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Grassroots GovernmentActivities Committee
Region [Number] CRC
[RVC name]
[RVC email]
[RVC phone]
[Date]
Why? Member involvement and engagement
Guidance and education
Broad scope
Not U.S.-centric
Official structure for these activities
Discrete emphasis on interactions with local governments
Reports to Members Council
GGAC Responsibilities
GGAC shall be responsible for grassroots activities and issues that relate to local, state and provincial government bodies in areas of interest to ASHRAE members, in order to better coordinate efforts and understanding between ASHRAE grassroots members and local government.
Society GGAC Structure
Chair First Vice Chair Second Vice Chair Communications Coordinator Fourteen Regional Vice-Chairs BOD ex-officio and Coordinating Officer Advocacy Consultant Staff Liaison
Where Does GGAC Fit In? Many ASHRAE-relevant policy
issues are decided at the at the provincial, state and local level
Chapter members are most knowledgeable about their community
Establish your chapter as a resource for local decision makers
How Do You Do It?
CommunicationBetween chapters/sections/members
and with ASHRAE staff liaison
Coalition Building“Force multiplier”
Grassroots Relationships Chapters and sections should
develop relationships with local chapters of other organizations Institutes of Architects Building Owners and Managers
Association International Code Council International Facilities Managers Assn. National Society of Professional
Engineers Green Building Councils
Grassroots Relationships Many Society-level Memoranda of
Understanding Formalize scope of relationships
between ASHRAE and other organizations
List of MOUs – updated regularly – available on
ASHRAE’s website
https://www.ashrae.org/about-ashrae/policies-and-procedures
Grassroots Relationships Joint meetings and networking
events Regular discussions about
possible opportunities for collaborationTechnical programmingWorking with policymakers to
speak to ASHRAE core policy concerns that may impact their organizations as well
Connections•Inventory relationships with
policymakers
•Include them in events, communications
What Chapters and Members Can Say
Engagement with Policymakers
Serve as clearinghouse of grassroots government adoptions of ASHRAE-endorsed standards,
guidelines, and positions
Engagement with Policymakers
Encourage active, informed membership by keeping local, provincial and state governments updated on technical
issues
Engagement with Policymakers
Promote appointment of local members to local, provincial, state, and,
beyond North America,national governmental
bodies
Limitations
If requested by grassroots governmental body to assist in writing or development of
regulations, codes, ordinances, or laws, or law, or
to participate in advisory group to grassroots
government agency, upon BOG approval, go ahead,
BUT
LimitationsChapters, sections, and members must not take any action that conflicts with:Society or chapter bylawsSociety‐approved documents or publications
Any existing Memorandum of Understanding or contractual obligation between ASHRAE and another code or standards writing organization
Limitations
Chapters, sections, and members may speak to technical or method‐of‐enforcement aspects of public policy only and must not support of political party or candidate
Limitations
Chapters, sections, and members must not jeopardize chapter’s tax status, or cause chapter, section, or member to exceed local, provincial or state limits regarding registration as “lobbyist” or “lobbying organization”
LimitationsChapters, sections, and members must not request or receive any travel or transportation reimbursement (as defined by ASHRAE Travel Policy), nor any reimbursement for time away from regular employment, for activity
NO LOBBYING!ASHRAE has comprehensive matrix of what constitutes “lobbying” in all U.S. states – and is working to get similar materials for non-U.S. jurisdictions
“Lobbying” vs. “Advocacy”
In the simplest terms…
“Lobbying” v. “Advocacy”
Lobbying
“Lobbying” v. “Advocacy”
Advocacy
“Lobbying” v. “Advocacy”
Laws and regulations vary state to state, jurisdiction to jurisdiction, country to country, so consult the law no matter what
Staying Out of Trouble
It is your responsibility to know what can and can’t be done – and to convey the same to your chapter chairs
Limitations Outlined
ROB Section 2.433
MCO Section 2.6
GGAC MOP
GGAC Resource Manual
GGAC Public Policy Priorities
ASHRAE-Approved Documents
Published Standards and Guidelines
Public Policy Issue BriefsPosition Documents
All are available on ASHRAE website
Management by Objectives (MBOs)
RVC to fill in as each RVC will assign these to the chapters
Chapter Chair Responsibilities Review Section 2.6 of the MCO
Work with the chapter to keep local, provincial and state governments updated on technical issues
Inform the chapter members of local, provincial and state government issues
Seek the appointment of chapter members to local, provincial and state governmental bodies
Maintaining a list of all elected officials in the jurisdictions within the chapter’s geographical boundaries
Maintaining a list of appointed or hired government employees who have a role in the enforcement or adoption of local codes or standards relevant to the building sciences
Chapter Chair Responsibilities Provide tools to train and enable chapter
members to effect positive interactions with government entities in their communities
Serve as a conduit to keep their chapter leaders, RVC, and the Government Affairs Office staff informed on local governmental activities of interest to ASHRAE
Liaising chapter members with educational, advocacy and programs-related groups within ASHRAE
Serving as a clearinghouse of grassroots government adoptions of ASHRAE-endorsed standards, guidelines, and positions
Public Policy PrioritiesASHRAE standards
“Doing business”
Energy efficiency in the built environment
Future of the profession
Presidential Award of Excellence•Categories outline Society GGAC priority activities
•Should serve as guidance for chapters and sections on how to organize GGAC programming – especially in initial phases
Presidential Award of Excellence
ASHRAE’s President-Elect decides the specific point allocations
Presidential Award of ExcellencePAOE recognizes and rewards members who perform activities to support ASHRAE initiatives
PAOE Newsletter, Instructions, and Award Descriptions are available at www.ashrae.org
Government Activities Award•Recognizes a chapter or individual demonstrating outstanding efforts, in state, provincial, and/or local government on technical or policy issues important to ASHRAE
•Chapter Chairs submit nominations to the RVC for regional award
•Additional information regarding the Award can be found in Section 1 of the GGAC Resource Manual Section I
Resources RVC Other Chapter Chairs Society Staff Liaison (Jim
Scarborough [DC Office], jscarborough@ashrae.org)
ASHRAE Government Affairs website (http://www.ashrae.org/government-affairs)
ASHRAE’s bi-weekly Government Affairs Update (https://www.ashrae.org/government-affairs/government-affairs-updates)
Society GGAC LeadershipChair – Bert Phillips (
phillips@unies.mb.ca)
First Vice Chair – Keith Reihl (reihl@reihlengineering.com)
Second Vice Chair – Rob Craddock (rob@inlandmetal.ca)
Communications Coordinator – Ashish Rakheja (ashish.rakheja@aecom.com)
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