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Don’t think alike…
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Hong Kong Association of Deputy Principals:
暨
Mr Louis LUI, Assistant Principal, Munsang College
Prepared on 25th April, 2017
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2. Procurement
3. Reimbursement
1. Budget
4. Sharing
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Procurement Procedure (Aided Schools)
School Management Committees (SMCs)/Incorporated Management Committees (IMCs) of all aided schools should ensure that the procurement system of their schools is properly established and administered with checks and balances in place. Also, schools need to adopt a sound control system, maintain proper records and conduct periodic inspections of all procurement.
For further information, please refer to
School Administration Guide (2016/17 school year)
Education Bureau Circular No. 4/2013 “Procurement Procedures in Aided Schools”
Guidelines on Procurement Procedures in Aided Schools (April 2013)
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Procurement Procedure (DSS Schools)
Direct Subsidy Scheme (DSS) schools are required to
observe the principles of openness, fairness and
competitiveness. While DSS schools are given flexibility in
formulating their own procurement policy, they should
follow as far as possible the Guidelines.
For further information, please refer to
Education Bureau Circular No. 4/2013 “Procurement Procedures in Aided Schools”
EDB Circular No.17/2012 “Use of Government and Non-government Funds in Direct
Subsidy Scheme (DSS) Schools”
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Procurement Procedure (Government Schools)
Procurement Principles
All public offices responsible for procurement should be guided by the related principles in conducting procurement exercises which include, among others
Promoting fair, competitive and open bidding;
Securing values-for-money;
Instituting a system of checks and balances; and
Following due process and ensuing documentation of justifications and decisions
Ensure availability of funding before initiating procurement exercises.
For further information, please refer to
Education Bureau Internal Circular No. 5/2016 “Quotation Procedures for Procurement of Services and Revenue Contracts”
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Education Bureau Internal Circular No. 5/2016 “Quotation Procedures
for Procurement of Services and Revenue Contracts”
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1. Budget
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1. Budget
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1. Budget
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Use of Funding [Wi-Fi 900]
18 $69,400 $48,530
19 24 $95,430 $66,740
25 30 $121,450 $84,940
31 36 $147,480 $103,140
37 $173,510 $121,340
(2015/16 , 2016/17 2017/18 )
Information by Education Bureau
1. Budget
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Use of Funding [Wi-Fi 900]
(Wi-Fi 900-i)
(Wi-Fi 900-ii)
(Wi-Fi 900-iii)
Wi-Fi 100
2015/16 2016/17 2017/18 2018/19
Information by Education Bureau
1. Budget
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Use of Funding [Wi-Fi 900]
1. One-off
• Acquiring mobile computing
devices for use in class by
students
• Validity: 3 years (remaining
will be clawed back)
2. Recurrent Grant
• Enhance Wi-Fi Infrastructure
• Comprises provision for
replacement and
maintenance of the mobile
computing devices.
1. Budget
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Use of Funding [Wi-Fi 900]
Standard provision
1. One-off
• Acquiring mobile computing
devices for use in class by
students
• Validity: 3 years (remaining
will be clawed back)
2. Recurrent Grant
• Enhance Wi-Fi Infrastructure
• Comprises provision for
replacement and
maintenance of the mobile
computing devices.
Add-on provision
1. Budget
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2. Procurement
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2. Procurement
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2. Procurement
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<50,000
2. Procurement
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Comparison Table & Confirmation
Purchase-by-Quotation Form
<50,000
2. Procurement
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Summary List
Purchase-by-Quotation Form
<50,000
2. Procurement
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<50,000
2. Procurement
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50,001 – 200,000
2. Procurement
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50,001 –
200,000
2. Procurement
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50,001 –
200,000
2. Procurement
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>200,000
2. Procurement
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> 200,000
2. Procurement
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> 200,000
2. Procurement
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> 200,000
2. Procurement
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> 200,000
2. Procurement
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> 200,000
2. Procurement
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> 200,000
2. Procurement
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> 200,000
2. Procurement
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> 200,000
2. Procurement
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> 200,000
2. Procurement
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Sub-Contracts
The Tenderer shall be the prime Contractor for all the services specified in Part X and Part Y of this contract. The Tenderer shall be the single point of contact for all contractual matters.
The Tenderer shall be liable for the performance or breach of any provisions of the contract by Sub-Contractors.
The Tenderer shall provide details of the sub-contract service for the Wi-Fi operation and maintenance of the Sub-Contractors in the format listed on Section 5 of Part Y. The hierarchy of the sub-contracting shall also be clearly stated below. If there are no Sub-Contractors, please enter nil.
No Sub-Contractor(s) specified in Section 5 of Part Y shall be replaced unless prior written consent has been given by the School.
Delay of Schedule (60 days)
> 200,000
2. Procurement
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Delay of Schedule > 200,000
2. Procurement
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Briefing Session / Site Visit
To facilitate the Service Provider to propose the quotation, a briefing session is arranged as follows. The Service Provider must attend the briefing session and carry out Wi-Fi survey with appropriate tools.
Date: <date>
Time: <time>
Venue: <place>
The following are some issues they wish to find out:
Penetration of Wi-Fi signals
Cabling of Wi-Fi infrastructure
Location of floor closet and switches, and spaces left for additional network equipment, conduits and trunking
The condition and models of existing switches
> 200,000
2. Procurement
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Other Considerations
Schools may take specific consideration on the following
situations, if appropriate:
Trade-in of existing equipment
Buy-out of other existing service contracts
Sharing of existing broadband bandwidth to save cost and
to increase aggregated bandwidth
“Lease-to-own” arrangement
> 200,000
2. Procurement
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3. Reimbursement
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3. Reimbursement
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3. Reimbursement
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3. Reimbursement
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3. Reimbursement
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3. Reimbursement
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3. Reimbursement
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4. Sharing - 1
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> 500,000 pages
Student Registration Records
4. Sharing
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> 60,000 pages
Publications
4. Sharing
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4. Sharing
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4. Sharing
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4. Sharing
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4. Sharing
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4. Sharing
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4. Sharing
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4. Sharing
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4. Sharing
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4. Sharing
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4. Sharing
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4. Sharing
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4. Sharing
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4. Sharing
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4. Sharing
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4. Sharing
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4. Sharing
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4. Sharing
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Munsangnites
Gathering of Medicine Chapter
4. Sharing
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Munsangnites
Gathering of Education Chapter
4. Sharing
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Munsangnites
Alumni Football Match
4. Sharing
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4. Sharing
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4. Sharing
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4. Sharing - 2
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Thanks for your kind attention
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