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D:\AGM(Ad)\Israt-17\Tender -17\TOR Dhaka pbs-3 final\Under Ground Cable (EOI) Dhaka pbs-3.doc
“শেখ হাসিনার উদ্যাগ-ঘদর ঘদর সি্যযৎ”
Bangladesh Rural Electrification Board DHAKA PBS-3, GANDA, SAVAR, DHAKA
REQUEST FOR EXPRESSIONS OF INTEREST (For Selecting International FIRM)
1. Ministry/Division Power Division, Ministry of Power, Energy & Mineral Resources.
2. Agency Bangladesh Rural Electrification Board (BREB).
3. Name of Procuring Entity Dhaka Palli Bidyut Samity-3, Ganda, Savar, Dhaka-1340.
4. Procuring Entity District Dhaka, Bangladesh
5. Expression of Interest for Selection of
International Consulting Firm for Consultancy Service for Detailed survey and feasibility study of Sub-transmission and Distribution Network within, in Savar Upazila, Dhaka district under Dhaka Palli Bidyut Samity-3 and Preparation of BOQ and Cost Estimate to Establish an underground Distribution Network Replacing the existing Overhead Sub-transmission and Distribution Network.
6. EOI Ref. No & Date Memo No. 27.12.2672.518.01.001.17. 3950, Date: 26/09/2017
7. Publication Date
(dd/ mm/yyyy) 27/09/2017
KEY INFORMATION
8. Procurement Sub-Method Quality Cost Based Selection (QCBS)
FUNDING INFORMATION
9. Budget and Source of Funds Dhaka Palli Bidyut Samity-3 Own fund
10.
Development Partner (if applicable) Not Applicable
PARTICULAR INFORMATION
11 Project/ Programme Name (if applicable)
Underground Distribution system in Savar Upazila, in Dhaka district under Dhaka Palli Bidyut Samity-3
12 EOI Closing Date & Time 25/10/2017 Time:12.00PM(BST)
INFORMATION FOR APPLICANT
13 Brief description of the project.
a) Inventory of Existing Distribution System, Preparation of Line Sketch and Single Line Diagram. b) Feasibility Study of Conversion of Proposed Underground Distribution Network. c) Design and Drawing of Proposed Underground Distribution Network. d) Preparation of Master Plan, BOQ and Cost Estimation for the Proposed Underground Distribution Network. e) Transfer of Technology.
14 Experience, Resources & Delivery Capacity Required
(a). The consultant shall submit audited balance sheets and income statements or, if not required by
the law of the applicant's country, other financial statements acceptable to the Employer for the
last 3 (three) years to demonstrate the current soundness of the applicant's financial position and
its prospective long-term profitability.
(b). The consultant shall have minimum average annual turnover of US$ 2,50,000.00 (US Dollar Two
Hundred Fifty Thousand Only) calculated as total certified payments received for contracts in
progress or completed, within the last 3 (three) years.
(c). The consultant (partners in case of JV) must have at least 08 (eight) years experience in the field
of electrical consultancy services with at least 02 (two) electrical consultancy projects having
minimum total contract amount of US$ 1,50,000.00 (US Dollar One Hundred Fifty Thousand
Only) or equivalent in their own country/outside their own country as on the date of EOI
submission. Such evidence shall be in client's letter head indicating address, telephone, E-mail
and fax numbers of the clients and shall include name of the project, name of the employers, and
description of the work, duration of the project and contract amount. Certificates as evidence
must be written in English.
(d). The consultant must have specific experience of satisfactory completion of similar works
(consulting services for survey of distribution network and digitized mapping, planning,
preparation of BOQ’s material estimate for converting Overhead Distribution Network to
Underground Distribution Network and provide training for capacity building of client's
personnel in 02 (Two) contracts over a period during the last 10 (ten) years amounting to
minimum US$ 1,50,000.00 (US Dollar One Hundred Fifty Thousand Only) or equivalent. The
above experience shall be supported by client's certificate in their letter head indicating their
address, telephone, E-mail & fax number and details of project, (i.e. name of the project, name of
the employers, description of the work, duration and contract amount). Certificates as evidence
must be written in English.
(e). The consultant shall have requisite number of appropriate key professionals like Minimum Graduate Computer/Electrical/Mechanical Engineers, GIS experts, social & financial expert experienced in the relevant fields (e.g. Survey, GIS based / digitized mapping and distribution network planning etc.) to carry out the proposed consulting services and shall furnish the list of key professionals and their CV with photograph.
D:\AGM(Ad)\Israt-17\Tender -17\TOR Dhaka pbs-3 final\Under Ground Cable (EOI) Dhaka pbs-3.doc
15 Other detail (a). Short listing will be made in accordance with the “Rule-115 of Public Procurement Rule (PPR)-
2008.” (b) Detail scope ot the work will be available in the terms of reference (TOR) which can be
downloaded from the website of Dhaka PBS-3(www.dhakapbs3.org.bd ) from the date of
Publishing of EOI.
(c). Interested firms will provide information indicating that they are qualified to perform the service
(Brochures, Description of Similar Assignments, Experience in similar working conditions,
Availability of appropriate qualification and experience among staff with signed Curriculum
Vitae.
(d).The Expression of Interest (EOI) must be submitted in 4(Four) sets (One Original & Three
Copies) on or before Date: 25/10/2017 and Time: 12:00 PM to the office of the PE(Dhaka
PBS-3) or Director, System Engineering & Design, BREB, Dhaka, Bangladesh. The proposals/
Applications will be opened on Date:25/10/2017, Time:15.00 PM Bangladesh Local Time in
presence of the representatives of the EOI Applicant (If any). The Expression of Interest shall be
submitted in sealed envelope and clearly marked with name of the assignment to the office of
the Inviting official.
(e). Interested applicants may obtain further information from the undersigned during the office hours
(9:00 to 17:00 hours BST).
16
Phasing of Services Location
Indicative Start
Date
(Month/Year)
Indicative
Completion
Date
(Month/Year)
I. Inventory of Existing Distribution System, Preparation of Line Sketch and Single Line Diagram
Savar Upazila & adjacent Area under Dhaka PBS-3
March, 2018 April, 2018
II. Feasibility Study of Conversion of Proposed Underground Distribution Network
Savar Upazila & adjacent Area under Dhaka PBS-3
March, 2018 April, 2018
III. Design and Drawing of Proposed Underground Distribution Network
Savar Upazila & adjacent Area under Dhaka PBS-3
March, 2018 April, 2018
IV. Preparation of Master Plan, BOQ and Cost Estimation for the Proposed Underground Distribution Network
Savar Upazila & adjacent Area under Dhaka PBS-3
March, 2018 April, 2018
V. Transfer of Technology Savar Upazila & adjacent Area under Dhaka PBS-3
March, 2018 April, 2018
VI. Project completion report Savar Upazila & adjacent Area under Dhaka PBS-3
April, 2018 May, 2018
PROCURING ENTITY DETAILS
17 Name of official inviting Expression of Interest
Sayed Wahidul Islam
Designation of official Inviting Expression of Interest
Senior General Manager
Address of official Inviting Expressions of Interest
Dhaka Palli Bidyut Samity-3, Ganda, Savar, Dhaka-1340
Contact details of official Inviting Expressions of Interest
Tel : 02-7744515, 7746176
Mobile: 01769400688 e-mail: dhakapbs3@gmail.com, web:-www.dhakapbs3.org.bd
The procuring entity reserves the right to accept or reject any or all EOI without assigning any reason whatsoever.
“সি্যযৎ িাশ্রদের জনয এনাসজি শিস িং িাল্ব িযিহার করুন ”।
Senior General Manager Dhaka Palli Bidyut Samity-3
Ganda, Savar, Dhaka-1340
Page-1
Section-06: Terms of Reference(TOR)
Background :
Government of Bangladesh emphasized top priority to accelerate the pace of electrification
program throughout the country. It is also a constitutional obligation to provide electric power in the
rural areas. Bangladesh Rural Electrification Board has been established as a vital institution to help in
improving the quality of life of the vast rural multitudes and accomplish continuous advancement to
their socio-economic conditions through supply of stable and reliable electric power to the rural areas
of the country as well as to fulfill the constitutional right of the people to have electricity. Based on the
result of a comprehensive feasibility study in 1976 BREB stands on the Area Coverage Rural
Electrification (ACRE) concept for serving electricity in a co-operative model. Government of
Bangladesh’s vision on the Power Sector is “to provide access to affordable and reliable electricity to
all by the year 2021”. GoB’s 7th five year plan emphasizes on the importance of electricity for
generating employment opportunities. Access to affordable and reliable electricity is a key
requirement for both economic development and poverty reduction. Improved electricity coverage,
particularly in rural areas, shall wheal on to achieve the 7th five year plan. In support of Government’s
vision, Bangladesh Rural Electrification Board has been functioning with a firm aim to enhance
electrification program all over the countryside based on the concept of Area Coverage Rural
Electrification (ACRE). The ACRE concept leads to the establishment of co-operative called Pally
Bidyut Samity (PBS) to deliver electric services to their member consumers. Since inception, 80nos of
PBSs have been developed all over the country under different projects from ACRE Phase-I to ACRE
Phase-V. After establishing the PBSs, the distribution system of those PBSs were gradually expanded
and intensified under the different Intensification and Expansion Projects.
At present BREB distribution network consists of 3,15,000 km lines (HT And LT), connecting 15.6
million consumers through it’s 80nos of PBSs. The major aim of BREB is to ensure consumer
services up to the mark of high satisfaction level through supply of reliable and uninterrupted
electricity at an affordable price. There is no other way but to convert BREB into a world class
renowned modern organization which is one of the most challenging issues for the organization.
BREB desires to create Underground Distribution System facility firstly in Savar Upzilla Area under
Dhaka PBS-3 as a model like other modern city in the world.
If any organ of the body is not healthy, then the body cannot be called healthy. A strong nation
cannot have a weak limb. Limb must be strengthened. As so, electricity is the major limb of a nation
and to harden its base, serious measures have to be taken up to produce a better Bangladesh in this
competitive world. As per this project would help BREB to adopt a financial incentive plan based on
weighted average of inputs like generation, transmission, distribution, collection of accents receivable,
project implementation and training as labor management relations. Not only would this save people
from extreme frustration and the depression of being unemployed, it would give people a new life,
new hope and new mode of enjoyment. Everyone would become an active and productive citizen. In
the process, it would create a new economy avoiding wastage of human creativity and saving people
from state dependency.
Page-2
BREB is the leading electrical energy user in Bangladesh. About 50 % electricity is used by BREB
consumers lately with increasing demand Government of Bangladesh is committed for homogenous
development in each and every part of the country reducing regional disparity. So, rural consumers
will lead to share a lion portion of generating electricity, where BREB would play the role of prime
electricity user by expanding distribution network to all the remote parts of the country.
BREB now intends to hire an international consulting firm for Feasibility Study, Preparation
of Detailed Drawing, Design and Estimate of Underground Electric Distribution Network in Savar
Area under Dhaka PBS-3.
The purpose of Consultancy Services are as follows:
i. Inventory of Existing Distribution System, Preparation of fitting assembly unit, material lists
Line Sketch, Single Line Diagram etc. as per BREB standard and specification.
ii. Feasibility Study of Proposed Underground Distribution Network of Savar upazila & adjacent
area under Dhaka PBS-3.
iii. Design and Drawing of Proposed Underground Distribution Network with fittings, material
specification, catalog number, voltage drop study, technical loss study & charging
current calculation etc.
iv. Preparation of Master Plan, Work Plan, BOQ, Cost Estimation, Bid Documents for
appointing contractor etc. for the existing distribution network removal and Proposed
Underground Distribution Network with proper documents.
v. Transfer of Technology.
vi. Consideration of environmental issues and proposed mitigation measures.
vii. Consideration of social issues and proposed resettlement plan.
viii. Probable faults & fault detection system & maintenance schedule.
1.0 Objectives of the Project:
The major objectives of the study are;
(i) Ensure quality, reliable, uninterrupted power supply etc. for the consumers;
(ii) Meet up future load demand and changing needs of the customers through
development of required distribution infrastructures in planned and economic ways.
(iii) Determine the requirement, location, capacity etc. of underground distribution
network of Savar Upazila area under the Dhaka PBS-3 are to meet up the projected
demand up to 2041
(iv) To prepare plan for modern and automated underground Electricity Distribution
Network of Savar under the Dhaka PBS-3 area like modern city in the world
(v) Ensure financial sustainability of the BREB/PBS to implement the Underground
Distribution Network project.
(vi) Necessary Technology Transfer to Dhaka PBS-3 will be carried out during the study.
(vii) Loss Reduction of the distribution network.
(viii) Voltage drop study of the distribution network.
(ix) Charging current calculation of the underground distribution system.
(x) Required study for smooth operation & maintenance of the system.
Page-3
2.0 Project Description
Dhaka PBS-3 will cover the entire Geographical area of Savae Upazila under Dhaka District. The Savar Upazila
is situated in the Western side of Turag River and connected with Dhaka PBS-3 area by one bridges namely
Gabtoli bridge .There are another four bridges in the Dhaka- Aricha highway which is connected aminbazer to
Nobinogor. The projected Area are mainly Kyllanpur to Gabtoli Dhaka only for 33KV Distribution Line and
Aminbazer, Hemayetpur, Fulbaria, Tatulzhora, Ganda, Savar bazer , Savar bus-stand, Imandipur and Simultola
are the main area for the construction of both 33KV & 11KV Line.Some information of Savar Upazila area
under Dhaka PBS-3 is given below:
Sl.
No.
Name of
Thanas
Area
Sq.Km.
No.of
included
Unions
No. of
Electrified
Unions
No.of
Included
Villages
No. of
Electrified
Villages
Lines
Staked
Km.
No. of
Cons:
Under
Staked
Line(Th)
1 Savar 40 2 2 53 53 310 136
Total 40 2 2 53 53 310 136
There are Two Zonal Office namely Amin Bazar Zonal Office and Shimultala Zonal Office and PBS-3
headquater under Savar Upazila.
The Zonal Office wise, category wise Service connections are given below:
Sl
No.
Name of NOCS/
Z.O/SZO
No. of Service Connection
33 KV
3ø
11KV
3ø
0.4 KV
3ø
0.23 KV
1ø Total
01 PBS-HQ
Office 2 78 575 48832
49487
02 Amin Bazar Zonal
Office 1 177 419 45868 46465
03 Shimultala Zonal
Office 2 62 611 39373 40048
Total = 05 317 1605 134073 136000
The Zonal Office wise, category wise Consumer Connections are given below:
Sl.
No
No. of Consumer (Category wise)
A
(Dom)
B
(IRR)
C
(GP)
D
(CI)
E
(Com)
F
(LP)
H
(X)
J
(SL)
Oth
ers Total
01 41220 01 409 150 7391 244 0 72 0
49487
02 41212 31 345 110 4507 251 0 09 0 46465
03 33173 09 568 50 6138 105 0 04 01 40048
Total 115605 41 1322 310 18036 600 0 85 01 136000
Index:
A = Domestic, B = Irrigation, C = General Power, D = Charitable Institution, E = Commercial,
F = Large Power, H = X, J = Street Light, Others =
Page-4
The Zonal Office wise, Length of O/H Lines (Existing) in Km. and Length underground lines
Existing (Approx) are given below:
Sl
.
N
o.
Name of NOCS
/Z.O
/SZO
Total
No of
poles
(Exist
ing)
Appr
ox)
Length of O/H Lines (Existing) in KM (Approx)
Length of
U/G Lines
(Existing)
in KM
(Approx)
33
KV
11
KV
6.3
KV
11/
0.4
KV
11/
.23
KV
0.4
KV
0.23
KV
33
KV
11
KV
1. PBS-HQ
Office 6112 28 150 40 3 12
4.5
7 0 0
2. Amin Bazar
Zonal
Office 1575 15 20 12 1.5 8 2.5 4 0 0
3. Shimultala
Zonal
Office 2163 9 35 15 2.5 15 3.0 7 0 0
Total = 9850 52 205 67 7.0 35 10 18 0 0
Total Km. = 394, Say = 400.00 Km.
The Zonal Office wise, No. of 1 ø & 11/0.4 KV Distribution X-former (Existing) are given below:
No. of 1ø & 11/0.4 KV Distribution X-former(Existing)
Sl. No. 05
KV
A
(1ø)
10
KVA
(1ø)
15
KV
A
(1ø)
25
KVA
(1ø)
37.5
KV
A
(1ø)
50
KVA
(1ø)
75
KVA
(1ø)
100
KV
A
(1ø)
167
KV
A
(1ø)
75
K
V
A
(3
ø)
10
0
K
VA
(3ø
DE
SA
150
KV
A
3ø
1. 52 120 382 412 343 212 118 55 1 0 0 6
2. 25 82 45 122 68 38 25 12 1 0 0 0
3. 28 108 132 116 217 45 88 35 3 0 0 5
Total
(Nos) 105 310 559 650 628 305 231 102 5 0 0 11
Total
(MVA) 0.525 3.10 8.385 16.25 23.55 15.25 17.325 10.2 0.84 0 0 1.65
Total Transformer = 2906Nos ,Total MVA = 97.08, Say = 100.00 MVA
Page-5
Beside this there are so many Housing Company like Bank Town, Police Town, Alomnagor Housing,
Modhumiti Model Town, all are Residential area. Also there are some Govt. Organization such as
BPATC, Savar Radio Station, Jahangirnagor University (JU). BSCIC Tanary Savar Dhaka is the
biggest Tanary Industrial area all over the Bangladesh. There are 145 Tanary industrial consumer in
that place .Total load Apporoximate 60MW only Tanary consumer. Key Map of Dhaka PBS-3, Table-
1: NOCS (Network, Operation and Customer Service) wise/Zonal Office wise Summary of Existing
Distribution Facilities (Approximate) under Dhaka PBS-3 (Sheet-1),Savar Upazila and Table-1 :
NOCS wise/ Zonal Office wise Summary of Existing Distribution Facilities (Approximate) under
Dhaka PBS-3 (Sheet-2) and Inventory Staking Sheet (Sheet-3) for Savar Upazila enclosed here with.
A sample common Utility apparatus in a 2 Meter Footway is enclosed herewith for reference.
Page-6
Sheet-3
Page-7
Page-8
Page-9
3.0 Scope of Services :
Scope of services under the proposed assignments include, but not limited to, the following:
3.1 Inventory of Existing Distribution System including all assembly unit with material list
Preparation of work plan, Line Sketch, Single Line Diagram etc. as per BREB
specification and standard: (i) Inventory and Preparation of Geographical Map with Establishment of Geo-coordinate
including roads, buildings, various installations, empty spaces, sewerage lines, water
supply lines, gas transmission lines, telephone and internet lines etc. Within Savar Upazilla
area under Dhaka PBS-3 on Digital Base Map.
(ii) To conduct pole to pole survey with respect to the base point for collecting
data/information of the existing distribution system (substations, switching-stations,
overhead lines, underground cables, equipment, transformers, towers, poles, service
drops, consumers etc. at each voltage level i.e. 33 kV, 11 kV, 0.4 kV and 0.23 kV) as per
approved forms with the help of GPS receiver/transceiver. The accuracy of the GPS data
should not be higher than 50 cm for the coordinate of each pole or other installation of
BREB and any margin of error for distance between objects will not be allowed after post
processing and shall be approved by BREB. The base point of this survey will be defined
by BREB authority.
(iii) Identifying capacity and dimension of existing 33 kV, 11 kV, 0.4 kV and 0.22 kV
underground cables/conductors / service cables etc.
(iv) To prepare feeder wise work plan, Line Route Sketch, Single Line Diagram (SLD) etc. of
existing system;
(v) Analyze the system demand data, load curve, consumer growth, consumption growth, per
capita consumption ,historical demand growth etc for proper design of underground
Distribution Network considering BREB Master plan up to year 2041.
(vi) Preparation of existing underground Distribution Network diagram (with route map) of
BREB area showing in the geographical map.
(vii) Environmental Impact on implementation of U/G system will be included in the feasibility
study. Scope of environmental Works, mitigation, action plan etc.
3.2 Feasibility Study of Proposed Underground Distribution Network:
(i) Feasibility study of underground Distribution system in Dhaka PBS-3 area under BREB.
(ii) Identifying barriers and challenges for implementation of the proposed underground
Distribution Network considering ducting system.
(iii) Preparation of plans and strategies to mitigate the barriers and challenges for
implementation of the mentioned Underground Distribution Network.
(iv) Environmental Impact on implementation of U/G System or conversion of O/H system into
U/G system will be included in the feasibility study.
(v) To develop forms for survey of existing distribution network system (substations,
switching-stations, overhead lines, underground cables, equipment, transformers, towers,
poles, service drops, consumers etc. at each voltage level i.e. 33 kV, 11 kV, 0.4 kV and 0.23
kV) which will fulfill the requirement of BREB and applicable to GIS database as well and
get the forms approved by BREB before conducting detailed survey. Survey forms must
contain the data.
3.3 Design and Drawing of Proposed Underground Distribution Network:
(i) Preparation of design for proposed 11/0.4 kV transformers (Pad Mounted/ Four leg
Mounted Unit/Kiosk substation/built-in RMU when necessary), 11 kV Ring Main Unit
Page-10
(Drawings with Detailed Specification) and 0.4 kV Switchgear/Distribution Box
considering all protection scheme, the roads and space limitation of Savar Upazila area
under Dhaka PBS-3.
(ii) Preparation of detail Drawing, Design, work plan, estimation etc.for construction of
underground electrical distribution network of Savar area in Dhaka PBS-3 under BREB
like modern underground system in the developed country.
(iii) Underground system should be designed considering probable Earthquakes and any other
disasters.
(iv) Preparation of Drawing, Design, work plan BOQ estimation etc. for Conversion of all
existing Overhead network of Savar area in Dhaka PBS-3 in to Underground Distribution
Network.
(v) Preparation of existing underground Distribution Network diagram (with route map) of
BREB area showing in the geographical map.
3.4 Preparation of Master Plan, Work Plan, BOQ, Cost Estimation, Bid Documents for
appointing contractor etc. for the Proposed Underground Distribution Network:
(i) Master Plan, Work Plan estimation etc for conversion of all Existing Overhead networks of
Savar Upazila Area into Underground Distribution Network.
(ii) Feeder to feeder interlink (11 kV) and future 11 kV feeder split up must be considered
during Design of 11 kV RMUs. Provision for sufficient 0.4 kV and 0.22 kV service
connections should be available in the Distribution Box.
(iii) Submission of proposal for new 33/11 kV substations and replacement of existing
Overhead Distribution Network by Underground Distribution Network System analyzing
the system demand data, load curve, consumer growth, consumption growth, per capita
consumption, historical demand growth and load centers for proper design of Underground
Distribution Network considering Master Plan of BREB and Government of the People’s Republic of Bangladesh up to year 2041.
(iv) The entire area shall be divided into several zones and preparation of Priority List for
implementation of the mentioned Underground Electric Distribution Network considering
load growth, location, voltage level, consumer pattern, revenue income, existing road
network and road size and preparation of time bound detailed implementation schedule.
(v) Cost estimation for design, drawing, Work Plan, BOQ, Bid Documents for appointing
contractor etc. Preparation of the proposed Underground Distribution Network.
(vi) Any other scope felt essential by the consultant for successful completion of the study.
(vii) Identify barriers and challenges for implementation of the proposed underground
Distribution Network Projects (Savar Upazila area under Dhaka PBS-3) considering
ducting system .Identify barriers and challenges for other areas also.
(viii) Preparation of plans and strategies to mitigate the barriers and challenges for
implementation of Underground Distribution Network in Savar Upazila area under Dhaka
PBS-3 of BREB.
(ix) Preparation of a priority list for implementation of Underground Electric Distribution
Network considering load growth location, Voltage level, consumer pattern, revenue
income, existing network, road size etc.
(x) Underground system should be designed considering probable Earthquakes and any other
disaster.
(xi) Environmental Impact on implementation of U/G system or conversion of O/H system
into U/G system will be included in the feasibility study.
(xii) Preparation of time bound detailed implementation schedule.
(xiii) Re-settlement plan to be considered.
Page-11
3.5 Transfer of Technology:
(i) Transfer of necessary technology to BREB (including tools, models, training & capacity
development of BREB Engineers etc).
3.6 GIS Survey works details:
Consultant have to survey approximately 9,850 poles including all details (e.g., conductors, fittings,
service connection etc.) with accurate geo-coordinate (latitude-longitude), basing on the standards
geo-coordinating system. The base point of the survey must be selected for every square kilometers.
Details of the survey works and database preparation are as follows:
Sl. No. Description Unit Quantity
1 Preparation of Desktop based GIS Map
Total area to be covered Sq.Km 40
Base map feature extraction, Building, Road, WB Sq.Km 40
GIS Database & Electricity line drawing Pole 9,850
2 Surveying, Preparation of Data base and GIS Mapping
Ground-trothing for Base Map Sq.Km 40
Total pole survey Pole 9,850
Populating Electric database Pole 9,850
Consumer Reconciliation Pole 9,850
3.7 System specification of Hardware & software tools and technology
SL No. Description of Item(s) Specification Unit Qty.
GIS Hardware
1. PC (Desktop) Annexure-03, Table-
3.1 Nos. 5
2. UPS for PC 1 KVA Annexure-03, Table-
3.2 Nos. 5
3. Printer (A3, Color) Annexure-03, Table-
3.3 Nos. 2
(i) Comprehensive survey of Distribution System under BREB with Preparation of Database of Existing
Network Elements and Preparation of short term, mid-term and long-term plan for Renovation and
Expansion of Distribution Network up to 2041.
Page-12
3.8 Capacity Building of BREB Personnel:
3.8.1 Local Training:
To provide classroom training to 10 BREB /PBS officials in one session, having duration
of 3 (Three) weeks on cable-trench/duct & switchgear design at different voltage levels,
underground distribution network system design, substation design and GPS survey in a
comprehensive manner to make the participants capable of undertaking similar
assignments independently. The Consultant shall provide state-of-the-art training
curriculum and course materials for each participant. Cost of providing all necessary
facilities/items shall be included in the Consultant’s offered price and also pay the
honorarium to the trainee @Tk. 1,500 per day per trainee.
3.8.2 On Job Training:
To provide On Job Training (OJT) for at least 4 engineers nominated by BREB during
execution of the assignment.
4.0 Time schedule:
The assignment is proposed to be commenced immediately after the award of contract and the notice
to proceed and is scheduled for completion in 4 (Four) months.
The consultant output shall be as follows:
a. Inception report
b. Interim Report(Monthly & quarterly)
c. Draft final Report
d. Organize Stake holder workshop
e. Final Report incorporating comments from stakeholders
f. Feasibility study report
g. Drawing and design for construction of underground electrical distribution network in Savar
Upazila areas.
h. Drawing and Design for conversion of existing O/H system into U/G system
i. Network Diagram of existing distribution system
j. Single line diagram (combined)of existing system and proposed U/G system
k. Transfer necessary technology to the BREB/PBS including tools, model & capacity
development etc
l. 10(Ten) sets hardcopy and softcopy of all reports. Maps, drawing etc.
5.0 Reports and Documents to be submitted:
For the preparation of Consultant’s reports, drawings, recommendations etc., the consultant may acquire
some of the required system data (if available) for studying and analyzing from the concerned NOCS
unit offices and other related offices under BREB. The consultant will complete the assignment under
the supervision of Project Director as appointed by BREB. The consultant will report time to time to the
Project Director and get necessary instructions to complete the assignment properly as per schedule. The
Consultant will be ready to provide any sort of services as per instruction of Project Director. If any
correction, modifications and deletion are needed, Consultant will do promptly as per instruction of
Project Director.
List of Deliverables (with deadlines) by the consultant are stated below:
Page-13
5.1 Inception Report: An inception report shall be prepared by the consultant containing pole proposed survey forms,
work plan for carrying out the assignment. 6 (Six) copies of inception report shall be submitted
by the consultant to BREB within 2 weeks after the effective date of contract.
(i) The consultant would be required to submit 10 (Ten) copies of the Interim Project Report no
later than Six weeks of the effective date of contract signing. The interim Report should
contain preliminary finding and analysis, approach for updating the BREB/PBS Master Plan
for the work during the subsequent Period.
(ii) The consultant would be required to submit 10(Ten) copies of draft final report no later than
2.75 months of the effective date of contract signing .This report should include detailed
review of the existing work, demand projections, investment requirements ,financial and
economic feasibility and other related matters. Consultant will also provide its assessment of
adequacy on different aspects as outlined in the scope of Work. As part of this analysis,
following would also be provided.
5.2 Capacity Building Materials
6 (Six) sets of training materials pertaining to class room training and on the job training shall
be submitted to BREB apart from providing training materials to all participants within 01
months after signing the contract.
5.3 Primary Inventory report of Existing Distribution System(Inventory, Staking Sheets with
fittings assembly unit and material list) and Feasibility Study of Proposed Underground
Distribution Network(Progress Report-1)
Primary Inventory report of the existing distribution system(Inventory, Staking Sheets with
fittings assembly unit and material list as per BREB Standard) and Feasibility Study of
Proposed Underground Distribution Network with materials Specifications shall be prepared
by the consultant containing the summary (after completing 20% of the survey/study), line route
sketch, single line diagram. 6 (Six) copies of survey report shall be submitted by the consultant
to BREB within 01 months after the effective date of contract.
5.4 Intermediate Inventory Report of the existing System and Feasibility Study of Proposed
Underground Distribution Network(Progress Report-2)
Inventory report of the existing distribution system and Feasibility Study of Proposed
Underground Distribution Network with materials Specifications shall be prepared by the
consultant containing the summary (after completing 70% of the survey), line route sketch,
single line diagram. 6 (Six) copies of survey report shall be submitted by the consultant to
BREB within 02 months after the effective date of contract.
5.5 GIS Map and database
GIS map and database of the existing and proposed distribution network shall be prepared by
the consultant. This will be demonstrated by the consultant to BREB for verification within
3(Three) months after the effective date of contract. BREB will verify the whole demonstration
carefully and give consent to go ahead.
5.6 Master Plan :
5.6.1 Draft Master Plan:
Draft Master Plan for replacing existing overhead distribution system by underground
distribution network shall be prepared by the consultant and submitted to BREB within
3(Three) months after the effective date of contract for BREB’s comments/ approval.
5.6.2 Final Master Plan:
Final Master Plan for replacing existing overhead distribution system by underground
distribution network shall be prepared by the consultant incorporating all comments from BREB
and submitted to BREB within 4(Four) months after the effective date of contract.
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5.7 Environmental Impact Assessment (EIA) with Environmental Management Plan (EMP) for
existing distribution System and proposed U/G Distribution Network. Re-settlement issue should be
included.
5.8 Completion Report (PCR), BOQ, Estimate, Bid Documents for appointing contractor,
Work Plan, Specifications of U/G Distribution
Network materials: a)Preparation of BOQ and work Plan of existing Distribution System and proposed
Undergrounding Distribution Network.
b)Materials Specifications of proposed U/G Distribution Network.
c) Project Completion Report(PCR)
The Consultant will prepare Project Completion Report (PCR), BOQ, Estimate, Bid
Documents for appointing contractor, Work Plan, material Specifications of U/G Distribution
Network and submit 6 (Six) copies to BREB within 6 (six) months after the effective date of
contract. The Consultant will also hand over computer center with GIS maps, GIS database,
Engineering Analysis and other related software packages in good running condition along with
PCR.
5.9 Payment schedule: The consultant shall be paid in accordance with the following payment
schedule:
Sl.
No. Deliverables Timeline
Payment upon
successful completion
1. Inception report
Within 02 weeks after the
effective date of contract
(As per Art. 5.1).
5% of total contract
amount
2. Capacity Building Materials
Within 01 months after the
effective date of contract
(As per Art. 5.2).
5% of total contract
amount.
3.
Primary Survey Report of the existing
Systemand Feasibility Study of Proposed
Underground Distribution Network
(Progress Report-1)
Within 01 months after the
effective date of contract
(As per Art. 5.3).
10% of total contract
amount
4.
Intermediate Survey Report of the
existing Systemand Feasibility Study of
Proposed Underground Distribution Network
(Progress Report-2)
Within 02 months after the
effective date of contract
(As per Art. 5.4).
10% of total contract
amount
5. GIS Map and database Developmenton
existing and proposed Underground
Distribution Network.
Within 3 months after the
effective date of contract
(As per Art. 5.5).
20% of total contract
amount
6. Master Plan
a) Draft Master Plan
Within 3 months after the
effective date of contract
(As per Art. 5.6.1).
10% of total contract
amount
b) Final Master Plan
Within 4 months after the
effective date of contract(As
per Art. 5.6.2).
10% of total contract
amount
7.
a) Preparation of BOQ, Estimate, Bid
Documents for appointing contractor
and work Plan of existing Distribution
System and proposed Undergrounding
Distribution Network. Materials
Specifications of proposed U/G
Distribution Network.
b) EIA, EMP, Re-settlement Issue
Report.
c) Project Completion Report(PCR)
Within 6 months after the
effective date of contract(As
per Art. 5.7, 5.8).
30% of total contract
amount
Total 100%
Note: 1. Payment will be made after the approval of each consecutive report.
2. Final Payment will be made after the acceptance of all deliverables.
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Staffing:
The person-months and field of expertise of the professional for the assignment should include the
following:
5.9.1 Consultancy:
5.9.1.1 International Key Experts.
Key-Expert:
SI.
No. Position
Number of
Persons Months
Man-
Months
K-1 Underground cable Expert/ Team
Leader 1 1.5 1.5
K-2 Modern Underground Distribution
Network Designer 1 1.5 1.5
K-3 Civil Engineer/Ducting Expert 1 1.5 1.5
K-4 Economic/Financial Analyst 1 1 1
K-5 Social and Environmental Specialist 1 1 1
Total 6.5
Note:Local Expert may be Included.
5.9.1.2 Local Key Experts.
Local Expert:
SI.
No. Position
Number
of
Persons
Months Person-
Months
A-1 Deputy Team Leader (Digital Mapping) 1
1.5 1.5
A-2 Electrical sub-station Specialist 1 1.5 1.5
A-3 Coordinator, Survey 1 1.5 1.5
A-4 Coordinator, Database Design &
Digital mapping 1 1.5 1.5
A-5 Coordinator, Distribution and System
Planning 1 1.5 1.5
Local Non key staffs:
A-6 a)Supervisor (Survey staffs,33/11/0.4
kV Feeder and Related Data) 1 1.5 1.5
A-7
b) Supervisor (Sub-station/Switching
Stations/Office Location and Related
Data)
1 1.5 1.5
Total 7 10.5 10.5
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5.9.2 Qualification and Experience Educational qualifications and experiences of the professional staff for the assignment should
be as follows:
5.9.2.1 International Key Expert:
5.9.2.1.1 Underground cable Expert /Team Leader:
The Team Leader must have a minimum B.Sc. in Electrical Engineering with
minimum of 10 years related experience with 5 years experience in modern
power distribution network planning and design, She/he should have
experience to prepare a plan for modern and automated underground Electricity
Distribution Network like smart city in the world and must have working
experience in similar conditions outside the home country. She/he must have
knowledge about cable ducting system. She/he must have analytical ability to
review and analyze previous studies in BREB area as well as Power sector
master plan and have experience of planning and implementation of
underground Distribution Network project through ducting system.
5.9.2.1.2 Modern Underground Distribution Network Designer:
The Modern Distribution Network Expert must have minimum B.Sc. in
Electrical Engineering with minimum 10Years experience with 5 years
experience in modern power distribution system design of modern cities.She/he
should have experience to prepare the planning, design drawing and estimation
of Underground distribution system.
His function will include all engineering and technical matters relating to this
contract, arrangement for prompt and efficient execution of work to be
performed as outlined herein and required by BREB’ assuring adequate
number of personnel assigned by the Consultancy firm for the work to be done,
organizing and coordinating all services enumerated in line with this contract.
He has to provide updated drawing (AutoCAD) and existing underground cable
routes shown in the geographical maps.
5.9.2.1.3 Civil Engineer/Ducting Expert / Tunnel Expert :
Minimum B.Sc. in Civil Engineering, with minimum of 10 (Ten) years experience among which
minimum 05 years in underground ducting system and able to prepare drawing, design and estimate of
Utility Duct for the desired underground networking system.He also experienced about utility tunnel,
utility corridor or utilidor is a passage built underground or above ground to carry utility lines such as
electricity, steam water supply pipes, and sewer pipes. Communication utilities like fiber optics, cable
television and telephone cables etc.
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5.9.2.1.4 Economic/Financial Analyst:
Minimum Master’s degree in Economics, Finance, Business Administration or
related disciplines with minimum 10 (Ten) years experience in econometrics,
demand forecasting, cost estimation, financial and economic analysis and other
related matter, Able to run/operate financial model/tool and familiarity with the
Bangladesh Power sector.
5.9.2.1.5 Social and Environmental Specialist:
He must have minimum B.Sc. in Electrical/Mechanical Engineering or
Master’s in Geographical Information Science with at least 10 years of
experience of distribution consultancy services including surveying & data
collection of power distribution network. He must have capability to plan,
organize, monitor & coordinate all the functions related to surveying and data
collection of electrical distribution system under this proposed project and lead
the survey team.
5.9.2.2 Local Key Expert:
5.9.2.2.1 Deputy Team Leader (Digital Mapping)
He must have minimum B.Sc. in Computer Science & Engineering / Electrical/
Mechanical Engineering or Master’s in Geographical Information Science with
at least 10 years of experience of distribution consultancy services including
GIS / Digital Mapping and provide training on the same to the client. He must
have capability to plan, organize, monitor & coordinate the works of data
analysis and design appropriate data base and conduct GIS / digital mapping of
the distribution network under this proposed project.
5.9.2.2.2 Electrical Sub-station Specialist
Minimum B.SC in ElectricalEngineering, with minimum of 10 (Ten) years
experienceamong which minimum 05 years in Electrical Sub-station for under-
ground ductingsystem and able to prepare drawing, design and estimate of Utility
Duct/Cable trench for the desired underground networking system.
5.9.2.2.3 Coordinator, Survey
He must have minimum B.Sc. in Electrical/ Mechanical Engineering or
Master’s in Geographical Information Science with at least 10 years of
experience of distribution consultancy services including surveying & data
collection of power distribution network. He must have capability to plan,
organize, monitor & coordinate all the functions related to surveying and data
collection of electrical distribution system under this proposed project and lead
the survey team.
Page-18
5.9.2.2.4 Coordinator, Database Design & Digital mapping
He must have minimum B.Sc. in Computer Science &
Engineering/Electrical/Mechanical Engineering or Master’s in Geographical
Information Science with at least 10 years of experience of distribution
consultancy services including Data base design and GIS / Digital Mapping
and provide training on the same to the client. He must have capability to plan,
organize, monitor & coordinate the works of data analysis and design
appropriate data base and conduct GIS / digital mapping of the distribution
network under this proposed project.
5.9.2.2.5 Coordinator, Distribution and System Planning
He must have minimum B. Sc. in Electrical/ Mechanical Engineering or
equivalent qualification with at least 10 years of experience in electrical
distribution system consultancy services including GIS based distribution
system planning with analysis / studies, Load Forecast, Preparation of Master
Plan and preparation of BOQ and material estimate and provide training on the
same to the client in power distribution sector. Must have capability to plan,
organize, monitor & coordinate all the functions related to GIS based network
planning of distribution system under this proposed project
Local Non key staffs.
5.9.2.2.6 Supervisor (Survey stuff,33/11/0.4 kV Feeder and Related Data)
He must have minimum B.Sc. in Electrical/Mechanical Engineering or
Master’s in Geographical Information Science with at least 05 years of
experience of GIS survey & data collection of power distribution network. He
must have capability to plan, organize, monitor & coordinate all the functions
related to surveying and data collection of electrical distribution system under
this proposed project and lead the survey team.
5.9.2.2.7 Supervisor(Sub-station/Switching Stations/Office Location and Related Data)
He must have minimum B.Sc. in Electrical/Mechanical Engineering or
Master’s in Geographical Information Science with at least 05 years of
experience of GIS survey & data collection of power distribution network. He
must have capability to plan, organize, monitor & coordinate all the functions
related to surveying and data collection of electrical distribution system under
this proposed project and lead the survey team.
Page-19
6 ONSITE CAPACITY SUPPORT PERSONNEL
The onsite capacity support personnel shall be available for a continuous period of six (6) months (or
as otherwise agreed) from the date of the acceptance certificate. The support personnel shall provide
their own computer and peripherals in order to perform their duties. The onsite support personnel
shall be responsible to the Purchaser’s nominated representative for undertaking their specified role
and duties.
The Purchaser is responsible for ensuring access to appropriate work resources and the involvement
of relevant Purchaser staff in capacity development activities, including but not limited to structured
training, on-the-job training, undertaking support tasks, development and review of documentation
and configuration, trouble-shooting and help desk assistance.
Within one month of the commencement of duties, the support personnel shall provide the Purchaser
with a detailed work plan. The work plan shall detail the period of time to be spent on each work item,
planned completion date and specific outputs. This plan shall include, but is not limited to:
(a) Systems optimisation
(b) Specification and configuration documentation
(c) Work procedures documentation
(d) Training and knowledge transfer program
The support personnel shall submit a monthly report to the Purchaser detailing progress and issues
related to the agreed work plan.
6.1 REQUIREMENTS FOR FINAL INSPECTION
All of the following items must, without exception, be completed prior to the Purchaser
issuing a certificate of acceptance.
(a) Test the complete contract installation works and leave the work in perfect condition for
occupation.
(b) Thoroughly clean all parts.
(c) Provision of complete operating instructions and "as built" documentation records to the
approval of the Purchaser and delivery of sufficient copies.
(d) Carry out all specified testing and commissioning.
(e) Supply Authority inspection of the completed installation.
(f) Provision of commissioning and test reports/certificates.
PERFORMANCE TESTING
The Supplier shall carry out performance testing at completion to certify that the installation
conforms to the specification. The Purchaser reserves the right to review the Supplier’s
performance testing or undertake separate testing.
Page-20
This certification shall include:
(a) Physical inspection of installation methods, configurations and practice utilised against
the specification.
(b) Physical inspection of procedures, configuration and diagram documentation to assure
that it is complete, legible, correct and comprehensive.
(c) Assessment of ICT Service officers that they are familiar with and have complete
knowledge of all installed systems and are able to provide standard administration
procedures.
(d) Electrical and transmission performance to assure minimum requirements of the
specification have been met or exceeded.
7.0 Attached Drawings / Documents
These Bidding Documents includes no drawings.
List of Documents
Sl. No. Document Name Purpose
1. BREB distribution Sites List all BREB site locations for the
implementation within Dhaka PBS-3
area.
2. Hardware Specification Brochure Installation of GIS Server and Hardware
3. Software Specification Brochure Development of GIS based Power
Distribution System
4. Work Plan Development of GIS based Power
Distribution System and Engineering
analysis
5. Curriculum Vitae of Local and Foreign
Consultants
Verification of the consultants
qualification
6. Detail of personnel to involved in the
field survey, GIS mapping and database
developments.
Justification of the work plan
Page-21
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