eCourts Malaysia - Kehakiman · eCourts Malaysia Introduction to eFiling (Court User) 2 ... •...

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eCourts Malaysia

Introduction to eFiling (Court User)

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Overview Of eCourts

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Access to e-Filing

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Access to e-Filing

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e-Filing Process

• Scan Document • Categorized document • Key in runner / lawyer

details • Key in party details • Assign case number • Print payment notice

• Make payment • Update payment

• Review Document • Process Document • Approve Document • Singing Document • Apply stamping on document • Escalate filing • Reject filing • Appeal Case

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New Enhancements

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• Pending Task Aging List • View Case Minutes • Remember Authorization Password • Consolidate Case • Caveat Case • Session Control

New Enhancements

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Pending Task Aging List

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Pending Task Aging List

Click to view 2 tasks that locked by today

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Pending Task Aging List

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View Case Minute

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View Case Minute

Click to view case minute(s)

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View Case Minute

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View Case Minute

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Digital Signing On Document

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Digital Signing On Document

Key In Authorization Password

Click OK to verify the authorization password

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Consolidate Case

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Consolidate Case

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Consolidate Case

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Caveat Case

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Caveat Case

Data Entry New Case:

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Caveat Case

Data Entry Existing Case:

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Caveat Case

Summary of Data Entry:

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Caveat Case

Level 1/Level 2:

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Session Control

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Session Control

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Functionality Refreshment

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Change Password

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Password

Login Password • For Login • Pre set during registration

Authorization Password • For signing document

• Not allow to be the same as login password

• Need to be setup by user

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Change Login Password

Click to change login password

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Change Authorization Password

Click to change authorization password

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Incoming Task

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Filter Incoming Task

Click on indicator to filter task

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Indicator Explanation

- Is certificate of urgency - Document which requires officer to process

immediately.

- Task which are put on hold before case is registered - Document from new case which has been rejected

due to error during extraction

- Cases transferred from other court.

- Cases appeal from lower court.

Filter Incoming Task

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Process Document

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Process Document

Click to process document

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Process Document

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Process Document

Icon Description

Pointer

Drawing Tool

Line Drawing Tool

Typing Tool

Stamping of mention Date

Signature

Court Seal

Erase all of the marking on PDF file one by one (except typed word)

Erase all marking in PDF File

Turn the document clock wise by 90 degrees

Flexible stamp which is used to upload stamping image

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Process Document

Icon Description

Add note to the document (not visible to lawyer)

Accept the processed PDF File

Save marking in the PDF File

Reject document

Close the page to edit the PDF File

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Revert Process Document

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Revert Process Document

Revert document

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Internal Filing

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Way to prepare PDF:

1. Draft document using template from CMS/word document

2. Open word document

3. Insert signature image

4. Save as PDF

Before internal filing

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Internal Filing

Click on case search

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Internal Filing

Add document

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Internal Filing

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Internal Filing

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Internal Filing

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Transfer Case

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• ONLY allowed to transfer within same judiciary

• Case number will be reused

• No old records will be kept

• Occurs for incoming task

Transfer BEFORE Case Registration

Transfer AFTER Case Registration

•Allowed to transfer to any court

•Old case number will be kept

•Occurs for case search

Transfer Case

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Transfer Case

Click to transfer

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Transfer Case

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Wrong Document Type

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Wrong Document Type

Not Match!!!

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Wrong Document Type

Not Match!!!

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Parties

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Data Entry: Add Party

Only 1 party • For some cases in which there is only one party

needed, users only need add 1 parties instead of adding 2 parties

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Data Entry: Add Party

Select party category accordingly in document

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Data Entry: Add Party

Add IC Number

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Unpurged document

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Unpurged Document

• Purged document(s): All document(s) that filed before 1st January that no yet update payment

• Unpurge document only till March with approval

• If document still purged, user can refile document and only allowed to refund filing fee

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Malformed PDF

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Malformed PDF

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Malformed PDF

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Malformed PDF

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Malformed PDF

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Malformed PDF

1. Contact Helpdesk • Case Number, filing number, court location,

document type, error message 2. Helpdesk will check the PDF whether is malformed

3. PDF confirmed malformed, then reject the

document

4. If not able to reject, then inform Helpdesk upload blank document to server

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Filing Fee for Government Case

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Document(s) required payment for

government case

1. Contact Helpdesk ask to exempt filing payment 2. Helpdesk will check and inform back

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Wrong Case Code

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Wrong case code

• Transfer to own division court

• Change case code

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Q & A Helpdesk Contact No: 03 2078 7623 Email Address: helpdesk@fstech.formis.net