Board Meeting Dec 18, 2012 MIRAMONTE PARENTS’ CLUB

Board Meeting

Dec 18, 2012

MIRAMONTE PARENTS’ CLUB

AGENDA

Time Topic Speaker

9:30 Introduction Jeanette Broad

9:35 Minutes Julie Abramson

9:40 Principal’s Report Adam Clark

10:10 Finance Nancy Estes

10:20 Fundraising Jackie Moreau

10:30 Communications Sharon Noble

10:40 Student Activities Cindy Nicholson

10:50 Services Laura Traxler

11:00 Adjourn

MINUTES

Julie Abramson

• Choral performances: 12/11-12 7pm• Instrumental Concert: 12/17 7pm• Common Core workshop• Parent Ed events• Minimum Day next Friday

PRINCIPAL’S REPORT

PRELIMINARY INCOME STATEMENT DECEMBER YTD

Operating RestrictedActual Budget Actual

RevenueMembership 268,095 295,000 Ads 4,020 5,000

Directories 240 800

Escrip 14,452 25,000

Other/Match 8,654 25,000

Interest 94 1,500

Wall of Excellence 350 - Class of 2013 8,040Class of 2014 6,720Class of 2015 5,070Class of 2016 4,385

295,905 352,300 24,215Expenses

Academic 21,044 93,300 District 257,500

Student Programs 81 17,700

Services & Support 33,229 25,900

Administrative 2,588 20,600 Class of 2013 236Class of 2014 202Class of 2015 150Class of 2016 132Grad Night 734

56,942 415,000 1,454Net Income 238,963 (62,700) 22,761

• MHSPC Agreed Upon Procedures

-Audit report 2011-2012 financials

• Observations:

Cash Controls Restricted Funds MHSPC Board Minutes

FINANCE

FUNDRAISING MEMBERSHIP ANALYSIS

Actualmembers

Actual $Amount

Budgeted members

Budgeted $ Amount

Patron 8 $ 23,000 8 $ 20,000

Benefactor 42 43,000 38 38,000

Partner 90 64,850 69 48,300

Fair Share 355 134,200 365 136,875

Associate 148 29,751 230 46,000

Other 23 1,645 18 15,825

Total 666 $296,446 725 $295,000

FUNDRAISING

• Alumni Event: Dec. 19 th during Lunch

• Legislative Representative:

Sarah Butler• EFO

COMMUNICATIONS

• Student holiday activities− Freshman: − Sophomore: Int’l. Community School− Junior:− Senior: Wreath sales, Adopt a Family

STUDENT ACTIVITIES

• Directories no longer in office• Staff Appreciation

-Sweet Treats for the Holidays

• Helping Hands update

SERVICES

• Next meeting: January 15 th

− Guest speaker: Superintendent John Nickerson

OTHER

ADJOURN