Establishing an Institutional Repository- (conclusion) LITA Regional Institute Susan Gibbons Asst....

Establishing an Institutional Repository- (conclusion)

LITA Regional Institute

Susan GibbonsAsst. Dean, Public Services & Collection DevelopmentRiver Campus LibrariesUniversity of Rochestersgibbons@library.rochester.edu

August 5, 2005

Part 4

Content RecruitmentFaculty Work Practice Grant

General Findings

Recruitment Strategies

Current State

If you build it… they might not come! Example of MIT

National and international press for DSpace $285,000 annual Approx. 4,000 items $71 per item, per year Professional marketing assistance

Work-Practice Study

IMLS, National Leadership GrantUnderstanding work practices of

faculty– specifically digital scholarly communication

Better alignment of IR Observation and analysis

Project Team

Anthropologist Computer scientist Graphic designer Programmer Catalogers Librarians

Methodology

Interviews focused on research Videotaped observations Attention to desktop, office, computer Transcripts Analysis Confirmation

Disciplines Studied

PhysicsEconomicsPolitical ScienceLinguisticsVisual & Cultural StudiesAll others through bibliographer grey lit

interviews (see handout)

Findings- Authoring Tools

Versioning and co-authors Back-ups Always accessible Control access Finished works? Is IR an author tool?

Response- Authoring Tools

Be aware of the confusion Try to avoid an initial let down

Collaborate to expand purchase to include authoring tools (i.e. Documentum and DocuShare)

If have authoring tools, try to integrate with IR

Ideal is to map to desktop

Findings- Copyright

Most err on the side of cautionVery confusing legal languageAren’t exercising self-archiving rights

Response- Copyright

Targeted education from trusted source (i.e. library)

Proactive self-archiving projects Romeo/SHERPA Publisher Copyright Poli

cy database Zip code affiliation searches CVs Annual academic reviews

Finding- Self-interest

All about me and my research Not enough time! Personal/Organic organizational schemas Institution is secondary to colleagues within

discipline What do Anglo-Saxon women have to do with

post-Soviet Kazakhstan? “Institutional repository?”

Response- Copyright

Create database of locally authored publications

Contact faculty through subject bibliographers

Invite them to deposit or provide us with item to deposit on their behalf

Response- Self-interest

Self-archiving vs. time Persuasive statistics What are peers doing? Leverage research interests Rethink departmental hierarchy of IR Put IR in personal context

University of Rochester’s Researcher Pages

Finding- Language

Tower of BabylonNot speaking language of faculty

Features As Stated in Promotional Literature

Degree to Which Faculty Understand the Feature and Perceive Its Benefit

Institutional repository         0%

Support for a variety of formats

        25%

Digital preservation         25%

Access control         100%

Metadata         0%

Open-source software         0%

Response- Language

Lingua Franca for each discipline Google No broken URLs Maintain ownership No back-up worries Easier than maintaining a website WordStar files

Strategies

Personalized sales pitch Homework on individual and discipline Open access in discipline

Aim for a critical mass Meaningful statistics Be ready to lend a helping hand Incentives for early participation

Make it prestigious- Netherlands’ Cream of Science

Strategies

Low-hanging fruits Collections on institutional website

Search on terms from grey lit table Paper distributed at departmental level Conference held on campus On-campus journals/publications

Student undergraduate researchOn-line journals

Princeton University

Strategies

Most attentive to message Involved in open access

Search OAIster by affiliation Retiring faculty Publications on personal website Graduating students Grant recipients (NIH) Editors of open access journals

Strategies

Don’t call it an “institutional repository”Faculty ownership

Hold off on library materials Faculty advisory board Customization

Ensure in-house understanding and appreciation first

Support Systems

ALA (www.ala.org)ARL (www.arl.org)CNI (www.cni.org)SPARC (www.arl.org/sparc)EDUCAUSE (www.educause.edu)

Support Systems

Open access movementIR system list serves & conferencesEveryone in the room!

THE END!!!

Susan Gibbonssgibbons@library.rochester.edu585-275-6320

All documentation found at:http://docushare.lib.rochester.edu/docushare/dsweb/View/Collection-2193