CIP Work Session #2 FY 2024 Non Capacity Project...

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CIP Work Session #2FY 2015‐2024 Non‐Capacity

Project PlanJanuary14,2014

SchoolBoardWorkSession

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Essential Questions

• WhataretheproposedFY2015‐2024non‐capacityprojects?

• Whatfactorscontributedtotheprojectprioritization?

• WhatisthefundinggapwiththeCityCouncil’sFY2014‐2023ApprovedCIP?

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6 Project Categories1.AssetLossPrevention:

– Projectsthatpreventthelossofexistingassets.– Ex:AccessControl&SecurityManagement,UpgradeTransportationFacility

2.EcoCity:– “Greenovation”projectsthatreduceenergyuseandtheACPScarbonfootprint.

– Ex:Majorgreenroofmaintenance

3.EquipmentandSystemsReplacement:– Replacementofexistingbuildinginfrastructureandequipmentinexistingfacilities.

– Ex:HVACReplacement,ElevatorReplacement,Stormwatermanagement

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6 Project Categories

4.FacilityMaintenance:– Projectsbasedonindustry‐widemaintenancestandards.– Ex:Plumbing/RestroomUpgrades,SiteHardscapeRepairs,BuildingEnvelopeRepair

5.InstructionalEnvironment:– Projectstoimprovetheinstructionalenvironmentateachsite.– Ex:Interiorrenovations,ProjectPlanning

6.SharedProgramPriorities:– ProjectsundertakenincollaborationwithCityDepartmentssuchasRecreation,ParksandCulturalActivitiesandGeneralServices.

– Ex:ReplacebleachersatCoraKellyRecreationCenter

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Project Prioritization• Tier1

• BuildingEnvelope• HVAC/ClimateControl• Elevator• RoofReplacement

• Tier2• AccessControl• MasterKey• Stormwatermanagement• CodeCompliance• ProjectPlanning

• Tier3• Painting• Flooring• Playgrounds/SportsArea• Plumbing

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FY 2015‐2019 CIP Non‐Capacity BudgetFY2015$11.99millionFY2016$11.81millionFY2017$12.08millionFY2018$11.86millionFY2019$11.84millionTotal$59.58million

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CIP Funding‐ Non‐CapacityFY 2015‐2024

• FY2014‐2023SchoolBoardapprovednon‐capacitybudgetexceededtheCityCouncil’sallocationtoACPSby$38.9million

• Appliedprioritizationmethodologyandlevel‐loadingtomeetCityCouncilapprovedtotalnon‐capacityfortheten‐yearprogram

• Note:Forprojectionpurposes,theCityCouncil’sFY2024fundingisestimatedatthesamelevelasFY2023.

FY2014-2023 Final School

Board CIP- Non-Capacity

FY2014-2023 Final City

Council CIP-Non-Capacity

FY2015-2024 Resource-

Constrained CIP-Non-Capacity

Difference in FY15 RC Non‐Capacity and FY14 City Council Approved 

Non‐Capacity CIP

FY 2015 8,011,387 6,956,000 11,985,452 (5,029,452)

FY 2016 6,665,781 4,808,000 11,808,279 (7,000,279)

FY 2017 44,296,403 33,258,000 12,077,457 21,180,543

FY 2018 24,020,735 21,229,533 11,875,094 9,354,439

FY 2019 24,030,973 17,648,000 11,839,966 5,808,034

FY 2020 14,313,842 10,360,000 14,874,892 (4,514,892)

FY 2021 9,898,484 7,049,000 14,977,281 (7,928,281)

FY 2022 19,344,555 14,133,000 14,867,962 (734,962)

FY 2023 13,582,237 9,812,000 14,988,176 (5,176,176)

FY 2024 - - 15,416,455 (15,416,455)

Grand Total 164,164,397 125,253,533 $ 134,711,015 (9,457,482)

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FY 2015 Non‐Capacity Project SummaryFY 2015 Project Description/Site Project Budget

SchoolBusesandVehicles $1.28MEmergencyRepairs/Asbestos/Renovations/CodeCompliance

$0.41M

FF&E $0.30MLongRangePlanning $0.32MProjectPlanning $0.40MAccessControl&KeyReplacement $0.45MElevator FrancisC.Hammond $1.13MParkingExpansion JohnAdams;

TransportationFacility$2.20M

BuildingEnvelope CB,GW,JA,LC,MM,MV,Rowing,T.C.W.:MH

$2.91M

HVACReplacement CB,DM,GM,GW,MV,ST,JKP $1.98MRoofReplacement GeorgeWashingtonAnnex $0.34MMaintenanceUntilBuildingReplacement

PatrickHenry,CoraKelly $.013M

BleacherReplacement CoraKelly $0.04MStormwater Management JohnAdams $0.01MPressBoxReplacement T.C.Williams:KingStreet $0.07M

GrandTotal $11.99M

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Major Building Envelope Projects• CharlesBarrettFY2015$0.71million

– Repairexistingbuildingfenestrationtopreventwaterinfiltrationtothebuildinginterior.

– Repairexteriormasonrycladding.

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Major Building Envelope Projects• GeorgeMasonFY2015$0.2millionandFY2019$0.78million– Repairexistingbuildingfenestrationtopreventwaterinfiltrationtothebuildinginteriorandwaterproofsubsurfacewallsatbasementlevelelectricalroom.

– Replaceexteriorwindowswithnewenergyefficientassemblies.

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Major Building Envelope Projects• JohnAdamsFY2015$0.17million– Repoint/repairexteriorbrickmasonryandinstall/replaceexteriorsealants

• MountVernonFY2015$0.23million– Repoint/repairexteriorbrickmasonryandinstall/replaceexteriorsealants

– Remediatewaterinfiltrationandreplaceexteriordoors.

JohnAdams

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Major Building Envelope Repair

• RowingFacilityFY2015$0.42million– Replacefailingexteriorsiding.

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Major Building Envelope Projects• T.C.WilliamsMinnieHowardFY2015$0.14million– Repairexistingbuildingfenestrationtopreventwaterinfiltrationtothebuildinginterior.

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Major HVAC Projects • GeorgeMasonFY2015$0.13millionandFY2016$0.25million– Replacechillerand“Univent”wallunit– CurrentDeficiencies:

• Increasingvolumeof“DownTime”• Partsforrepairslessavailable• 85%ofschooldoesnothaveautomatedcontrols

• On‐goingcontrollerfailuresforthechillerpump

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Major HVAC Projects• MountVernonFY2015$0.17million:

– ReplaceRTU#6and#9whichhaveexceededtheirlifeexpectancy.

– CurrentDeficiencies:• Compressorfailures• Substantialrusting• Controlsnotintegrated

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Major HVAC Projects• DouglasMacArthurFY2015$1.03million:– ReplaceoutdatedengineeredairunitsRTUs#1through#5

– ReplaceRTUs#8,#9,#14,#15whichhaveexceededtheirlifeexpectancy

– CurrentDeficiencies• Constantleakrepairs• Compressorsfailing• Condensationrusting• Controlsoutdated• Partsforrepairsnolongeravailable

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Major HVAC Projects

• FrancisC.HammondFY2016$0.29million– ReplaceYorkAHU‐1,AHU‐3andAHU‐6– Replacechilledwaterpumps

• JamesK.PolkFY2018$0.32million– ReplacelibraryRTUs– UpgradeiVu controlsystemandintegratewithexistingcontrolsystem

FrancisC.Hammond

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Major Elevator Projects

• FrancisC.HammondFY2015$1.13million– AddsasecondADAelevatortoprovidedirectaccessfromthemainlobbytoalltheclassroomsandthemediacenter(deferredfromFY12)

• CharlesBarrettFY2017$0.27million– Replaceexistingelevator– Currentdeficiencies:

• Controllerisoutdated• HigherVolumeof“DownTime”• Approximately20ServiceCallsduring2012

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Major Roof Projects• GeorgeMasonFY2016$0.26millionandFY2019$0.95million– GymRoofReplacement– MainBuildingRoofReplacement

• GeorgeWashingtonFY2016$1.24million– Replaceoutofwarrantyexistingroofsystemtoincreaseinsulationandlowerenergyuse

GeorgeWashington

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Major Roof Projects• JohnAdamsFY2016$2.1million

– Replaceoutofwarrantyexistingroofsystemtoincreaseinsulationandlowerenergyuse

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Transportation Facility Project• UpgradeTransportationFacility

– FY2015$1.98millionforparkinglotexpansion

– FY2017$6.50millionforbuildingupgradeandphase2ofparkinglotexpansion

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Division‐Wide Projects

• ProjectPlanning$0.40millionannually– Improveprojectplanningforprojectsatleast1 to2yearspriortotheexecutionofthework.Allowstimeforproperscoping,costestimating,coordinationandpermitting

• EmergencyRepairsFY2015‐2024$0.96million– System‐widerepairstobuildingsystemsthataffectsafetysuchasbrokenpipes,hotwatersystems,roofleaks,andbrokenwindows

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Division‐Wide Projects• CodeComplianceRequirementsFY2015‐2024$1.06million– System‐wideupgradestoexistingfirealarmsystemsorotherregulatoryupgradesasrequiredtocomplywithnewfirecodesordirectivesfromtheCityFireMarshal/CodeEnforcement

• Furniture,Fixtures&EquipmentFY2015‐2024$4.05million– Additionandreplacementoffurniture,fixturesandequipmentaspartoftheroutinereplacementcycleorasnecessaryforemergencies

• SchoolBusesandVehiclesFY2015‐2024$6.62million

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Key Decisions

• Provideconcurrencewithprojectpriorities.• ProvideconcurrencewiththelevelfundingstrategytoaddressthegapbetweentheSchoolBoardandCityCouncil.

www.acps.k12.va.usInterimSuperintendent SchoolBoard

KarenA.Graf,ChairmanKellyC.BoozRonnieCampbellWilliamE.CampbellPatriciaAnnHennig

StephanieA.KapsisChristopherJ.LewisMarcWilliamsJustinKeating,ViceChairman

Dr.AlvinL.Crawley

Staff Contact Information

EducationalFacilitiesWilliamFinn,Director

TraceyArmah,FinancialAnalyst

Planning,Design&ConstructionAndreaFeniak,Director

LaurelHammig,Planner&GISSpecialistAlexAlexander,FacilitiesEngineer

703‐461‐4168