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End of Year (EOY) 1 & 4 Reporting. Course Completion, CTE, and Waivers. Who’s Supposed to Be Here. Individuals a ssigned to CALPADS maintenance. Supervisor of staff assigned to CALPADS. Training Sequence. Rules. Mute yourself. Silence cellphones. HOLD. 1 c onversation at a time. - PowerPoint PPT Presentation
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End of Year (EOY) 1 & 4 Reporting
Course Completion, CTE, and Waivers
End of Year Training 1 & 4 v1.32, June 13, 2013
Who’s Supposed to Be Here
End of Year Training 1 & 4 v1.32, June 13, 2013
Individuals assigned toCALPADS maintenance
Supervisor of staffassigned to CALPADS
2
Training Sequence
End of Year Training 1 & 4 v1.32, June 13, 2013
Essential 1:Overview & Requirements
Essential 2:Interface & Administration
Essential 3:Data Submission
Fall 1
Fall 2
End of Year 2 & 3
End of Year 1& 4
Spring 1
Essential 4: Anomalies
3
Rules
End of Year Training 1 & 4 v1.32, June 13, 2013
Mute yourself
HOLDSilence
cellphones
Name & LEA 1conversation
at a time
4
Agenda
End of Year Training 1 & 4 v1.32, June 13, 2013
Wrap-Up
EOY 1: Course Completion & CTE Status
Overview
EOY 4: Waivers & Exemptions
5
Overview
End of Year Training 1 & 4 v1.32, June 13, 20136
Acronyms
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY [ee-oh-why] End of Year
CTE [see-tee-ee] Career Technical Education
CALPASS [kal-pass] California Partnership for Achieving Student Success
ROP/C [ar-oh-pee-see] Regional occupation program or center
AVID [av-idd] Advancement Via IndividualDetermination
IB [eye-bee] International Baccalaureate
7
Acronyms
End of Year Training 1 & 4 v1.32, June 13, 2013
UC [you-see] University of California
CSU [see-ess-you] California State University
CAHSEE [kay-see] California High School Exit Exam
ELA [ee-ell-ay] English-Language Arts
8
Information Reported in EOY
End of Year Training 1 & 4 v1.32, June 13, 2013
Count of completed courses and CTE students
EOY1: Course Completion and Career and Technical Education (CTE)
Count of CAHSEE Waivers and Exemptions
EOY4: Student Waivers
9
School Types Which Need to Report
End of Year Training 1 & 4 v1.32, June 13, 201310
Participants EOY 1 EOY 2 EOY 3 EOY 4
Crs Staff CTE Pgm Disc Waiv
School Type
Traditional (non-educational options schools) Y Y Y Y Y Y(2)
District Level Programs (Independent Study and Home Hospital Programs) P P P P P P(2)
County Community P P Y Y Y Y
District Community Day P P Y Y Y Y(2)
Youth Authority Schools (currently called Division of Juvenile Justice) P P Y Y Y Y(2)
Juvenile Court Schools P P Y Y Y Y(2)
Continuation High Schools P P Y Y Y Y(2)
Opportunity P P Y Y Y Y(2)
Alternative Schools of Choice Y Y Y Y Y Y(2)
State Special Schools Y Y Y Y Y Y(2)
Home and Hospital Schools(7) P P Y Y Y Y(2)
Special Education Consortium P P Y(1) Y Y Y(2)
Special Education P P Y(1) Y Y Y(2)
Non-Public School Group (0000001) (3) N N N P P P
ROP/ROC(5) N N N N N N
Y= Expected to submit dataN= NOT allowed to submit dataP= Permitted but not expected to submit data
(1) Students completing courses in grades 7-12 only(2) Only schools with students in grades 10-12(3) Records for students enrolled at Nonpublic Nonsectarian Certified Schools (NPS) should be submitted using school code 0000001 in the School of Attendance field (1.05) and NOT the individual NPS school codes. The actual NPS school code is submitted in the School of Attendance NPS field (1.06)(5) ROC/Ps will not submit data directly to CALPADS. CALPADS will collect data on student ROC/P course enrollment and completion through the student's primary school course enrollment and completion submission.(7) Home and Hospital schools are assigned a distinct county-district-school code and are not the same as a district-level operated Home and Hospital Program
Grades Which Need to Report
End of Year Training 1 & 4 v1.32, June 13, 201311
Participants EOY 1 EOY 2 EOY 3 EOY 4
Crs Staff CTE Pgm Disc Waiv
School Grade Levels Served
Infants - IN N N N Y(8) N N
Toddlers - TD N N N Y(8) N N
Prekindergarten - PS N N N Y(8) N N
Kindergarten - KN N N N Y Y N
First Grade - 01 N N N Y Y N
Second Grade – 02 N N N Y Y N
Third Grade – 03 N N N Y Y N
Fourth Grade – 04 N N N Y Y N
Fifth Grade – 05 N N N Y Y N
Sixth Grade – 06 N N N Y Y N
Seventh Grade – 07 P P P Y Y N
Eighth Grade – 08 P P P Y Y N
Ninth Grade – 09 Y Y Y Y Y N
Tenth Grade – 10 Y Y Y Y Y Y
Eleventh Grade – 11 Y Y Y Y Y Y
Twelfth Grade – 12 Y Y Y Y Y Y
Ungraded Elementary – UE N N N Y Y N
Ungraded Secondary – US P P P Y Y Y
Adult – AD N N N N N N
(8) Updated SINF data for Infant, Toddler, and Prekindergarten in EOY 2 are only required for purposes of certifying report 5.4 - Homeless Students Enrolled - Unduplicated Count by School
How Data Was Reported Before
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY Data Previous Method1 Course
CompletionNone
1 CTE Secondary section of Carl Perkins CDE 101 E-1
4 Waivers CAHSEE Waiver Data Collection
12
How Data Will Be Used
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY Data Funding Legislation Used for Parallel1 Course
CompletionNone None DataQuest No
1 CTE Carl Perkinsgrant
None Carl Perkins Program,DataQuest
Yes
4 Waivers None California Code of Regulations, Title 5, Division 1, Chapter 2, Subchapter 6, Article 2, Section 1207.1
DataQuest No
13
Updating CALPADS for End of Year
End of Year Training 1 & 4 v1.32, June 13, 2013
Update CALPADS with EOY records throughout the Academic Year (AY)
July 1, 2012 – June 30, 2013
Any student enrolled during the Academic Year will be counted
All new and updated records must be posted the day before certifying
to be included in the snapshot
14
What Record Types to Enter or Update
End of Year Training 1 & 4 v1.32, June 13, 2013
U= UpdateR=Required
Online BatchEnd of Year1 4
SSID Enrollment SENR U UStudent Information SINF U UStudent Program SPRG U UStaff Demographics SDEM UCourse Section Completion CRSC* RStudent Course Section Completion
SCSC* R
Student CareerTechnical Education
SCTE* R
Student Discipline SDIS*Student Waivers SWAV* R
* Full replacement files Do not submit SASS. It is not required for EOY and submitting it may wipe out Fall 2 data
15
Batch Submission
End of Year Training 1 & 4 v1.32, June 13, 2013
1
2 3
16
4
EOY file types are highlighted. Submit updates on other file types as needed to ensure accuracy.
End of Year Roles
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY1 Data collection CertifierSDEMCRSESCTE
End of Year 1
EOY4 Data collection CertifierSWAV
End of Year 4
Superintendent CertifierSENRSINF
All
17
Important Dates for EOY 1-4
End of Year Training 1 & 4 v1.32, June 13, 2013
Snapshot starts
April 29
Certification deadline
July 31
Amendment window
September 11
CALPADS Calendar:http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp
18
EOY 1: Course Completion & CTE Status
End of Year Training 1 & 4 v1.32, June 13, 201319
EOY 1: Purpose
End of Year Training 1 & 4 v1.32, June 13, 2013
CA Department of Education
Count of departmentalized
courses completed
Count of Career Technical Education
participantsCarl Perkins Program
DataQuest
20
EOY 1: Information Reported
End of Year Training 1 & 4 v1.32, June 13, 2013
Courses Completed
CTE Participants
Courses completed are not compared to course enrollment reported during Fall 2
21
EOY 1: Terminology
End of Year Training 1 & 4 v1.32, June 13, 201322
CTE Participants
ConcentratorsOn a pathway
Completed apathway
Completers
Completed a CTE coursebut not on a pathway
Non-concentrator
CTE Pathway
A sequence of courses providing academic knowledge and skills needed to prepare students for further education and careers… and which may lead to proficiency, a credential, a certificate, or a degree in a given career path.
EOY 1: Data Included
End of Year Training 1 & 4 v1.32, June 13, 2013
Course Completion
SSID Enrollment
Student Information
Primary, secondary, or
short term enrollments
Grades 7-12 and US
Course Section
Completion
Staff Demographics
Departmentalized courses including
ROP/C
Teachers of courses
completed
Student Course Section
Completion
Enrollment in departmentalized courses including
ROP/C
23
EOY 1: Data Included
End of Year Training 1 & 4 v1.32, June 13, 2013
Course Completion
Do Not Submit
Before/after school
Student aide
Summer session** Unless the student is already
enrolled in your school during the normal school year, do not submit summer course completion records.
Optional
Study hall
Homeroom
24
EOY 1: Data Included
End of Year Training 1 & 4 v1.32, June 13, 2013
Career and Technical Education
SSID Enrollment Student Information
Primary, secondary, or short term enrollments
Grades7-12 and
US
Concentrators or Completers:
Student CTE
Non-Concentrators: Student Course
Section Completion
Departmentalized CTE courses
25
EOY 1: Required Fields
End of Year Training 1 & 4 v1.32, June 13, 2013
Record Element(s) Values and/or NotesSENR Enrollment status 10, 20 or 30
SINF Grade Level 07-12, or US
SDEM SEID Matches SEID in one or more CRSC records
CRSC
Reporting LEASchool of Course DeliveryAcademic Year IDCRS-State Course CodeCRS-Local Course IDCRS-Course NameCRS-Course Content CodeCRS-UC CSU Approved IndicatorCourse Section IDAcademic Term Code
SEID Valid SEID or 9999999999
Local Staff ID
See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements
Course Completion or CTE Non-Concentrator
26
EOY 1: Required Fields
End of Year Training 1 & 4 v1.32, June 13, 2013
Record Element(s) Values and/or Notes
CRSC
Instructional Strategy Code 300 or 700 if applicable
Independent Study Indicator
Distance Learning Indicator Y or N
Education Program Funding Source Code 113 if CA Partnership Academy Course
SCSC
Student Credits AttemptedStudent Credits Earned
9-12 grade students only
Student Course Final Grade
UC/CSU Admission Requirement Code
Marking Period Code (SCSC)
Course Completion or CTE Non-Concentrator continued
27
EOY 1: Required Fields
End of Year Training 1 & 4 v1.32, June 13, 2013
Record Element(s) Values and/or NotesCRSC CRS-State Course Code 4000-5955 for Non-concentrators
CRSC CRS-CTE Technical Preparation Course Indicator Y
Record Element(s) Values and/or NotesSENR Enrollment status 10, 20, or 30
SINF Grade Level 07-12, or US
SCTE CTE Pathway Code <Any valid code>
Record Element(s) Values and/or NotesSENR Enrollment status 10, 20, or 30
SINF Grade Level 07-12, or US
SCTE CTE Pathway Completion Academic Year ID <Valid year range>
CTE Non-Concentrator
CTE Concentrator
CTE Completer
28
EOY 1: Online – Adding or Maintaining Course Section Completion Data
End of Year Training 1 & 4 v1.32, June 13, 2013
43
1
2
7a Click add a new course section
7b
Click edit an existing course section
Make sure the academic year is correct and Submission Type is set to Course Completion
65
29
EOY 1: Online – Adding Course Section Completion Data
End of Year Training 1 & 4 v1.32, June 13, 2013
Course Instructional Level Code is referred to as Non-Std Instr Level in snapshot reports
Fields not relevant to EOY1 are not required or stored by CALPADS and are greyed out when editing course section records
Required
Conditional
30
EOY 1: Online – Adding Student Course Section Completion Data
End of Year Training 1 & 4 v1.32, June 13, 2013
via Course Section1
3
2
4
6
Make sure Submission Type is set to Course Completion
5
7
31
EOY 1: Online – Adding Student Course Section Completion Data
End of Year Training 1 & 4 v1.32, June 13, 2013
via Course Section
8
32
EOY 1: Online – Adding Student Course Section Completion Data
End of Year Training 1 & 4 v1.32, June 13, 2013
via Course Section
9b
9a
33
EOY 1: Online – Adding Student Course Section Completion Data
End of Year Training 1 & 4 v1.32, June 13, 2013
Add a record for each marking period that accrues credits for which a grade is given within a single course.
Required if student grade level is 9-12 or US
Required
Conditional
Enter the SSID, then click Lookup.
10
11
via Course Section
34
EOY 1: Online – Adding Student Course Section Completion Data
End of Year Training 1 & 4 v1.32, June 13, 2013
3
1
2
via Student
4
65
7
35
EOY 1: Online – Adding Student CTE Status
End of Year Training 1 & 4 v1.32, June 13, 2013
4
5
3
1
2
via Student
36
EOY 1: Online – Adding Student CTE Status
End of Year Training 1 & 4 v1.32, June 13, 2013
via Student
37
Required
Conditional
6
7
EOY 1: Error Highlights
End of Year Training 1 & 4 v1.32, June 13, 2013
Error Code Severity Error MessageGERR001 F SCSC: Student Course Final Grade - required
SCSC: Marking Period – requiredSCTE: CTE Pathway Code - required
SDEM0107 F Invalid Staff Age
SASS0257 F Invalid Assignment Code for Employee on Leave
SCSC0140 F Missing Student Credits Attempted
SCSC0141 F Missing Student Credits Earned
SCTE0242 F Invalid CTE Pathway Completion Academic Year ID for Academic Year
Error Code Severity Error MessageCERT054 F Staff Demographics Missing
CERT081 W No Student Course Section Data for a Secondarily or Short Term Enrolled Student
CERT098 W Student Course Section for SSID Not Enrolled during Report Period
CERT099 W No Student Course Section Data for a Primarily Enrolled Student
CERT100 W No Enrollment for Course Section
Rejected Records
Certification Errors
38
EOY 1: Reports
End of Year Training 1 & 4 v1.32, June 13, 2013
3.12 – Career Technical Education Participants – Count
Disaggregated
3.13 – Career Technical Education Participants –
Student List
3.14 – Career Technical Education Concentrators and
Completers – Count by Pathway
3.15 – Career Technical Education Concentrators
and Completers – Student List
3.11 – Course Sections Completed
– Student List for Departmentalized
Courses
3.10 – Course Sections Completed – Count and
Details for Departmentalized Courses
3.9 – Course Sections Completed – Count by
Content Area for Departmentalized
Courses
3.16 – Educational Options Course Completion –
Student Count
39
EOY 1: 3.9 - Course Sections Completed
End of Year Training 1 & 4 v1.32, June 13, 2013
School Code
School Name Content Area
State Course Code
Local Course ID &
Course Name# CourseSections
# of Students Completing at Least One Section of
Course
Males Females Total5814530 FCMAT
High14-English Language Arts
2101-Comprehensive English
ENG001-Comprehensive English
5 80 70 150
ENG54-English Language & Composition
6 90 91 181
2106-English Literature
PE01-English Literature 1
4 25 100 125
15-Foreign Language
2215-Chinese (Advanced)
MA44-Chinese 4
3 20 20 40
18-Mathematics 2414-Analytic geometry/ pre-calculus
AB76-Advanced Mathematics
7 150 62 212
Course Completion (CRSC) dataStudent Course Section Completion (SCSC) data
Course Completion counts exclude courses that are:- Completed by students in grades K-6- Self-contained (course code=1000)
40
EOY 1: 3.12 - Career Technical Education Participants
End of Year Training 1 & 4 v1.32, June 13, 2013
School Code
School Name Gender Ethnicity/Race
# CTE Concentrators(including Completers) *
# CTE Non-Concentrators
Total CTEParticipants
5814530 FCMAT High
F Hispanic 88 14 102White 2 3 5All 90 17 107
M Hispanic 45 5 50Asian 25 5 30Multiple 5 5 10Missing 1 1 2All 76 16 92
All Hispanic 133 19 152White 2 3 5Asian 25 5 30Multiple 5 5 10Missing 1 1 2All 166 33 199
Student CTE(SCTE) data
Includes CTE Pathways and CTE course completion records
Student Course Section Completion (SCSC) data Click to expand the view of the data
45
EOY 1: 3.13 - Career Technical Education Participants - Student List
End of Year Training 1 & 4 v1.32, June 13, 2013
SchoolCode
SchoolName SSID
StudentName Local ID Gender Grade
Ethnicity/Race
EnrollmentStatus
CTEPathway
5814530 FCMATHigh 4254697123 Cooper,
Michael 789984 M 10 White 01-Primary 102-Agriscience
4254697123 Drew,Janet 840216 F 12 Hispanic 01-Primary
5814531 CSISHigh 4254697123 Wilken,
James 389118 M 06 Multiple 01-Primary 132-Education
Student CTE (SCTE) data
Key IndicatorsCTE
CompleterYear
Title III EligibleImmigrants
Gifted andTalented
EducationTitle I Part C
MigrantSpecial
EducationPregnant orParenting
LEP (EL +Selected RFEP)
Socio-economicallyDisadvantaged
Y
Y Y Y Y
2010-2011 Y Y Y Y
Student Program (SPRG) data
Student Information (SINF) data
Absence of CTE Pathway code indicates courses only
(non-Concentrator)
Absence of CTE Completion Year indicates
that student was not a completer this reporting
year
46
Concentrator Key indicators# Title III Eligible
ImmigrantsPregnant or Parenting
# Gifted andTalented
Education
# Title IPart C
Migrant# SpecialEducation
# LEP (EL +Selected
RFEP)
# Socio-economically
Disadvantaged1 1 0 0 1 Y2 0 0 1 4 Y3 1 0 1 5 N2 1 0 0 1 Y0 0 1 0 2 N2 1 1 0 3 Y3 2 0 0 2 N2 0 1 1 6 N5 2 1 1 8 N
EOY 1: 3.14 Career Technical Education Concentrators and Completers – Count by Pathway
End of Year Training 1 & 4 v1.32, June 13, 2013
CTESchool Code School Name CTE Pathway Gender # Concentrators # Completers
5814530 FCMAT High 100-Agriculture Business F 2 2M 23 15All 25 17
101-Agriculture Mathematics F 0 0M 5 1All 5 1
TOTAL F 2 2M 28 16All 30 18
Student CTE(SCTE) data
Student Programs (SPRG) dataStudent Information (SINF) data
CTE course completion records excluded from this report47
EOY 1: Reminders
End of Year Training 1 & 4 v1.32, June 13, 2013
Course completion for End of Year 1 is not compared to Course enrollment from Fall 2
Do not submit the SASS file. Staff
Assignment data is not required
for EOY and submitting a file may
wipe out previously submitted
data
Course completion is
only required for
departmentalized
classes in grades 7-12
CTE Non-Concentrators are reported in the CRSC file only while CTE Concentrators are
determined using the SCTE file
SEIDs submitted in Course Section
Completion (CRSC) records are
checked to make sure a
corresponding Staff Demographic
(SDEM) record exists in CALPADS
(unless SEID is 9999999999)
49
Break Time!
End of Year Training 1 & 4 v1.32, June 13, 2013
5 minute break
Remember that you can attend the CALPADS Q & A sessions on Wednesdays at 3 p.m. if you have additional questions during the submission window. Sign up on the CSIS CALPADS training registration page listed in the Resources section near the end of this presentation.
50
EOY 4: Waivers & Exemptions
End of Year Training 1 & 4 v1.32, June 13, 201351
EOY 4: Purpose
End of Year Training 1 & 4 v1.32, June 13, 2013
Waivers and exemptions that
have been granted, denied or
withdrawn
Reporting per California Code of Regulations, Title 5, Section 1207.1
CA Department of Education
DataQuest
52
EOY 4: Information Reported
End of Year Training 1 & 4 v1.32, June 13, 2013
Waivers
Exemptions
53
EOY 4: Terminology
End of Year Training 1 & 4 v1.32, June 13, 2013
WaiverAllows a student to pass the CAHSEE
with a modified score and
accommodations
ExemptionIndicates that a
student is required to take the CAHSEE, but not required to pass
As of July 1, 2009 students with disabilities (Special Ed or 504 Accommodation Plan) are not required to pass the CAHSEE to graduate
54
EOY 4: Data Included
End of Year Training 1 & 4 v1.32, June 13, 2013
Waivers or Exemptions
55
If student exited, exit date is between
7/1/2012 and 8/15/2013;
completion status is 106 or 108
Program Type = 144 (Special Ed) or 101
(504 Accommodation Plan)
Primary or specialized services
enrollments
Grades10-12, or US
Student InformationSSID Enrollment Student Program Waiver or
Exemption
EOY 4: Required Fields
End of Year Training 1 & 4 v1.32, June 13, 2013
See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements
Record Element(s) Values and/or Notes
SENREnrollment Status Code 10 or 40
Student School Start Date & Student School Exit Date Enrollment between 7/1/2012 and 8/15/2013
SINF Grade Level Code 10-12 or US
SPRGEducation Program Code 144 (Special Education) or
101 (504 Accommodation Plan)
SWAV
SSIDLocal Student IDStudent Legal First NameStudent Legal Last Name Student Birth DateStudent Gender CodeEducation Regulatory Exemption Outcome Start Date
Waivers and Exemptions
56
EOY 4: Required Fields
End of Year Training 1 & 4 v1.32, June 13, 2013
Record Element(s) Values and/or NotesSENR Student School Completion Status blank or 106
SWAVEducation Regulatory Exemption 1 (Math waiver), 2 (ELA waiver)
Education Regulatory Exemption Outcome 1 (Granted), 2 (Denied) or 3 (Withdrawn)
Record Element(s) Values and/or Notes
SENR Student School Completion Status blank or 108
SWAVEducation Regulatory Exemption 3 (Exemption)
Education Regulatory Exemption Outcome 1 (Granted)
Waivers
Exemptions
57
CALPADS will reject exemption records for students whose grade level does not equal 12 (SWAV0260).
EOY 4: Online - Adding Waivers or Exemptions
End of Year Training 1 & 4 v1.32, June 13, 2013
3
1
2
4
5
6
Search for an existing SSID or choose a list to view
58
EOY 4: Online - Adding Waivers or Exemptions
End of Year Training 1 & 4 v1.32, June 13, 2013
7b
7a
Add a new waiver records or edit existing waiver records
Required
59
EOY 4: Error Highlights
End of Year Training 1 & 4 v1.32, June 13, 2013
Error Code Severity Description
SWAV0158 F Duplicate waiver
SWAV0205 F Education Regulatory Exemption Outcome Start Date is outside the Academic Year Date Range submitted
SWAV0209 F Missing Disabled Student Program Record
SWAV0228 W Potential Invalid Grade Level
SWAV0229 F Student has three granted Education Regulatory Exemptions
Error Code Severity Description
CERT072 W No Waiver Data Submitted for a Student with a 106 or 108 School Completion Status
CERT092 F Missing Disabled Student Program Record
Rejected Records
Certification Errors
60
EOY 4: Reports
End of Year Training 1 & 4 v1.32, June 13, 2013
6.3 – CAHSEE Waivers and Exemptions – Student List
6.2 – CAHSEE Waivers and
Exemptions – Count Disaggregated
6.1 – CAHSEE Waivers and
Exemptions - Count
61
EOY 4: 6.1 - CAHSEE Waivers and Exemptions - Count
End of Year Training 1 & 4 v1.32, June 13, 2013
Student must have a Special Ed (144) or a 504 Accommodation Plan (101) record during the reporting period that also overlaps the student’s enrollment in the LEA.
CAHSEE Math Waiver (1)SchoolCode
SchoolName
TotalRequested # Granted # Denied # Withdrawn
5814530 FCMAT High 63 10 5 65814531 CSIS High 58 5 5 21234567 123 High 64 20 2 6
TOTAL – Selected Schools 118 35 12 12
Student Waiver (SWAV) data
CAHSEE ELA Waiver (2) CAHSEE Exemption (3)# Granted # Denied # Withdrawn # Granted # Denied # Withdrawn
20 4 4 8 0 320 7 5 5 0 43 2 8 16 0 5
43 13 17 29 0 12
62
EOY 4: 6.2 - CAHSEE Waivers and Exemptions - Count Disaggregated
End of Year Training 1 & 4 v1.32, June 13, 2013
OutcomeSchoolCode
SchoolName
RegulatoryExemption Gender
Ethnicity/Race
TotalRequested
# Granted(1)
# Denied(2)
# Withdrawn(3)
5814530 FCMAT High 1-CAHSEE Math Waiver
F Hispanic 12 4 7 1White 9 2 5 2All 21 6 12 3
M Hispanic 14 7 6 1White 11 8 3 0All 25 15 9 1
All Hispanic 26 11 13 2White 20 10 8 2All 46 21 21 4
2-CAHSEE ELA Waiver
F Hispanic 10 4 6 0All 10 4 6 0
All Hispanic 10 4 6 0All 10 4 6 0
All F Hispanic 22 8 13 1White 9 2 5 2All 31 10 18 3
M Hispanic 14 7 6 1White 11 8 3 0All 25 15 9 1
All Hispanic 36 15 19 2White 20 10 8 2All 56 25 27 4
Student Waiver (SWAV) data Click to expand the view of the data
63
EOY 4: 6.3 - CAHSEE Waivers and Exemptions - Student List
End of Year Training 1 & 4 v1.32, June 13, 2013
SchoolCode
SchoolName SSID
StudentName Local ID
Gender Grade
Ethnicity/Race
RegulatoryExemption
Code
RegulatoryExemptionOutcome
OutcomeStartDate
DisabilityCategory
5814530 FCMATHigh 4254697123 Cooper,
Michael 789984 M 11 White 1-CAHSEEMath Waiver 1-Granted 3/4/2010 220-Hard of hearing
(HH)
7458123468 Drew,Janet 840216 F 12 Hispanic 2-CAHSEE
ELA Waiver 2-Denied 5/12/2009240-Speech or
language impairment (SLI)
5814531 CSISHigh 6452868745 Wilken,
James 389118 M 11 Multiple1-CAHSEE
Math Waiver 1-Granted 6/5/2008
1483772994 Craig,Janice 456412 F 12 Missing
1-CAHSEEMath Waiver 2-Denied 7/12/2009 220-Hard of hearing
(HH)
6942812645 Parish,Sandra 561565 F 11 White 2-CAHSEE
ELA Waiver 3-Withdrawn 3/2/2008 220-Hard of hearing (HH)
Student Waiver (SWAV) data
Disability Category based on most recent SPRG record for program 144 (Special Education). A blank indicates student has record for program 101 (504 Accommodation Plan).
64
EOY 4: Reminders
End of Year Training 1 & 4 v1.32, June 13, 2013
Students with 106 (waiver) or 108 (exemption) completion codes are expected to report waiver or exemption records
Waivers and exemptions
are granted through a
local governing board
As of 7/1/09 Special Ed
students or those with a 504
Accommodation Plan are
exempt from having to pass
the CAHSEE per Ed Code
60852.3(a)
A student may not have more than two waiver (SWAV) records
65
Wrap Up
End of Year Training 1 & 4 v1.32, June 13, 201366
Full Replacement Files
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY Rec Type Operational Key Fields
1
CRSCSchool of Course DeliveryAcademic Year IDAcademic Term Code
SCSC
School of Course DeliveryAcademic Year IDAcademic Term CodeMarking Period Code
SCTE School of AttendanceAcademic Year ID
3 SDIS School of AttendanceAcademic Year ID
4 SWAV
Academic Year IDReporting LEA SSIDEducation Regulatory Exemption Code
67
Programs Used for Report Sub-Groups
End of Year Training 1 & 4 v1.32, June 13, 2013
Value Used In
F Filters
R Report
N/A Not applicable
Legend
These programs are used in reports (R) or report filtering (F) on SSIDs that have met the criteria for inclusion in one or more of the EOY submissions. If displayed in reports, LEAs are expected to assess their accuracy.
EOY Report Migrant Ed (135)
Socio-Economically
Disadvantaged Special Ed (144)GATE (127)
1-4 1.0a N/A N/A N/A N/A 1 3.12 F F F F1 3.14 F, R F, R F, R F, R1 3.10 F 1 3.11 1 3.9 1 3.13 F, R F, R F, R F, R1 3.15 F, R F, R F, R F, R1 3.16 2 5.1 2 5.4 F F F2 5.2 F F F F2 5.3 F F F F2 5.5 F, R F, R F3 7.1 3 7.3 3 7.4 3 7.6 3 7.2 F, R F, R F, R F, R3 7.5 F F F F4 6.1 4 6.2 F F F F4 6.3 F F F, R F
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End of Year Steps
End of Year Training 1 & 4 v1.32, June 13, 2013
Submit records
Review and fix certification errors, review warnings Review reports
3. Review Snapshot
Level 1 (EOY 1-4 Data Collection Certifier) Level 2 (Superintendent Certifier)
4. Certify
SIS Roles
1. Setup
Fix rejected records Post records
2. Update the CALPADS ODS
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Certification Status
End of Year Training 1 & 4 v1.32, June 13, 2013
Each EOY snapshot must be individually certified at Level-1 and then at Level-2
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Certification Details
End of Year Training 1 & 4 v1.32, June 13, 2013
2
3
1
4
Data Processor 1 2 4
Superintendent or Administrator
1 3 4
1
2
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Suggested Timeline
End of Year Training 1 & 4 v1.32, June 13, 2013
Complete SIS Data Population 4/2910days
Upload files and correct errors or discrepancies as needed 5/1010
days
Review certification reports, correct errors, and fix discrepancies
5/2410days
Distribute reports for review and approval 6/7*10
days
Certify (level 1 and level 2) 7/311day
Reminder: If you plan to decertify, allow adequate time to make corrections and for snapshots to run
* Make sure to adjust dates if your office closes earlier for summer
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Certification Reminders
End of Year Training 1 & 4 v1.32, June 13, 2013
The last day to make changes that will be included in the snapshot is the day before the certification/ amendment deadline
Remember to review all reports
before certifying
Make sure your snapshot is
certified at Level 2. If you don’t
certify at Level 2, none of your
work counts.
If you are certified and then decertify, you must recertify on or before the deadline date for your data to be pulled.
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2012-2013 EOY Changes
End of Year Training 1 & 4 v1.32, June 13, 2013
Implemented Functionality Description
8/13/2012 Reports Included short term and secondary enrollments in CTE reports
2/23/2013 Certification Added Level 1 and Level 2 buttons to the CALPADS Certification Details screen
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System Documentation
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
Resources
End of Year Training 1 & 4 v1.32, June 13, 2013
Document Description SectionsCALPADS File Specifications (Forms)
File layout and requirements for batch submission
SENR, SINF, SPRG, SDIS, SWAV, SDEM, CSRC, SCSC, & SCTE tabs
CALPADS Code Sets Detailed state code lists
CALPADS Valid Code Combinations
Matches up related codes
CALPADS Error List Detailed error message descriptions
SENR, SINF, SPRG, SDIS, SWAV, SDEM, CSRC, SCSC, SCTE, EOY 1-4 tabs
CALPADS Data Guide Detailed requirements
CALPADS Calendarhttp://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp
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Resources
End of Year Training 1 & 4 v1.32, June 13, 2013
Career Technical Education documentshttp://www.cde.ca.gov/re/pn/fd/documents/cteframework.pdfhttp://pubs.cde.ca.gov/CTE/index.aspxhttp://www.cde.ca.gov/ci/ct/rp/basics.asp
CALPADS Training Registrationhttps://www.calpads.ca.gov/Training/
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Support
End of Year Training 1 & 4 v1.32, June 13, 2013
Web: http://www2.cde.ca.gov/calpadshelp/default.aspx
Phone: 916-325-9210
E-mail: Calpads-support@cde.ca.gov
Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp
77
Training Evaluation
End of Year Training 1 & 4 v1.32, June 13, 2013
Please complete our survey
78
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