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ECPD Regional Planning Project Training. January 22, 2010. 1. Welcome!. Vickie Ansley, NC Child Care Resource & Referral Council and Debra Torrence, NC Institute for Early Childhood Professional Development. ECPD Project Flow. Regional Teams. Facilitators. CCR&R Regional Lead Agencies. - PowerPoint PPT Presentation
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11
ECPD Regional Planning Project
TrainingJanuary 22, 2010
2
Welcome!
Vickie Ansley, NC Child Care Resource & Referral Council
andDebra Torrence, NC Institute for Early
Childhood Professional Development
ECPD Project Flow
3
RPMsCCR&R Council
Facilitat
ors Regional
Teams
DCD
Project CoordinatorsCCR&R Regional
Lead Agencie
s
Project Committe
e & Trainers
Institute
Project Team Introductions
Lead Agency Directors
Project Coordinators
Facilitators
Project Trainers
5
Agenda & Activities
9:30 am Registration & Materials 10 am Opening & Introductions
Project details & roles12:30 pm Lunch break1:00 pm Role Group Work3:00 pm Rejoin into large group,
reflection & wrap up day
3:30 pm Adjourn
66
Project Introduction & Vision
Dr. Deborah J. CassidyDirector
NC Division of Child Development
Katherine S. ShepherdWorkforce Standards Section ChiefNC Division of Child Development
Connection to Smart Start Smart Investing Forums PBIS as a driver for change Currently funded Smart Start activities
Smart Investing: Communities Thrive When Children Thrive
Discussion at Forums: What do North Carolinians want for their children?
Every day, individuals, communities, and government make choices about how to invest resources in young children.
Are these choices consistent with the priorities of North Carolinians?
What priorities should guide these choices? (For example, quantity vs. quality in child care; no child should be hungry; etc.)
Smart Investing: Communities Thrive When Children Thrive
Purpose of Summits:
What are the priorities thatshould guide our investment in children?
Summits will narrow down the list of priorities identified at the forums.
Participants (including those
representing every sector of the early childhood system) will identify
how they will act upon these
priorities.
Smart Investing: Communities Thrive When Children Thrive
What will be produced?
A set of identified priorities, by region, that can be presented to policy makers and the public at large.
An increased awareness and understanding for delegates about issues associated with early childhood development.
Ways for the delegates to support the implementation of the desired policy OUTCOMES.
Smart Investing Website:www.smartinvestingnc.org
Performance-Based Incentive System (PBIS) – A driver for change
Smart Start’s accountability system Document progress toward fulfilling Smart
Start’s vision at the state level and for each local partnership
Source of objective data to Develop targeted technical assistance Garner resources Guide state and local planning efforts Allocate resources
Lead Teacher Education – Minimum Standard (EDU10)
60%
47%52%
56%
0%
10%
20%
30%
40%
50%
60%
Perc
ent
of
Childre
n in
Cente
rs w
ith 5
+ L
ead
Teach
er
Educa
tion
Poin
ts
MinimumStandard
FY 06-07 FY 07-08 FY 08-09
Fiscal Year
Lead Teacher Education – High Performing Standard (EDU10)
35%
22% 23%25%
0%
5%
10%
15%
20%
25%
30%
35%
Perc
ent
of
Childre
n in
Cente
rs w
ith 7
Lead
Teach
er
Educa
tion
Poin
ts
HighPerformingStandard
FY 06-07 FY 07-08 FY 08-09
Fiscal Year
Administrator Education – Minimum Standard (EDU20)
60%
57%
63%
67%
52%
54%
56%
58%
60%
62%
64%
66%
68%
Perc
ent of Childre
n in
Cente
rs w
ith 5
+
Adm
inis
trato
r Educa
tion P
oin
ts
MinimumStandard
FY 06-07 FY 07-08 FY 08-09
Fiscal Year
Administrator Education – High Performing Standard (EDU20)
35%
28%
40%43%
0%5%
10%15%20%25%30%35%40%45%
Perc
ent
of
Childre
n in
Cente
rs w
ith 7
A
dm
inis
trato
r Educa
tion P
oin
ts
HighPerformingStandard
FY 06-07 FY 07-08 FY 08-09
Fiscal Year
Family Child Care Provider Education Minimum Standard (EDU20)
60%
33% 33%35%
0%
10%
20%
30%
40%
50%
60%
Perc
ent
of
Childre
n in
Fam
ily
Child C
are
wit
h
5+
Educa
tion P
oin
ts
MinimumStandard
FY 06-07 FY 07-08 FY 08-09
Fiscal Year
Family Child Care Provider Education High Performing Standard (EDU20)
35%
11%13% 14%
0%
5%
10%
15%
20%
25%
30%
35%
Perc
ent
of Childre
n in
Fam
ily C
hild C
are
wit
h 7
Educa
tion P
oin
ts
HighPerformingStandard
FY 06-07 FY 07-08 FY 08-09
Fiscal Year
Smart Start Activities that Address PBIS Criteria Include:
Child care workforce needs assessment Professional Development Coordinators Non-traditional community college courses Substitute or child care cost reimbursement WAGE$ or local salary supplement Education bonuses Textbook lending library Resource center with computers Tutoring – study skills, computer skills, etc Support for Center Directors Recognition events
Smart Start Virtual Conference
- SAVE THE DATE -
February 18, 2010
11:00 am – 6:00 pm (EST)
Featured Keynote: Joan Lombardi
Deputy Assistant Secretary, Administration for Children & Families
Topics for the Virtual Conference will include:
• Using data• Building quality measures• Supporting family engagement• Professional development
For More Information
North Carolina Partnership for Children, Inc.Jani Kozlowski, Early Education Consultant
jkozlowski@ncsmartstart.orgwww.ncsmartstart.org
(919) 821-9581
Professional Development System
A comprehensive system of preparation and ongoing development and support
for all early childhood professionals working with and on behalf of children.
An integrated system crosses sectors serving early education professionals
working in direct and non-direct service roles
Professional Development Regional Planning
What do we need to do? (Content)
• Scan
• Identify Strengths, Limits and Gaps
• Set Goals/Plan Strategies
• Collaboration & Funding
• Check Principles
• Next Steps
How do we need to do it? (Process)
• Authentic dialogue
• Strengthen the team
• Check Principles/Agreements
• Monitor Agreements
• On-going Evaluation
Key Focus Area of the Plan Access
Continuing Education
Professional Standards
Compensation
Planning & Coordination
The following guiding principles/values are provided to assist teams in reflecting on the impact of the goals and strategies outlined in their regional action plan. Before deciding on a goal team members should reflect on the goal by asking...Does this policy, program or practice...
- increase integration among sectors/agencies?- improve quality?- support diversity, inclusion and access?- increase workforce compensation?- use resources creatively and effectively?- allow us to assess the impact -- qualitatively &
quantitatively- require outreach to assure the population to be
served in aware of it and resources to support it?
NC ECPD Regional Action Plan Guiding Principles
Process Goal: Engage in authentic dialogue, discovery and relationship building to create
a plan that reflects the values, goals, perspectives and experiences of the team and the early
childhood community.
Process Principles: Authentic dialogue and relationship building requires a sense of “confident
humility” – we bring wisdom and we have more to learn. All perspectives inform the process and the outcomes. Diversity in communication and engagement are encouraged and invited. Discussions are grounded in "what we know" using multiple sources and
types of evidence/data. Build on "what's working" and explore new ways of thinking about
professional development.
Process Agreements:Listen carefully – "sit on the edge of your seat" "lean in"Honor and share time – step up, hold backRefrain from sidebar conversations.Be curious - ask questions/don't assume.Be intentional about learning – "do your homework".Have the difficult conversations.
Team Process Principles & Agreements
Pre-Meeting Ideas Develop Participant Contact List Create a Calendar of Meeting Dates and
Locations Identify Current Activities by County Encourage Participants to read NAEYC
Blueprint or View Webinars
Meeting 1 Objectives Clarify Roles and Process Review Principals and Values Develop Team Spirit Awareness of Activities in Region Identify Strengths/Gaps/Limitations
Meeting 2 Objectives Complete Regional Scan Work on developing strategies and goals
Meeting 3 Objectives Prioritize Goals and Strategies Compare goals and strategies to project
principles and values
Meeting 4 Objectives Complete Action Plan Document Develop recommendations to be
submitted for inclusion in state plan Set date for regional review of final plan
document Next steps – regional
Regional Process Scan Identify Strengths, Limits and Gaps Goals/Strategies Collaboration and Funding Next Steps
Regional Team Make-Up Lead CCR&R agencies Smart Start Partnership (professional
development providers/coordinators) DCD regulatory consultant serving the region 2 and 4 year colleges in the region Early intervention Providers and administrators of direct services
for children (must include representation reflective of the diversity of both Early Educators and early care and education settings in the region).
Roles Facilitators Project Coordinators
Facilitators Break Out Room
Rosemarie Vardell, Katura Jackson & Vickie Ansley
Building on an opportunityReflections/Questions on process
Think-Share on effective facilitation strategies
Anticipating facilitation challenges & responses
Supports during the projectQuestions & Answers
3636
Role of FacilitatorPlan, guide, and support discussions at the regional level.
Tasks: Attend facilitator training (January 22, 2010) Work with regional project coordinator to set regional meeting
dates Work with project coordinator to set meeting agendas Facilitate four regional team meetings Review and provide feedback on meeting minutes/reports & final
report Submit expense documentation, with a short assessment of the
meeting to the contracting Council agency, within two weeks of the meeting
Submit final summary of work in each region to Council/Institute (by August 9, 2010)
Attend final project wrap-up meeting (August 2010)
Lead Agency Directors &
Project Coordinators Large Room
CCR&R Regional Program Managers & Debra Torrence
Building on an opportunity Review of project implementation, fiscal needs,
roles and responsibilities, timeline, documentation, reporting needs
Questions and clarification on team makeup Idea Exchange
Supports during the project Questions & Answers
Project Implementation The CCR&R Lead Agency will coordinate,
support implementation of meetings, document meeting activities, and create a regional action plan in an electronic format provided by the Institute.
Identify project coordinator Identify facilitator Identify stakeholders Schedule & hold 4 regional team meetings Submit reports after each meeting Submit regional ECPD plan
38
Role of CCR&R Lead Agencies
Contracts with Council management agency to meet the goals
and outcomes of the ECPD project.Tasks: Coordinate and document regional meetings and provide a
regional ECPD action plan. Designate/hire & supervise the Project Coordinator (one point
person per region) -- adhering to ARRA specifications (by 12/30/09)
Provide name of facilitator selected by partners (lead agency & 2 or 3 partners from approved list) and submit name to RPM (by 1/7/10)
Identify community representatives to participate in project as defined in the contract
Utilize Council-provided reporting forms Responsible for timely submission of project reports and FSRs to
the designated Council agency39
Roles & Responsibilities of Project Coordinators Coordinate and implement the day-to-day activities of the
project andprovide critical written information about meetings and
regional plan.(Project Coordinator responsibilities should not be split
amongst multiple people).
Tasks: Communicates regularly with lead agency Key point person in each region Write minutes with input and review by facilitator Submit electronic regional meeting reports to project reporting
site within two weeks of each meeting Set regional meeting dates (by 2/1/10) Send out with invitation the appropriate supporting materials Form a regional team based on project specifications
40
Roles & Responsibilities Project Coordinators (con’t)Tasks: Assure representation/input from each county/required role Coordinate meetings (secure meeting space, copy materials,
order lunch, collect mileage and sign in forms, etc.) Work with facilitator to develop and disseminate agendas Communicate with team members (meeting dates, reminders,
food needs, minutes, support materials) Gather and share support materials and input between
meetings for team use Write regional action plan with input from team members Submit regional action plan electronically to the Institute (by
7/31/10) Participate in the project wrap-up meeting (August 2010)
41
Roles & Responsibilities of Regional Team Members Participate and complete a regional assessment of the keycomponents of the early childhood professionaldevelopment system.
Tasks: Actively participate in four (4) regional meetings Gather and share information in between meetings, as
needed Individually, members will provide input from the perspective
of their designated role Collectively provide input from each county’s perspective Work with project coordinator and facilitator to develop a
regional action plan (for submission by 7/31/10) Submit required expense forms to project coordinator in a
timely manner 42
Composition of Regional
Team MembersRegional teams must include representation reflective of the diversity of both educators and early care and school-age settings
in theregion.
Teams will include (up to 30 persons per team): CCR&R agency (including professional development
providers/coordinators) SS Partnership (including professional development
providers/coordinators) At least one DCD regulatory consultant serving the region – assigned
by DCD Representative sample of a variety of two- and four-year institutions
with early childhood departments serving the region Early intervention expert (0-3 and 3-5) Representative sample of diverse teachers, family child care providers
and/or administrators of early care and school-age programs NCaeyc representative
43
Timeline & Important Dates January 22, 2010 – Participate in project training February 1, 2010 – Finalize regional team members
and submit to RPMs February 1, 2010 – Complete scheduling of regional
meetings February - July 2010 – Conduct 4 regional meetings /
submit electronic reports no later than two weeks after each meeting
Project Coordinators – Check-In/Conference CallsFebruary 24/8:30 am March 30/10:00 amMay 14/10:00 am August 12/10:00 am
July 31, 2010 – Submit regional ECPD action plan44
Documentation & Reporting Maintain meeting minutes and attendance
records Submit Regional Planning Project
Meeting Notes within two weeks of regional meetings
Provide mileage reimbursement form to stakeholders
Project Coordinator/Lead Agency – submit ECPD Plan by July 31st
Project materials -- www.ncicdp.org 45
Fiscal Submit monthly FSRs – due 10th calendar day of
month Provide mileage reimbursement to Project
Coordinator & stakeholders --- .50 cents per mile
Maintain timesheets/invoices for Project Coordinator
Reimbursement of travel mileage, meals, lodging and other travel expenses may not exceed the rates published in the applicable State rules
Lead Agency – report monthly on number of FTEs and completion status (ARRA guidelines)
46
Reflection
Thank you!
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