAYMENT PROCESS MANAGER

N: PAYMENTENTERPAYMENTS MANAGER

CLICK ON TEMPLATE

CLICK ON CREATE

THEN CLICK ON PAYMENT ATTRIBUTES TAB

CLICK ON PROCESS AUTOMATION

CLICK ON APPLY

CLICK ON PAYMENT PROCESS REQUESTS

CLICK ON SUBMIT SINGLE REQUEST

CLICK ON PAYMENT ATTRIBUTES

CLICK ON SUBMIT

THEN CLOSE THIS WINDOW

THEN GO TO

VIEWREQUESTFIND

CLICK ON REFREAH DETA

NOW VERIFY THE STATUS

N: PAYMANTSENTRYPAYMENTS MANAGER

CLICK ON NEED ACTION1

CLICK ON “BAJAJ PAYMENT PROCESS FOR ALL”

CLICK ON 64,000 WE CAN SEE ALL [AYMENT DOCUMENTS

CLOSE IT

RUN THE CONCURRENT MANAGER

N: OTHERREQUESTSINGLE REQUESTOK

SAY ON AND SUBMIT IT.

NO GO TO VIEWREQUESTFIND

CLICK ON VIEW OUTPUT

YOU CAN SEE THE STATUS

4.2 CREATE A MANUAL PAYMENTS

CREATE A INVOICE USING A DISTRIBUTION SET

VALIDATE, CREATE ACCPUNT

DROFT FINAL

NO GO TO N: PAYMENTENTRYPAYMRNTS

TYPE MANUAL

PAYMENT DATE CURRENT DATE

PAYMENT METHOD CHECK

BANK ACCOUNT BAJAJ BANK FOR PAYMENTS

PAYMENT PROCESS PROFILE LONG CHECK FORMANT

CLICK ON ENTER/ADJUST INVOICE

GIVE INVOICE NUMBER MAN-10

SAVE AND CLOSE THE SELECT INVOICE WINDOW

GO TO ACTION…1

CREATE ACCOUNTING

SAY ON AND CLICK ON ACTION…1

CREATE ACCOUNTING

SAY OK

SAY OK AND CLOSE

NOW GO TO N: INVOICEENTRYINVOICES

QWERRY OUR INVOICE NUMBERMAN-10

THE INVOICE IS AMOUNT PAID.

CLOSE IT.

4.3 CREATE A QUICK PAYMENT

CREATE A ONE INVOICE AND VALIDATE AND CREATE ACCOUNTING IT.

INVOICE NUMBAR MAN-11

N: PAYMENTSENTRYPAYMENTS

TYPE QUICK

PAYMENT DATE CURRENT DATE

PAYMENT METHOD CHECK

BANK ACCOUNT BAJAJ BANK FOR PAYMENTS

PAYMENT PROCESS PROFILE LONG CHECK FORMANT

CLICK ON ENTER/ADJUST INVOICE

SAVE AND CLOSE THE SELECT INVOICE WINDOW.

GO TO ACTION

o CREATE ACCOUNTION DROFT FINAL

GO TO N: INVOICEENTRYINVOICES

QWERRY INVOICE NUMBERMAN-11

THE INVOICE AMOUNT PAID

THEN CLOSE IT

4.4 PLACE A STOP ON A PAYMENT

N: PAYMENTSENTRYPAYMENTS

VIEWFIND

FIND IT

SELECT QUICK LINE

GO TO ACTION

SELECT CHECK BOX FOR INITIATE STOP

SAY OK

THEN CLICK ON PAYMENT OVERVOEW

STATUS STOP INITIATION

4.5 VOID AND RE-ISSUE A QUICK PAYMENT

GO TO PAYABLE OPTION

N: SETUPOPTIONSPAYABLE OPTIONS

QWERRY OUR OPERATING UNIT

GO TO PAYMENT TAB

N: PAYMENTENTRYPAYMENTS

GO TO VIEWFIND

GIVE AMOUNT 40000

FIND IT

SELECT TYPEQUICK LINE PAYMENT TRANSACTION

GO TO ACTION…1

SELECT INITIATE STOP CHECK BOX

SAY OK

CLICK ON PAYMENT OVERVIEW

THE STATUS IS NEGOTIABLE

THEN CLOSE IT

4.6 VOID A PAYMENT IN PAYMENTS MANAGER

N: INVOICE ENTRY INVOICE

CREATE ONE INVOICE AND VALIDATE, CREATE ACCOUNTING {DROFT, FINAL}

THE INVOICE NUMBER MAN-14

GO TO ACTION…1

SELECT PAY IN FULL CHECK BOX AND SAY OK

PAYMENT WINDOW WILL BE OPEN

FILL THE ALL VALUS

AND CLISK ON ACTION…1

CREATE ACCOUNTING

NOW GO TO PAYMENSENTRYPAYMENTS PROCESS MANAGER

CLICK ON PAYMENTS

GIVE PAYEEBAJAJ SUPPLIER

PAPER DOCUMENT NUMBER2007

CLICK ON GO

THE PAYMENT LINE WILL BE GENERATED. CLICK ON AMOUNT33000

CLICK ON RETURN TO PAYMENTS IT IS IN PENDING

4.7 ENTER A CREADIT MEMO AND RECORD A REFUND

FIRST CREATE A ONE CREADIT MEMO INVOICE

TYPECREDIT MEMO

TREADING PARNARBAJAJ SUPPLIER

INVOICE DATECURRENT DATE

INVOICE NUMBERCM-1

INVOICE AMOUNT <20000> (-20000)

DISTRIBUTION SETBAJAJ DISTRIBUTION SET

TERMSIMMEDIATE

CLICK ON LINES TAB

AMOUNT-20000

CLICK ON ACTION…1

VALIDATE

CREATE ACCOUNTING

GO TO ACTION…1 SELECT THE CHECK BOX FOR PAY IN FULL SAY OK

TYPEREFUND

OUBAJAJ HYD MFG

TRADING PARTNERBAJAJ SUPPLIER

PAYMENT DATECURRENT DATE

BANK ACCOUNTBAJAJ AP DISBURSHMENT

PAYMENT PROCESS PROFILELong Check Format

SAVE IT

CLICK ON INVOICE OVERVIEW

GO TO NAVIGATOR

4.8 CREATE A PREPAYMENT INVOICE

TYPEPREPAYMENT

INVOICE NUMBERPP-1

INVOICE AMOUNT 2000

TERMSIMMEDIATE

PREPAYMENT TYPETEMPORARY

SETTLEMENT DATECURRENT DATE

CLICK ON LINES TAB

AFTER CLOSEING THE DISTRIBUTION WINDOW

GO TO ACTION…1

o VALIDATE

THE STATUS IS UNPAID

GO TO ACTION…1

o PAY IN FULL

FILL TE ALL DETAILS

CLOSE THE FORM

THEN GO TO N: INVOICEENTRYINVOICES

QWERY OUR PREPAYMENT INVOICE

CTRL+F11

THE STATUS ISAVAILABLE

CLOSE IT

4.9 APPLY A PREPAYMENT

SAY OK

TYPESTANDARD

INVOICE NUMBERPP-2

INVOICE AMOUNT 2000

TERMSIMMEDIATE

PREPAYMENT TYPETEMPORARY

SETTLEMENT DATECURRENT DATE

CLICK ON LINES TAB

CLICK ON DISTRIBUTION

THEN GO TO ACTION…1

DROFT FINAL

GO TO ACTION…1

SELECT CHECK BOX FOR APPLY/UNAPPLY PREPAYMENT

SAY OK

SELECT THE LINE CHECK BOX

CLICK ON APPLY/UNAPPLY

CLOSE THE APPLY/UNAPPLY WINDOW

AMOUNT IS PAID

STATUS ISNAVER VALIDATED

GO TO ACTION…1 VALIDATE IT

GO TO NAVIGATOR

CHAPTER-5

AUTOMATIC INVOICE

5.1 CREATE ONE NEW SUPPLIER

CLICK ON CREARE SUPPLIER

CLICK ON APPLY

THEN CLICK ON ADDRESS BOOK

CREATE A ADDRESS

THEN CLICK ON PURSHASING TAB

CLICK ON SELF BUILDING TAB IN PURCHASING

CLICK ON SAVE

CLICK ON PAYMENT DETAILS TAB

CLICK ON SAVE

THEN CLICK ON INVPICE MANAGEMENT TAB

SAVE AND CLOSE.

NOW GO TO SYS ADMIN

ASSIGN PROFILE OPTION

CLICK FIND

SAVE AND CLOSE.

NOW CREATE A PURSHASE ORDER

DO TO BAJAJ PO

N: PURCHASE ORDERPURCHASE ORDER

CLICK ON TERMS

CLOCE AND CLICK ON SHIPMENTS

SAVE AND APPROVE IT

CLOSE IT.

NOW GO TO VIEWREQUEST

CLOSE IT

NOW GO TO BAJAJ AP

N: INVOICESENTRYINVOICES

THE INVOICE IS AUTOMATICALLY CREATED

QWERRY INVOICE NUMBERERS%

CTRL+F11

GO TO ACTION

VALIDATE AND CREATE ACCOUNTION

DROFT FINAL

THEN CLOSE THE FORM.

NOW GO TO BAJAJ SYS

GIVE PROFILE OPTION

N: SYSTEMPROFILE

CLICK ON FIND

SAVE AND CLOSE

NOW CREATE A PO WITH 4-WAY MATCHING OF THE INSPECTION REQUERED

CLCIK ON SHIPMENT

SELECT MATCH APPROVE LEVEL 4-WAY

THEN CLICK ON DISTRIBUTION

SAVE AND APPROVE IT

THE PO IS APPROVED. THEN CLOSE IT

GO TO N: RECEIVINGRECEIPTS

CLICK ON FIND IT

SAVE AND COPY RECEIPT NUMBER

GO TO N: RECEIVINGRECEIVING TRANSACTION

CLICK ON FIND

SELECT THE BOX AND CLICK ON INSPECT

CLICK ON OK AND SAVE CLOSE THE FORM

RE-OPEN THE SAME FORM

CLICK ON FIND

SELECT BOTH THE LINES AND SAVE THR RECORD

NOW GO TO N: RECEIVINGRETURNS

CLICK ON FIND

SAVE AND CLOSE

NOW GO TO RECEIVINGRECEIPT

CLICK ON FIND

SELECT CHECK BOX AND SAVE AND CLOSE

NOW GO TO VIEWREQUESTFIND

CLOSE IT

GO TO BAJAJ AP

QWERRY THE INVOICES

CTRL+F11

THE INVOICE IS AUTOMATICALLY CREATED

NOW GO TO ACTION

DROFT FINAL

Accounts Payable Setups end to end

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