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Asbestos Management
Retail Sector Forum
11th March 2004
Asbestos Management
Objectives Understanding of the requirements of the new regulations
– Background to asbestos– Regulations and duties– How do you meet the requirements
Background to Asbestos
What is asbestos?
Chrysotile
Amosite
Crocidolite
Background to asbestos
“The
Magic
Mineral”
Background to Asbestos
Where and how was it used?
Loose packing/sprayed – generally used as fire
breaks in ceiling voids
Lagging – pipes and boilers
Sprayed - in ducts, panels,partitions,soffits and
steel works
Insulation board – partitioning and ducts
Ceiling tiles
Background to Asbestos
Where and how was it used?
Millboard/paper products – insulation of electrical
equipment and fire proofing wood fibreboard
Cement products – corrugated sheets, gutters
rainwater pipes and tanks etc
Textured coatings - artex
Bitumen products – roofing, coatings
Vinyl or thermoplastic floor tiles
Background to asbestos
Magic mineral to killer dust
The risks relate to breathing in fibres
Dependant on how much, how long and how many
different occasions you are exposed to it
Asbestos-related lung diseases, mainly cancers
Can take 15 - 60 years to develop
There is no cure for asbestos-related diseases
Background to asbestos
History in UK
Voluntary and formal bans since 1969
Use of blue asbestos stopped (almost completely)
– 1970
Spray coatings decreased from 1970 – 1980.
Banned in 1985
Use of asbestos insulation board stopped -1985
Background to asbestos
History in UK
Blue and brown asbestos banned – 1985
Use of asbestos paints and varnishes stopped –
1988
Asbestos in decorative plasters banned – 1992
Use of asbestos cement prohibited - 1999
Current Regulations
The Control of Asbestos at Work Regulations 2002
Duty to manage asbestos in non domestic premises (Regulation 4)
The management of asbestos in non domestic premises (ACoP L127)
A comprehensive guide to managing asbestos in premises (HSG 227)
Current Regulations
Who is the Duty Holder?Regulation 4(a) “every person who has, by a virtue of a contract or tenancy, an obligation of any extent in relation to the maintenance or repair of non-domestic premises or any means of access thereto or egress therefrom: or”
(b) “in relation to any part of non-domestic premises where there is no such contract or tenancy, every person who has, to any extent, control of that part of those non-domestic premises or any means of access thereto or egress therefrom”
Current Regulations
Who is the Duty Holder?
“Where there is more than one duty holder, the relative contribution to be made by each such person in complying with the requirements of this regulation will be determined by the nature and extent of the maintenance and repair obligation owed by the person.”
Current Regulations
Who is the Duty Holder?
Which means what?Owner/Occupier
Managing agent
Tenant
Landlord
Other
Current Regulations
Who is the Duty Holder?
Check your situation
Look at the contracts you have in place
Talk to the others involved
Clearly define who is responsible for what areas
Document it!
Current Regulations
What are your duties?
Take reasonable steps to determine the location and condition of any materials likely to contain asbestos
Presume materials contain asbestos unless there is strong evidence that they do not
Make and keep up to date, a record of the location and condition of the asbestos containing materials (ACM’s) or presumed ACM’s in your premises
Current Regulations
What are your duties?
Assess the risk of the likelihood of anyone being exposed to fibres from these materials
Prepare a plan setting out how the risks from the materials are to be managed
Take the necessary steps to put the plan into action
Current Regulations
What are your duties?
Review and monitor the plan periodically
Provide information on the location and condition of the materials to anyone who is liable to work on or disturb them
Ensure a suitable safe system of work is put in place to take account of any work on locations where ACM’s or presumed ACM’s is to be undertaken
How do you manage your requirements?
Different people will tell you different things!
HSE has identified a 7 step process, split into 2 sections
i) Immediate actions
ii) Continuing actions
How do you manage your requirements?
Immediate actions
Step 1
Confirm what you already know about the ACMs in your building(s) and review current management
How do you manage your requirements?
Organisations fall into 1 of 3 categories
Have been managing and have historic records
Have done something, (maybe some removal in
past)
Have done nothing
How do you manage your requirements?
Do you have a policy?
What is the age of the building?
Major recent refurbishment?
Previous asbestos records?
Construction records?
Refurbishment / Fit out records?
How do you manage your requirements?
Immediate actions
Step 2
Prevent work on your premises that may disturb fabric of building until you can control the risks
How do you manage your requirements?
Immediate actions
Stop short term activity that includes:• Drilling
• Breaking
• Removing
• Sawing etc
Check contractors for their own risk assessments
If you don’t know………………don’t do!
How do you manage your requirements?
Immediate actions
Step 3
Carry out initial inspections for damage or disturbance and take appropriate actions
How do you manage your requirements?
Immediate actions
Inspect to identify major risks
This inspection should not be confused with a
survey
You are looking for current problem areas (if any)
or suspect materials that could pose problems
How do you manage your requirements?
Immediate actions
Steps 1-3 can be carried out individually, or
Undertaken as part of a single review
Whichever way though, you should be doing them
now or better still have done them already!
How do you manage your requirements?
Continuing actions
Step 4
Develop a strategy for compliance
How do you manage your requirements?
Continuing actions
You can……..
Presume all materials are asbestos containing
Survey your premises to find ACMs
Gather strong evidence to show materials are not
asbestos
Use a combination of the above
How do you manage your requirements?
Presume all materials contain asbestos
If there are only a few suspect materials this may be an option
If there are many suspect materials, it could be both difficult and costly to manage
How do you manage your requirements?
Survey your premises
Type 1 Location and assessment survey
(presumptive survey)
How do you manage your requirements?
Type 1 Survey
Involves a visual inspection only (no sampling)
Materials that could be asbestos must be
presumed to contain it
Advantage – Inexpensive (in the short term)
Disadvantage - All suspect items must be risk
assessed and then managed as asbestos
How do you manage your requirements?
Survey your premises
Type 2 Standard sampling, identification and
assessment survey (sampling survey)
How do you manage your requirements?
Type 2 Survey
As type 1 survey, but includes sampling
Advantage, you are only assessing and managing
known asbestos
Disadvantage, are more expensive and may
damage otherwise intact surfaces
How do you manage your requirements?
Survey your premises
Type 3 Full access sampling and identification
survey (pre-demolition/major refurbishment survey)
How do you manage your requirements?
Type 3 Survey
Includes opening up structures completely (Types
1 and 2 don’t)
Advantage, you know where all your asbestos is
Disadvantage, are very expensive and disruptive
Should be considered as part of CDM for major
works
How do you manage your requirements?
Your surveyor should :-
Have adequate training and experience in this
work (i.e. be P402 Qualified)
Can demonstrate independence impartiality and
integrity
Have an adequate quality management system
How do you manage your requirements?
Gather strong evidence to show material are not asbestos
Find out as much as practical on your building(s)
Gather together all the relevant information and
verify it
Combine it with an inspection of the building
How do you manage your requirements?
“If the inspection provides strong evidence to
believe that there is no ACM’s in the building,
nothing else needs to be done, except:”
• Keep a record of your work
• Review it if any new information is received
(para 58 L127)
How do you manage your requirements?
Continuing actions
Step 5
Undertake a risk assessment of your ACM’s to set
management practices
How do you manage your requirements?
Risk assessment
Material assessment
+
Priority assessment
How do you manage your requirements?
Material Assessment
Looks at the type and condition of the ACM and
the ease with which it will release fibres if disturbed
Should be done as part of survey
Will give you a numerical score
How do you manage your requirements?
How do you manage your requirements?
Priority AssessmentLooks at the likelihood of someone disturbing the
ACM
Should take account of:-
• Occupancy of the area (normal occupant or visitor)
• Maintenance activities (including cleaning)
• Other activities carried out in the area
• Frequency of the above
Again it is a numerical score
How do you manage your requirements?
How do you manage your requirements?
Priority Assessment
“Although a surveyor may have some of the information which will contribute to the risk assessment, and maybe part of the team, the duty holder under the CAW is required to make the risk assessment.”
(MDHS 100)
How do you manage your requirements?
Risk Assessment
Will give you scores for all yours ACMs
These can then be used to set your priorities for
work
Your priorities can be used as a basis for your
management plan
How do you manage your requirements?
Ongoing Actions
Step 6
Develop a long term management plan
How do you manage your requirements?
Your management plan must include:
How to communicate with employees, contractors and others
Your scheme to monitor the condition of the ACMs
A safe system of work for all ACMs
Training
Document your plan and management control information
Step 7
Review and monitor your plan
How do you manage your requirements?
Ongoing Actions
How do you manage your requirements?
Ongoing Actions
Frequency dependent on your plan/risk
assessment
If any new information comes to light – review
immediately
Document all reviews
How do you manage your requirements?
Management options
Label
Colour code
Protect/enclose
Seal/encapsulate
Repair
Remove (last option)
ReviewReview
ResponsibilitiesResponsibilities
Material & Priority Risk AssessmentMaterial & Priority Risk Assessment
Implementing Controls
Implementing Controls
RecordsRecords
PolicyPolicy
ems Asbestos
Management
ems Asbestos
Management
Written SchemeWritten Scheme
TrainingTraining SurveySurvey
CheckingInspectingMonitoring
CheckingInspectingMonitoring
How do you manage your requirements?
HSE – 10 key facts
If you don’t manage asbestos in your premises,
you could be putting your employees’ and other
peoples’ health at risk
Exposure to asbestos occurs when you or others
disturb it, releasing fibres into the air we breathe
Asbestos in good condition should be left in place
and managed
HSE – 10 key facts
Most work on asbestos requires a licence, but
some minor work on asbestos can be done without
a licence if the correct precautions are followed
Regulation 4 of the Control of Asbestos at Work
Regulations is a duty to manage, not a duty to
survey
HSE – 10 key facts
You don’t always have to do a survey, but you do
have to manage your asbestos-containing
materials (ACMs)
A bad survey is worse than not carrying out a
survey
Damaged or deteriorated ACMs should be
repaired or removed, or isolated until remedial
action can be taken
HSE – 10 key facts
Managing asbestos means maintaining your
(ACMs) in good condition to protect two groups of
people:
• those who work on the fabric of the building (electricians,
plumbers etc); and
• those who work in the building (eg plant and office
workers, cleaners etc) who may come into contact or work
near damaged or deteriorated ACMs
HSE – 10 key facts
Your Asbestos Management Plan:
• is your way of ensuring that your employees or others do
not disturb your ACMs;
• can take many forms and need not be complex, but it does
need to be effective
AnyQuestions?
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