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TSV Update: Business View
Enterprise Access Management
LendersState Agencies Schools
Financial Management
Common Services for BorrowersOrigination & Disbursement
Integrated Partner Management
Application
Partner Payment and Reporting Management
Campus Based
Aid Awareness & Application Aid Delivery Institution Participation Servicing
Program Guidance & Information
Guaranty Agencies
Aid EligibilityDetermination
Establish PersonRecord
AidAwareness
School Aid Payments and Funding Level Management
Award and Disbursement Processing
CB Program AdministrationCB Award ProcessingFISAP Processing
Partner OversightPartner Eligibility and Enrollment
State Agency Funding
Guaranty Agency Payment and Reporting Administration
Lender Payment and Reporting Administration
Financial ReportingFunds ManagementPayables ManagementReceivables Management
Recovery and Resolution
Consolidate Loans
ServiceDebts
Audit LoggingAccess ControlIndividual Enrollment
Create and Publish Materials
Outreach for Partners
Training for Partners
Aid Education Submission Eligibility Repayment Consolidation Collections
Org
an
iza
tio
ns
Fed
era
l S
tud
en
t A
idP
ers
on
Lif
e
Cy
cle
P
ha
se
Other External PartnersDepartment of Education
App and Participation Mgmt Funding and Allocation Origination and Disbursement Servicing Reporting
General Public Applicants Borrowers
Enterprise Analytics and Research
Student Aid History Management
Enterprise Reporting and AnalyticsAcquire Enterprise Analytic Data
Calculations and Reporting
Default Rate ProcessesStudent Enrollment ReportingMonitor Aid Eligibility Financial Aid History
Predictive Modeling
Enterprise Shared ServicesFinancial Aid Retrieval Service
Person RegistrationOrganization Record Management Service
Person Management Service
Promissory Note Credit Check
Fee Payment
5
TSV Update: Technology View
IntegratedTechnical Architecture
Customers &Partners
Integrated Technical Architecture
Portal / Gateway / Call Center
Students, Borrowers, Applicants
Schools
Financial Partners
Department of Education
Federal Agencies
State Agencies
Service Providers
Security Architecture
Security Architecture
Security Architecture
Enterprise Service Bus
Enterprise Service Bus
Enterprise A
ccessM
anagem
ent
Integrated P
artner
Man
agemen
t
ADvan
ce
Com
mon
Services for B
orrowers
Cam
pus B
ased
Finan
cial Man
agemen
t System
Enterprise In
formation
System
Enterprise Applications
6
Outcomes
• Improved alignment of systems with Federal Student Aid business processes, and reduced redundancy and complexity of interfaces among systems
• Improved consistency and quality of Person and Organization data through implementation of master data management
• Reduced redundancy and duplication of effort through use of shared assets (e.g., Security Architecture, Enterprise Portal, etc.)
• Improved security and streamlined processes for gaining access to Federal Student Aid systems and services
• Improved timeliness and accuracy of data through reengineered process flows and implementation of data standards
7
Progress to Date
• Three Key Areas
• Infrastructure
• Application Development
• Supporting Processes
8
• Enterprise Portal– Technical Proof of Concept Complete– Infrastructure Deployment in Process– Will Support Integrated Partner Management User Interface– Next Step: Internal “Employee View”
• Enterprise Services Bus– Evolution of EAI– Technical Proof of Concept Complete– Infrastructure Deployment in Process– Will Support Integrated Partner Management Data Interfaces
• Security Architecture– Deployed, Currently Supporting Nine Applications– Will Support New Participation Management Process
• On the Horizon– Gateway
Infrastructure
9
• Integrated Partner Management (IPM)– Requirements underway (near completion)
– Infrastructure deployment in process
– Operations and Maintenance contract awarded
• On the Horizon– Person Data Management, Integrated Student View, Aid
History Management, Application Processing, Collections
Application Development
10
• Requirements Standards
• Development Standards
• Technical Standards
• Enterprise Data Management
Key Supporting Processes
12
Need for Change in How We Deliver Development Services
Federal Student Aid has:
– Grown its technical and process knowledge
– Made significant progress in establishing integrated processes for development projects
– Recognized a need for changes in the management of development projects that help achieve better results
13
What is the Enterprise Development Support Services (EDSS) Model?
• EDSS represents a significant change in the way Federal Student Aid delivers its development services
• EDSS development projects will rely on and augment the components of the Federal Student Aid’s Target State Vision
• The EDSS promotes, enables and facilitates technical and business integration
• EDSS will result in higher quality and greater flexibility for Federal Student Aid in achieving its Target State Vision
14
Objective of the EDSS• Increase Product Quality
– Facilitates Enterprise Standardization and Integration
• Increase Competitive Environment– Will spur innovation– Induce greater price competition– Result in better products
• Increases Development Options for Federal Student Aid– Greater flexibility to use multiple vendors – Greater capacity to mitigate “single vendor” environment– Increased ability to transition– Provide for redundancy in service providers
15
Enterprise Development Support Services (EDSS) Model
6 - Program Q
uality Assurance / IV&
V
4 – Application Operations and Maintenance Support
Maintenance
Design and Implementation
3 - Test Services
Requirements Analysis
1 – Requirements Services
High Level Functional
Requirements
PreliminaryDesign
Requirements Transition
DatabaseSoftware
Implementation
System Integration
Development
Technical Architecture Integration and Critical Program Management Support
5 – Enterprise Project Support
Services Planning and
Analysis
Monitor and Control
Performance Monitoring
Scope/Schedule Management
EVM
Transition
DeliveryTransition
Performance &Stress Test
Acceptance Test
Functional Test
User Acceptance Test (UAT)
Integration Test
Shared Services
2 - Development Services
User Interface
System Requirements
Design
Transition
Implementation
Development
System Requirements
Design
Transition
Implementation
Development
System Requirements
Design
Transition
Implementation
Development
System Requirements
Design
Transition
Detailed Requirements
16
Welcome 08:30 am – 09:00 am
Security 09:00 am – 10:00 am
Break 10:00 am – 10:15 am
Integrated Partner Management 10:15am – 11:15 am
NSLDS Update 11:15 am – 11:45 am
Lunch on your own 11:45 am – 01:30 pm
Common Origination Disbursement Update 01:30 pm – 02:30 pm
Central Processing System Update 02:30 pm – 03:30 pm
Break 03:30 pm – 03:45 pm
Federal Update 03:45 pm – 04:45 pm
Round Table 04:45 pm – 05:00 pm
Closing 05:00 pm – 05:15 pm
Agenda
17
Contact Information
Katie Blot
Chief Information Officer
Phone: 202-377-3528
Email: Katie.Blot@ed.gov
21
Defense in Depth
• Policy• Personnel Security• Physical Security• Network Security• Host based Security• Application Security
23
Application Development Security
• Know the Threat– OWASP (http://www.owasp.org)
– SANS Top 20 (www.sans.org/top20) – National Vulnerability Database
(http://nvd.nist.gov)
– cgisecurity (http//www.cgisecurity.com)
The Bad -- Malicious Threat
24
Application Development Security
Know the Threat – Hmmm?
0
5000
10000
15000
20000
25000
30000
35000
1995 1997 1999 2001 2003 2005
AccumulativeVulnerabilities from 1995- 2006 (source: CERT,www.cert.org/stats)
The Bad -- Malicious Threat
25
Application Development Security
• Cross Site Scripting– What is Cross Site Scripting and
how is it used?
– Prevention
The Bad -- Malicious Threat
26
Application Development Security
• SQL Injection– What is SQL Injection and how is it used?
– Prevention
The Bad -- Malicious Threat
27
Application Development Security
• Cookie Poisoning– What is Cookie Poisoning and how is it
used?
– Prevention
The Bad -- Malicious Threat
28
Application Development Security
• Code Mistakes– Federal Student Aid has had them
– Results
– Prevention
The Ugly – The Innocent User
29
Application Development Security
• Untrained Users– Examples and outcomes
– Provide the training
– Rules of Behavior
– Annual refresher training
The Ugly – The Innocent User
30
Application Development Security
• Keyloggers– What is it and how does it exploit a Web
Application?
– It doesn’t affect you right? – think again!
– Some things to do about Keylogger activity
The Ugly – The Innocent User
31
Application Development Security
• Implement Prevention in Code
• Train Users
• Thorough Testing
• Use of Tools
The Good – Good Development
34
Contact Information
Name: Robert Ingwalson
Chief Security Officer
Chief Information Office
Phone: 202-377-3563
Email: Robert.Ingwalson@ed.gov
37
Agenda
• IPM Overview
• Implementation Schedule
• Where We Are: Requirements
• What This Means to Our Partners
• Workbench Demonstration
38
IPM: Overview
•New system that consolidates business functions currently being provided by multiple systems:
– Lender Application Process (LAP) – Electronic Application (eAPP)– eZ-Audit– Participation Management portion of SAIG– Post Secondary Education Participant System (PEPS)– Electronic Records Management (ERM)
• Technology modernization with associated benefits:– Single sign-on– Consistent user experience– Ease of use and navigation– Increased Security
• Implemented in three releases with increasing functionality to reduce and/or eliminate risks
39
Implementation Timeline
Release 1: April – June 2008
– Implement Partner Eligibility & Enrollment
• Legacy systems retired:
– eAPP
– Participation Management
– Lender Application (LAP)
– Electronic Records Management (ERM)
Release 2: July – September 2008
– Implement Financial Statements and Compliance Audits submission
• Legacy system retired:
– eZ-Audit
Release 3: January – March 2009
– Implement Partner Oversight functions
• Legacy system retired:
– Post Secondary Education Participant System (PEPS)
40
Where We Are: Requirements Requirements Conducted (January – July 2007)
– Series of three Joint Application Design (JAD) sessions held with Federal Student Aid staff to gather requirements (January to April 2007)
– Extensive use of prototypes to assist in identifying and capturing requirements
– Additional breakout JAD sessions and meetings held with Federal Student Aid Subject Matter Experts to capture requirements for specialized areas such as foreign schools and financial partners
– Data Requirements (Data Management & Migration)
– Technical Requirements
41
What This Means to Our Partners• Provides a single entry point to sign up for services and maintain
eligibility for the Title IV program
• Streamlines and simplifies through automation the process for communicating required notifications (paperless environment) to/from Federal Student Aid
• Provides Partners with on-line access to school status and eligibility information and proactive notifications
• Provides the capability for e-Signature on required applications and forms to establish enrollment and maintain eligibility
• Increases usage of the paperless environment in the processing of compliance audit and financial statement submissions
42
Key Workbench Concepts
• IPM Workbench will provide the foundation for single sign-on to Federal Student Aid systems
• Participation Management Services are consolidated with User Management
• Complex structures allow corporate entities to manage their subsidiaries with a single user experience
• Affiliations provide a mechanism to manage the data and features granted to servicing partners
46
IPM User/Partner Management
Security Architecture – debarment check, default loan check, password management and system access.
Participation Management – allocation of services Concept of Affiliation:
• Partner Users added via Partner Management
• Schools and Lenders add Servicer affiliations
• Servicers gain IPM identity and access• Servicers’ DPA manages their own pool
of users
48
Contact Information
Susan Stallard
Project Lead
Integrated Partner Management
202-377-3628
Susan.Stallard@ed.gov
Molly Wyatt
Project Director
Integrated Partner Management
202-377-3358
Molly.Wyatt@ed.gov
50
NSLDS Access
• Status of NSLDS user reinstatement
• Future process for enrollment
• Potential tools for oversight
51
Data Security and Data Exchange
• Dear Colleague Letter GEN 05-06– NSLDS may not be used for marketing
purposes– Student/Borrower’s permission is
required– Reminds users of Federal Student Aid’s
enforcement obligation
52
Data Security and Exchange
• Audit Reports– Every student look-up is tracked by User ID– External Audit Security Reports
• Requested by Destination Point Administrator
• Number of look-ups by User ID• Past 90 days
– Internal Audit Security Reports
53
Data Security and Exchange
No Data Mining• Completely Automated
Public Turing Test to Tell Computers and Humans Apart (CAPTCHA) tool
• Monitoring top 20 users and organizations
54
Additional Security Measures
• All users accessing the NSLDSFAP Web site are now required to enter all three identifiers for a borrower – Social Security number (SSN), date of birth, and first name – in order to view any financial aid data.
57
Contact Information
Name: Pam Eliadis
Director
National Student Loan Database System (NSLDS)
Phone: 202-377-3554
Email: Pam.Eliadis @ed.gov
60
• March Release Updates
• MPN Updates
• Operational Concerns
• Testing
• Tools and Training
60
COD Topics
61
• Inconsistent Identifiers
• Edit 16 Changes
• Additional Unsubsidized Indicator
• Award Discharges & MPN Expiration Date
• Verification W Cut-off Deadline Date
• Eligibility Used, Total Eligibility Used for ACG, SMART
• Debt Management Collection System Updates
61
March Release Updates
6262
Inconsistent Identifiers
Edit Edit Code
Block Message Award Type Affected
147 R Person Identifier inconsistency for PLUS Award for Graduate/Professional Student
DL-PLUS
148 W Person First Name inconsistency for a PLUS Award for Graduate/Professional Student
DL-PLUS
149 R PersonAward
Identifier inconsistency for PLUS Award for Parent of a Dependent Undergraduate Student
All
• New Edits only applicable to award years 2008-2009 and forward
63
Edit 147If the Student SSN matches the Borrower SSN and a
Grad PLUS award exists on COD…
63
Inconsistent Identifiers
Student
<LastName>
<BirthDate>
<SSN>
Borrower
<LastName>
<BirthDate>
<SSN>
MUST MATCHMUST
MATCH
Edit Edit Code
Block Message Award Type Affected
147 R Person Identifier inconsistency for PLUS Award for Graduate/Professional Student
DL-PLUS
64
Edit 148If the Student SSN matches the Borrower SSN and a
Grad PLUS award exists on COD…
64
Inconsistent Identifiers
MUST MATCHMUST
MATCH
Edit Edit Code
Block Message Award Type Affected
148 W Person First Name inconsistency for a PLUS Award for Graduate/Professional Student
DL-PLUS
Student
<FirstName>
Borrower
<FirstName>
65
Edit 149
65
Edit Edit Code
Block Message Award Type Affected
149 R PersonAward
Identifier inconsistency for PLUS Award for Parent of a Dependent Undergraduate Student
All
If the Student SSN doesn’t match the Borrower SSN and a Parent PLUS award exists on COD:
• Student and Borrower Date of Birth (DoB) change must not match
• Student DoB change must not match what exists on COD for Borrower DoBAND no Borrower DoB change tag is submitted
• Borrower DoB change must not match what exists on COD for Student DoBAND no Student DoB change tag is submitted
This can be triggered by all award programs!
Inconsistent Identifiers
66
Edit 149 Example
66
Parent PLUS
Student A 01/01/81
Borrower B 02/02/55
Pell
Student B 01/01/81
• Borrower B created on COD for PLUS award
• Borrower B(Student B on Pell award) submits a Date of Birth change
Inconsistent Identifiers
• Borrower B Date of Birth now matches Student A - This will trigger Reject Edit 149!
6767
Edit 16 Changes
• Edit 16 has been divided into 4 new edits.• Only applicable for award years 2008-2009 and
forward
• Edit 16 will only be triggered for award years 2007-2008 and prior
6868
Edit Edit Code
Block Message Award Type Affected
150 R AwardIncorrect Student Grade Level on a Direct Loan PLUS Award for Graduate/Professional Student
DL-PLUS
151 R PersonInvalid Student/Borrower SSN combination on a Direct Loan PLUS Award for Graduate/Professional Student
DL-PLUS
152 R PersonInvalid Student SSN change on a Direct Loan PLUS Award for Parent of a Dependent Undergraduate Student
All
153 R AwardInvalid Borrower SSN change on a Direct Loan PLUS Award for Parent of a Dependent Undergraduate Student
All
Edit 16 Changes
69
Edit 153 Example
69
Edit 16 Changes
Parent PLUS
Student A 111223333
Borrower B 777889999
ACG
Student B 111223333
• Borrower B created on COD for PLUS award
• Borrower B (Student B on ACG award) submits an SSN change
• Borrower B SSN now matches Student A - This will trigger Reject Edit 153!
7070
Edit 16 Changes
• A new edit will be added:
Edit Edit Code
Block Message Award Type Affected
159 R AwardIncorrect Student Grade Level for a Parent PLUS award
DL-PLUS
• Only applicable for award years 2008-2009 and forward
71
<DependencyStatusCode>• Required for all Direct Loans• Valid values: “D” and “I”• Blank or other values will trigger Reject Edit 996
71
Additional Unsubsidized Indicator
<AdditionalUnsubsidizedIndicator>• Required for Unsubsidized Direct Loans• Valid values: “true” or “false”
• Blank or other values will trigger Reject Edit 998
• Edit 994 will be triggered for missing tags
72
New Edits
72
Additional Unsubsidized Indicator
Edit Edit Code
Block Message Award Type Affected
154 R AwardDependency Status set to D and Grade Level greater than or equal to 6
DL
156 R AwardDependency Status set to I and Additional Unsubsidized Indicator set to true
DL
157 R AwardSum of Award Amounts exceeds Base Annual Loan Limit
DL
158 R AwardHPPA Indicator set to true and Grade Level less than 6
DL
73
<DLLoanInformation LoanKey="1“>
<!—Loan Information-->
</DLLoanInformation>
<DLUnsubsidized>
<FinancialAwardYear>
<CPSTransactionNumber>
<FinancialAwardAmount>
<LoanKey>
<AdditionalUnsubsidizedIndicator>
<DependencyStatusCode>
<FinancialAwardNumber>
<FinancialAwardID>
<FinancialAwardCreateDate>
<Disbursement>
<!—Disbursement Information-->
</Disbursement>
</DLUnsubsidized>
73
Additional Unsubsidized Indicator
Loan Key
Award
Disbursement
74
Upon award discharge, the COD system will update associated MPN(s) as follows:
74
Award Discharges, MPN Expiration Date
Discharge Code
Message MPN Expiration Dates Updated for….
D Death All MPNs for Borrower
G Unauthorized Signature/Unauthorized Payment MPN associated with specified loan
I Identity Theft MPN associated with specified loan
7575
Discharge Reversal
If MPN associated with the discharged loan…
MPN Expiration Dates Will be recalculated as
follows…Not linked to any loans with funded disbursements or is unlinked
365 days from MPN Received Date
Linked to any loan with funded disbursements 3,650 days from MPN Received Date
(Due to death) is linked to any awards with accepted and funded disbursements
3,650 days from MPN Received Date
Recalculating MPN Expiration Date
7676
Discharge Reversal
Condition(s):Updated
MPN Status
New MPN Expiration Date <= Current Processing Date Inactive
Recalculated MPN Expiration Date > Current Processing Date
MPN is linked to an award Active
MPN not linked to an award Pending
Recalculating MPN Status
7777
Verification W Cut-Off Date
• Applies to Pell Grant Verification W
• Created to prevent Verification W records from being accepted into the COD System after a specified date
• Verification W Cut-off Date is normally September 30
7878
Edit Edit Code
Block Message Award Type
Affected
114 R Disbursement Disbursement or Disbursement Adjustment received after Verification Status W Deadline Date
Pell
145 R Award New Pell origination or award increase with Verification Status of W or invalid change to Verification Status submitted after Verification W cut-off date
Pell
146 R Disbursement New disbursement or disbursement increase submitted after Verification W cut-off date
Pell
Verification W Cut-Off Date
existingexisting
NEWNEW
NEWNEW
7979
Verification W Cut-Off Date
For 2007-2008 Award Year and prior…Once COD reduces a disbursement to zero due to Verification
Status “W”, new Disbursement information changes to existing Disbursement information submitted with a Verification Status of “W” for that Award will trigger Reject Edit 114.
For 2008-2009 Award Year and forward…COD will allow a school to increase the disbursement back from
zero without triggering Reject Edit 114
8080
Verification W Cut-Off Date
For 2008-2009 Award Year and forward, after the Verification W Cut-off Date schools:
• May NOT submit new Pell origination…
• May NOT submit award amount increase…
• May NOT submit new disbursement or disbursement increase…
…If Pell award has Verification Status of “W”
Additionally, schools may NOT change Verification Status to “W” after the Verification W Cut-off Date.
81
Eligibility Used (EU) and Total Eligibility Used (TEU) will be calculated differently for ACG and National SMART Grant than for Pell
• Academic Year Level not factored into Pell EU, TEU
81
Eligibility Used, Total Eligibility Used
For ACG and National SMART Grant
82
EU% = 100% × (Sum of Actual Disbursements of Award – Debt Management Collections System (DMCS) Repayments of Award) ÷ Scheduled Award Amount*
TEU% = Sum of all EU%’s at each applicable Academic Year Level** Across Award Years and Schools
* Scheduled Award Amount is the maximum award amount by Academic Year Level and Award Year
** The COD System considers Academic Year Levels 0 and 1 to be the same when calculating TEU %
82
Eligibility Used, Total Eligibility Used
83
A student in Grade Level 3 is awarded an 07-08 SMART grant for $3000, $1234 in actual disbursements.
The student was referred to DMCS and has made repayment of $769.
EU% = 100% × [($1234 - $769) ÷ $4000] = 11.6250%
83
EU, TEU Example 1
Grade Level
Award Year
Award Amount
Anticipated Disb Amount
Actual Disb Amount
DMCSRepayment
AmountScheduled Award Amt
Eligibility Used
3 2008 3000 1000 1234 769 4000 11.6250%
Total Eligibility Used (Sum of all EU's) - Grade Level 3 11.6250%
84
A Student in Grade Level 4 is awarded an 07-08 SMART grant. However the student’s second disbursement would have caused his actual disbursements to exceed his award amount so the disbursement
84
EU, TEU Example 2
Award Number
Disb Number
Grade Level
Award Year
Award Amount
Actual Disb
AmountScheduled Award Amt
Eligibility Used
001 1 4 2008 4000 1050 4000 26.2500%
001 2 4 2008 4000 3000 4000 N/A
Total Eligibility Used (Sum of all EU's) - Grade Level 4 26.2500%
The student’s second disbursement would cause EU to equal
EU% = 100% × [($4050 - $0) ÷ $4000] = 101.2500%
is rejected with Edit 137.
85
A student has 4 ACG Awards for Grade Levels 1 and 2 in the 2007-2008 and 2008-2009 Award Years.
Suppose the Scheduled Grant Amount for ACG is increased 50% from $750 to $1125 for Grade Level 1 and from $1300 to $1950 for Grade Level 2.
85
EU, TEU Example 3
AwardAttended School
Grade Level
Award Year
Award Amount
Disbursement Amount
Scheduled Award Amt
Eligibility Used
1 A 1 2008 500 125 750 16.6666%2 A 1 2009 1125 500 1125 44.4444%3 B 1 2008 200 200 750 26.6666%4 B 2 2009 1300 1250 1950 64.1025%
Total Eligibility Used (Sum of all EU's) - Grade Level 1 87.7776%Total Eligibility Used (Sum of all EU's) - Grade Level 2 64.1025%
8686
Eligibility Used, Total Eligibility Used
Total Percent Eligibility Used (Across all Schools, Award Years)
Percent Eligibility Used
Scheduled Award Amount
8787
Eligibility Used, Total Eligibility Used
For all grant programs, COD sends, via daily outbound NSLDS file:
• Percent Eligibility Used at this School
• Total Percent of Eligibility Used
• Scheduled Award Amount
• Disbursement Amount
88
Pell Multiple Reporting Records
• The Eligibility Used field has been renamed to Percent
Eligibility Used by Scheduled Award
• The Eligibility Used in field position 381-385 has been
expanded to 7 bytes and moved to position 442-448
• Positions 381-385 are now an unused field
88
Eligibility Used, Total Eligibility Used
89
ACG, National SMART Grant MMR
• The Unused in field position 321-327 will be renamed ACG/National
SMART Grant Scheduled Award
• Positions 463-469 will be added to the end of the existing layout and
populated with the Percent Eligibility Used by Scheduled Award
• Positions 470-476 will be added to the end of the existing layout and
populated with the Total Percent Eligibility Used by Academic Year
Level
• The total record length will be increased to 476 bytes from 462 bytes
(14 bytes increase)
89
Eligibility Used, Total Eligibility Used
90
Pell Year-To-Date (Disbursement)
• Positions 66-72 will be populated with the Percent
Eligibility Used by Scheduled Award
• Positions 73-79 will be populated with the Total
Percent Eligibility Used
• Positions 80-103 will remain an unused field
• There are no changes to the total record length of the
Pell YTD – Disbursement record
90
Eligibility Used, Total Eligibility Used
91
ACG, SMART YTD (Origination)
• The Unused in field position 252-256 will be renamed
ACG/National SMART Grant Scheduled Award
• There are no changes to the total record length of ACG
YTD – Origination record (350 bytes)
91
Eligibility Used, Total Eligibility Used
92
ACG, SMART YTD (Disbursement)
92
Eligibility Used, Total Eligibility Used
• Positions 66-72 will be populated with the Percent
Eligibility Used by Scheduled Award• Positions 73-79 will be populated with the Total Percent
Eligibility Used by Academic Year Level• Positions 80-103 will remain an unused field• There are no changes to the record layout of the
ACG/National SMART Grant YTD – Disbursement (350
bytes)
9393
Debt Management Collection System
The COD System will be enhanced to process and accept additional Debt Management Collection System (DMCS) transaction types for Pell, ACG, and National SMART Awards.
DMCS Transactions
Transaction Type Symbol Definition
Add A Referring the student to COD
Change C Submitting a payment on an existing DMCS account
Satisfactory S Indicating that the student has made satisfactory arrangements
Unsatisfactory U Indicating that the student has not made satisfactory arrangements
Delete D Indicating that COD should delete the student's referral
9494
Debt Management Collection System
Collection Status Indicator, as displayed on the Award Detail Information page
95
• March Release Updates
• MPN Updates
• Operational Concerns
• Testing
• Tools and Training
95
COD Topics
96
Beginning in March 2008, all schools will be required to have an accepted MPN on file at COD before actual disbursements can be accepted for the associated Direct Loan award.
96
Requiring MPNs Before Disbursement
9797
PLUS MPN Redesign
• Incorporates HERA changes– Still ONE MPN for all PLUS borrower types
(parent and graduate/professional student)
• New OMB form expiration date
• Incorporates Borrower’s Rights and Responsibilities (BRR)
• Updated PLUS MPN will be implemented Fall 2007!
• Sub/Unsub MPN Redesign coming soon…
98
• March Release Updates
• MPN Updates
• Operational Concerns
• Testing
• Tools and Training
98
COD Topics
99
• Password Reset
• Origination Fee Percentage Processing (Edit 140)
• Award ID
• Duplicate Submissions (Edit 56, 58)
• Reporting Verification Status Code
99
Operational Concerns
100
New functionality includes:
• Challenge Questions
Profile Setup
• Reset Password
• Unlock Account
• Update your Profile
• Update User Profile
• Challenge Questions
Profile Unlock
100
COD Web Password Reset
101101
COD Web Password Reset
For more information, visit the IFAP Electronic Announcement (June 15, 2007)http://www.ifap.ed.gov/eannouncements/0615PreImplementation.html
102
Edit 140: Incorrect Origination Fee Percent on New Awards
102
Fee % Earliest Disbursement Date Range
3.0 Prior to 2007-07-01
2.5 2007-07-01 to 2008-06-30
2.0 2008-07-01 to 2009-06-30
1.5 2009-07-01 to 2010-06-30
1.0 2010-07-01 and forward
Origination Fee Percentage is based on Earliest
Disbursement Date, NOT Award Year!
Origination Fee Percentage Processing
103103
Origination Fee Percentage Processing
Earliest Disbursement Date is:
• Disbursement Date of Earliest Actual
Disbursement
• If no actual disbursements exist:
– Disbursement Date of Earliest Anticipated
Disbursement
104
Example 1
104
Origination Fee Percentage Processing
• Origination submitted with two actual disbursements
• Loan amt = $3000, Origination Fee = 2.5%
Disb # Seq # Disb Date Gross Net DRI Accept?
1 1 6/1/2008 1000 990 true
Yes2 1 11/30/2008 1000 990 true
3 1 7/10/2008 1000 990 false
105
Example 2
105
Origination Fee Percentage Processing
• Origination submitted with one actual disbursement
• Loan amt = $3000, Origination Fee = 2.0%
Disb # Seq # Disb Date Gross Net DRI Accept?
1 1 11/30/2008 1000 995 true
Yes2 1 1/10/2009 1000 995 false
106
Example 3
106
Origination Fee Percentage Processing
• Origination submitted with no actual disbursements
• Loan amt = $3000, Origination Fee = 2.0%
Disb # Seq # Disb Date Gross Net DRI Accept?
1 1 6/1/2008 1000 995 false
No2 1 11/30/2008 1000 995 false
3 1 1/10/2009 1000 995 false
107
Example 4
107
Origination Fee Percentage Processing
• Origination submitted with no actual disbursements
• Loan amt = $3000, Origination Fee = 2.5%
Disb # Seq # Disb Date Gross Net DRI Accept?
1 1 6/1/2008 1000 990 false
Yes2 1 11/30/2008 1000 990 false
3 1 1/10/2009 1000 990 false
108108
Award ID for ACG, SMART
Field Name
SSN Award Type Award Year Pell IDAward
Number
Example 123456789 A 09 999999 001
Valid Values
9 digitsA for ACG
T for SMART2 digits 6 digits 3 digits
123456789A09999999001
109109
Duplicate Submissions (Edit 56, 58)
Edit Block Message Award Type
Affected
056 DisbursementSequence Number Not In Sequential Order
All
058 DisbursementDuplicate Disbursement Information On File
All
Preventable - for the most part!
110110
Duplicate Submissions (Edit 56, 58)
Pell DL ACG SMART TOTAL
Edit 56 448,047 321,742 25,485 12,269 807,543
Edit 58 300,148 175,950 17,482 6,257 499,837
Edit Count (2006-2007 Award Year)
111
A draft audit of the Office of Inspector General reports that schools may not always be properly reporting verification status codes to COD.
•Valid values for Verification Status Code are V, S or W
•Blank is valid if the student is not selected by CPS
111
Reporting Verification Status
112
Verification Status Code is an optional tag from a technical standpoint•It is a required tag from a business standpoint
Reporting a verification code is required in most circumstances when student is:•Selected by CPS, and
•A Pell recipient
112
Reporting Verification Status
113113
Reporting Verification Status
Reporting Verification Status Code of “V”
• Selected by the Central Processing System (CPS):• Report a Verification Status Code of “V” on students for whom
verification has been completed• Possible exception for QA Schools
• Selected by the School but not selected by CPS:• Report Verification Status of “V” on students for whom
verification has been completed
114114
Reporting Verification Status
Reporting Verification Status Code of “S”
• QA Schools, if student is selected by CPS and not the QA School
• Schools exercising 30% tolerance option• Student exempt under 34 C.F.R. § 668.54(b):
that is, in general, unless the school has reason to believe that the information provided is incorrect, incarcerated students, recent immigrants, Pacific Island residents, deceased students, dependent students whose parents are unavailable, students whose applications were verified by another school, or students who are not Title IV aid recipients
115115
Reporting Verification Status
Reporting Verification Status Code of “W”
• W is an interim status• Report W if verification has not been completed but
there is no reason to believe information is inaccurate (Ex. Awaiting documentation)
• W status limits disbursement to 50% of the award amount
• Schools must change status to V, S or Blank or Federal Student Aid will reduce to zero
116116
Reporting Verification Status
Reporting Verification Status Code of Blank
• Rare if the student is selected by CPS• May be used if selected after student has left school• Verification Status Report may be used to identify
students needing code correction• Sent monthly to schools SAIG mailboxes or may be
requested at any time.• Lists students selected by CPS on highest
transaction but have code of W or Blank.
117
• March Release Updates
• MPN Updates
• Operational Concerns
• Testing
• Tools and Training
117
COD Topics
118118
School & Vendor Testing
Sign Up 12/03/07 - 05/02/08
Phase I 01/02/08 - 5/30/08
Implementation 03/14/08
Phase II 04/07/08 - 07/25/08
Unstructured 06/02/08 - 09/30/08
March 2008 ReleaseTentative Schedule
119
• March Release Updates
• MPN Updates
• Operational Concerns
• Testing
• Tools and Training
119
COD Topics
121121
Volume I – Getting Started July 2007
Volume II – Common Record Technical ReferenceVolume II, Section 1: Implementation Guide
July 2007September 2007
Volume III – DL & Pell Grant Combo System SupplementVolume II, Section 1: Pell Grant Calculation Table
September 2007September 2007
Volume IV – DL Tools July 2008
Volume V – School Testing Guide September 2007
Volume VI – AppendicesVolume VI, Section 3: Pell Grant Calculation Table
September 2007February 2008
Tech Ref Publication Schedule
122
Internet Training and Webinarshttp://ifap.ed.gov/IFAPWebApp/currentCPresentationsYearPag.jsp?p1=Additional+FSA+Presentations&p2=c
COD Basics: Resolving Issues with Title IV Grantshttp://www.ed.gov/offices/OSFAP/training/specific.html#codgrants
COD Basics Webinar Q & Ahttp://ifap.ed.gov/eannouncements/0720CODBasicWebinarGrantsQA.html
122
Webinars
123
An exciting new CBT will be released by COD to familiarize users with the capabilities of the COD System!
123
COD CBT Roll-Out
Coming Fall 2007!
125125
Contact Information
Wood Mason
COD System Operations Branch
FSA Liaison to School Relations Center
Phone: (404) 562-6270
Email: Wood.Mason@ed.gov
127
CPS Update
Agenda• Application Processing Statistics
• 2008-2009 FAFSA Changes
• 2008-2009 Central Processing System Changes
– Edits
– EDE Applications and Corrections
• 2008-2009 Institutional Student Information Record (ISIR)
Changes
• 2008-2009 Participation Management (PM) System
• 2008-2009 CPS Test System
128
CPS Update
Application Processing StatisticsPaper vs. Web filers through Week 29
Since 2005-2006:– Number of Web
filers has increased 13.44%
– Number of paper filers has decreased 64.16%
01,000,0002,000,0003,000,0004,000,0005,000,0006,000,0007,000,0008,000,0009,000,000
Web Paper
2005-2006 2006-2007 2007-2008
130
CPS Update
2008-2009 Paper FAFSA• Minimal changes• Simplified clearance process• Draft and Summary of Changes
published on IFAP 6/1/2007 in an Electronic Announcement– http://www.ifap.ed.gov/fafsa/0809FAFSA.html
• Comments were due by 7/31/07
131
CPS Update
2008-2009 Paper FAFSA• Paper FAFSA is orange (student) and
purple (parent)• Design and layout remains unchanged
– Question numbers the same as 2007-2008
– Wording of two questions has been revised
– Enhanced text in some “Notes” for clearer instruction
132
CPS Update
2008-2009 Paper FAFSA
• Question #21 revised to ask if the applicant is male or female
133
CPS Update
2008-2009 Paper FAFSA• Question #27 revised to allow for additional
options equivalent to high school completion
• Notes contain additional response choices
135
CPS Update
2008-2009 Edit Changes
• New Reject 4: non-verifiable reject
(with an FAA-only override) if the
Marital Status Date is greater than
the date the application was signed
136
CPS Update
2008-2009 Edit Changes
• New Reject 20: non-verifiable
reject (with an FAA-only override)
for non-filers whose income
exceeds the IRS requirements for
filing a federal tax return
137
CPS Update
2008-2009 Edit Changes
• Added a warning edit for applicants whose tax filing status is “Will File” and they are correcting one of the following fields:– AGI– Earned Income– Taxes Paid– Exemptions
• New edit will require applicants to re-answer the question
138
CPS Update2008-2009 EDE Applications and Corrections• Significantly higher rates of reject for
some codes in 2007-2008– Rejects 1, 2, 9, 10, 11 & 14
– Affecting electronic applications and corrections
– Rejects do not occur when FAA Access to CPS Online is used to submit records
140
CPS Update
2008-2009 ISIR Changes
• Draft 2008-2009 ISIR Record Layout posted to IFAP
• No XML ISIR
141
ISIR Record Description/Data Dictionary Changes
• Changed the meaning of values for FAFSA Question #21 “Are you male?” with change in question to “Are you male or female?
• Field #24 -- Starting at position 218• Field Name -- “Are you male or female?”• Valid Content --
– 1 = Male– 2 = Female– Blank
CPS Update
142
ISIR Record Description/Data Dictionary Changes
• Modified format for FAFSA Questions # 27 from “High School diploma or GED” to “HS Diploma or Equivalent”
• Field number 30 -- Starting at position 224• Field Name -- “HS Diploma or Equivalent”• Valid Content --
– 1 = High school diploma– 2 = GED– 3 = Home schooled– 4 = Other– Blank
CPS Update
143
ISIR Record Description/Data Dictionary Changes
• Up to 10 school and housing choices on the 2008-2009 ISIR
• Field numbers 100 through 119 -- Starting at position 466
• Field Name – “Federal School Code #” (1-10)
• Valid Content -- X00000 through X99999 and blank for school code
CPS Update
144
ISIR Record Description/Data Dictionary Changes
• Two new reject override codes displayed• Field number -- 139 (Reject Override 4)• Field number -- 141 (Reject Override 20)• Field names – “Reject Override 4” and
“Reject Override 20”• Valid Content --
– 1 = Yes– Blank
CPS Update
145
ISIR Record Description/Data Dictionary Changes
• Updated label for “FAA Adjustment” to “Professional Judgment”
• Field Number – 156• Field Name – “Professional Judgment”• Valid Content --
– 1 = EFC adjustment processed– 2 = EFC adjustment request failed– Blank = no EFC adjustment requested
CPS Update
146
CPS Update
2008-2009 ISIR Changes
• EFC will be calculated for records with signature only rejects (14, 15 and/or 16)– Records will be rejected with no official EFC
calculated– Signature required to resolve reject– Signature Reject EFC field added to ISIR for use
by state agencies and schools
147
CPS Update
2008-2009 ISIR Changes
• NSLDS Data Elements added– “PX” added for new “Identity
Theft Discharged” loan status code
– COD Grant sequence numbers added to Pell data
– “Fraud Loan Flag” added
148
CPS Update
2008-2009 ISIR Changes
• NSLDS Data Elements added/changed for ACG and National SMART Grant
• Scheduled Award
• % Eligibility Used by Scheduled Award
• Total % Eligibility Used by Academic Year
• Award Year
• “School Year” label changed to “Academic Year Level”
149
CPS Update
2008-2009 ISIR Changes• “High School Graduation” question in the
ACG data file (ED2009OP) revised to be “High School Graduation Year”– Field #8 -- Starting at position 51
– Field Name -- “High School Graduation Year”
– Valid Content -- 2005-2009 (Format is CCYY)
151
CPS Update
2008-2009 PM System Changes• Supply of existing unassigned TG numbers is dwindling--
– We are currently at number TG43323
– We will run out of numbers at TG49999
• We expect to run out of existing unassigned TG numbers after the new year begins
• Current assignment of TG numbers is being modified to allow for alpha characters in the 3rd byte (e.g. TGA1234)
• Change will take effect with annual PM rollover activity in December
• Will continue to assign numeric TG numbers until we run out
152
CPS Update
2008-2009 PM System Changes
• Field edit and valid value references in FAA Access to CPS Online and EDExpress will be updated to accommodate this change
• Federal Student Aid is currently undergoing an impact assessment for other systems (i.e. PEPS, COD) to ensure that all of our systems can accommodate the change
154
CPS Update
2008-2009 Test System Update
• Draft Need Analysis Specifications (NAS) posted
• Updates will be provided, as needed
155
CPS Update
2008-2009 Test System Update
• Mechanism for you to confirm that your system – – Meets specifications for interfacing with
CPS– Is calculating correct results
• Allows you to – – Test applications and corrections– Receive ISIR data
156
CPS Update
2008-2009 Test System Update
• Available on November 20, 2007, and remains available through the end of the processing cycle
• User Guide will be posted to Federal Student Aid Download Web site (FSAdownload.ed.gov) by the end of October
• An Electronic Announcement will be posted when the test system goes live
157
CPS Update
2008-2009 Test System Update• Test files will be available at
FSAdownload.ed.gov
• Separate input and output files will be posted for testing specifications
• Remember - CPS is still in test until Federal Student Aid accepts the system and production starts on January 2, 2008
159
Contact Information
Ginger Klock
Project Manager
Application Processing Division
Phone: 202-377-3239
Email: Ginger.Klock@ed.gov
163
Contact Information
Jeff Baker
Policy Liaison and Implementation Staff
Phone: 202-377-4009
Email: Jeff.baker@ed.gov
166
Contact InformationKatie Blot
Chief Information Officer
Chief Information Office
Phone: 202-377-3528
Email: Katie.Blot@ed.gov
Mary Haldane
Chief of Staff
Chief Information Office
Phone: 202-377-4324
Email: Mary.Haldane@ed.gov
Thank you for coming!
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