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7/27/2019 How to Run Toolbox Talks
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Introduction
The Health and Safety in Employment Act 1992 places duties on employers to provide their staff
with opportunities to participate in safety activities. Toolbox meetings are a conduit for information
and provide workers with the opportunity to have their say about hazards/controls,
incidents/accidents, work processes and company procedures.
Toolbox meetings should be run on a regular basis; the frequency of meetings will depend on the
size, nature and location of the site. Some hazardous activities could require daily meetings, while
often a weekly/fortnightly meeting will suffice.
Why do we run Safety Meetings?
Inform workers of changes to company procedures Identify new hazards and review existing hazards Develop/review hazard controls Discuss/review accident and incident data Employee participation Communication Discuss programme Develop/review work processes
Short training sessions.
Structure of Meetings
Safety meetings for workers should be short and to the point. Meeting on a regular basis and
running for 10-15 minutes is an ideal way to involve workers and make the most effective impact.
Monday morning is an ideal time to run the meeting as workers can be briefed on the weeks
programme and review the previous weeks activities. Depending on the nature of the business it is
advisable to conduct an inspection of the work area prior to a meeting to help identify any problems
and to assist with topical items for discussion.
Details of meetings should be recorded and kept on file. It is important to record meeting dates,
attendees and discussion items, even follow up items from hazards, accidents and incidents.
Managers and supervisors will normally run the safety meeting but workers can also assist in the
process. It is a good idea to use trainees or young workers to conduct inspections and run meetings
as they are the future managers, they are not biased by entrenched behaviours and it gives them a
good grounding in the hazard management process.
PTO
HOW TO RUN
TOOLBOX TALKS
7/27/2019 How to Run Toolbox Talks
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Topics for Discussion
Discussion points at safety meetings should be topical and relevant to current or upcoming
activities in the workplace. Topical items for discussion can be identified by asking workers for
input, changes in the plant or work process or work environment, or in response to
accidents/incidents in the workplace.
Listed below are some suggested topics for discussion:
What items would workers like to discuss? Introduction of new plant or processes Development of task analysis or methodologies Changes in season e.g. sun smart, dehydration Use of plant Handling of materials Identifying training requirements.
Questions and Answers:
At the end of each Toolbox Talk, it is a good idea to go over what has been learned. End the
session with questions and answers to make sure the messages have got through to your team.
Related Topics
Look to see if there are related topic toolbox talks. It might be a good idea to schedule a similar
toolbox talk in for the next session to continue a productive learning process.
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