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Christine E. Chin, MBBS, FACP Consultant, Department of Medicine
Princess Margaret Hospital
Improving Your Presentation
What not to do Guidelines for presentations Top ten tips
Overview
Speaker reading slides 60%
Text too small 51%
The speaker has all the slides typed out in completely full sentences. 48%
Hard to see colors 37% Moving/flying text & sounds 24% Overly complex charts 22%
Powerpoint Survey: Most Annoying Complaints
Title of presentation Name Title/Affiliation Date
Introductory Slide
Main points, not entire text Bullet followed by capital letter Title – 1st letter of all words in caps < 6 – 8 words per line < 6 – 8 lines per slide < 50 words per slide
Text
Keep font simple e.g. Arial Font size 32 is best At least > 24
San serif fonts are best Without the extra details on letters Cleaner & easier to read
Don’t change font or color within bullets
Text Font
No punctuation - no periods,
commas, question marks (.,?) Check Spelling Punctuation Grammar Capitalization
Grammar
IT WILL TAKE THE AUDIENCE
LONGER TO READ SLIDES THAT ARE ALL UPPER CASE AND IN SENTENCES
Instead, use only uppercase to EMPHASIZE specific text
Better still, use bold or color instead
Don’t Use Bold Letters
Brighter/lighter colors for text Dark colors for background Easier on eyes
Keep consistent color scheme
Colors
Keep simple Use balance Visual contrast Consistent style of images Line Drawing Photo Cartoon
Graphics
Use appropriately Bar charts – to compare totals Area charts – for directional trends Pie charts – for relative proportions
Limit number of items graphed Be consistent with other visual
elements Make sure key is big enough to see
Graphs
Limit use of animation Don’t mix and match transitions Audience won’t be impressed Cause headaches
Does effect enhance or distract? Is effect part of message?
Special Effects
Practice 24 hours beforehand With computer & projector connected Make sure they work Be familiar with equipment
Timing – each slide about 1 minute Don’t read from slides
Practice Your Presentation
Don’t run presentation from floppy
disk or CD Takes too long
Make back-up copy on memory stick & carry separately
Make sure visible at back of room
Practice
Print handouts & notes on white
background Less ink Easier to read from paper
Make speaker’s notes
Handouts
Speak to audience, not to screen Do not stand directly in front of
screen Speak loudly enough to reach
back of room Show confidence
Speaking Skills
Know your material so: No need for prompting No need to read extensively from
notes
Show enthusiasm for topic Use interested, conversational
tone of voice
Speaking Skills
Use humor, as appropriate, to
connect to or to extend content Make eye contact Use good posture Dress appropriately
Speaking/Presentation Skills
Use body movement for effect only Avoid rocking or constant
movement - distracting Stay within allotted time Refrain from empty words or fillers “like”, “you know”, uhm”, “ahm”
Presentation Skills
Silent mode for both audience &
speaker Or give them up to someone
outside
Pagers & Cell Phones
Give credit where due
References
Blank Slides
Use to divide presentation For pause To switch topics
Meet the needs of audience: Remember W II FM i.e. “What’s In It For Me”
3 questions: So what? Who cares? What’s in it for me – audience
member?
Top Ten Tips: Tip #10
Have a clear purpose What goals do you wish to
accomplish
Tip #9
Organize the presentation - Strong opening Limited number of points Strong closing Graceful exit – “Let me summarize the key points….” “A question I am often asked….”
Tip #8
Eliminate unnecessary
information Voltaire: “The secret of a bore is
to tell everything!”
Tip #7
Do not go over your allotted time You lose audience’s interest Organizers get antsy
Tip #6
Concentrate on delivery Face the audience Avoid the dreaded monotone Slow down Nervousness cause rapid speech
Use pauses for effect Avoid the “laser moth” Unnecessary movements of laser pointer
Tip #5
Make it a performance Without being melodramatic Smile Be Enthusiastic Use hand gestures Avoid nervous movements
Tip #4
Take the edge off of nervousness Most anxiety doesn’t show Comfortable posture Avoid figleaf or firing squad postures Avoid both hands in pockets
Voice Eye contact Look at an affirming person in audience
Be prepared
Tip #3
Avoid Fig Leaf & Firing Squad Stances
Use appropriate humor Self-deprecating
Tip #2
Practice, practice, practice
Tip #1
“In Conclusion” “In Summary” “Finally” Most pleasing words for audience
Conclusion
Scott Litin – Presentation Skills for
Physicians: Tips from a Pro Stephen Rossner – Improving Medical
Education: Fat Chance or Slim Hope Garr Reynolds – Presentation Zen Deborah St. James – Writing and
Speaking for Excellence – A Guide for Physicians
References
Recommended